Finance And Payroll Officer

1 month ago

Bargoed Caerphilly, United Kingdom Citizens Advice CBG Full time

As the Payroll & Finance Officer you will be responsible for the preparation and processing of an accurate and efficient monthly payroll for 200+ employees. By liaising with the HR Team, you will ensure that all employee related data is correctly recorded and inputted into the Salary Data Build, that all necessary amendments have been completed and calculated prior to submitting the payroll, by the cut-off date, to our external payroll provider.

Reporting to the Senior Finance Officer you will be responsible for the day to day management of our financial transactions and maintain accurate records within our accounts system, as well as assisting the Senior Finance Officer to ensure the charity remains compliant with all statutory financial regulations and help coordinate the preparation of data to meet key reporting requirements and external audit requirements.

The successful applicant will develop a strong understanding of charity governance. Working alongside the Senior Management Team, the Payroll & Finance Officer will steward the various governance practices to ensure that policies, checks and other critical documentation is in place.

To be successful with your application you must demonstrate that you can work accurately and methodically towards strict deadlines. It is important that you are a dynamic team player who can work individually or as part of a team, whilst offering the highest standards of internal customer service.

This job description reflects the immediate requirements and responsibilities of the post. It is not an exhaustive list of the duties but gives a general indication of work undertaken which may vary in detail in the light of changing demands and priorities

Role profile

Payroll

  • Responsible for the daily administration of our bespoke payroll system including submissions to HMRC, processing of Year End information and reconciliations
  • Running all associated payroll reports and checking for anomalies
  • Dealing with internal updates for employees in regards to absence/sickness, working hours and personal employee data
  • Answering and resolving payroll queries quickly and efficiently
  • Monitor and action pension information from the system
  • Comply with auto enrolment processes for pension, including submissions to pension providers
  • Manual calculations of salary including over/under payments, annual leave etc.
  • PAYE, National Insurance, SSP, SMP, SAP, attachment of earnings/orders
  • To comply with data protection and confidentiality in accordance with the organisation's policies and procedures

Finance Administration

  • Processing transactions including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, bank postings and reconciliations
  • To receive, check and process petty cash requests, supplier invoices and staff expenses
  • To raise and distribute customer invoices in line with the invoicing schedule and funds flow
  • To perform credit control or other follow up calls that ensure prompt payments from customers
  • To maintain the electronic cash book, ledgers, and other books of prime entry.
    Running weekly payment runs
  • Maintain a purchase order system
  • Assist the Senior Finance officer in the preparation of the monthly/quarterly management accounts
  • Support the Senior Finance Office with the year-end procedures
  • Assisting with the budgeting, forecasting and cash flow management
  • General office administrative duties, when appropriate

Self Development

  • Attend courses / meetings as agreed and undertake any training and development necessary to meet the duties and responsibilities of the post
  • Undertakes any other tasks or activities that are commensurate with their role to achieve the objectives and the aims of the business.

Person Specification

We are looking for an ambitious individual who is either at the very beginning of their career in finance or looking to progress their finance career. This is a great opportunity for someone that is eager to learn and grow personally and professionally.

The successful applicant will be fully trained, supported and may have the opportunity to seek sponsorship to complete an AAT qualification.

The successful candidate for this role should possess the following skills:

Essential

  • Previous experience working as a Payroll Assistant/Payroll Coordinator or in a similar role

  • Previous experience working within an accounting department
  • Previous experience using with Microsoft Excel is essential, and some experience using other Microsoft Office packages
  • Experience administering databases and maintaining the accuracy of records
  • IT literate and has studied or worked in an information systems environment
  • Demonstrates a proven track record communicating effectively with others
  • Demonstrates an ability to juggle multiple deadlines and yet produce quality work
  • Meticulous attention to detail
  • Excellent numeracy and literacy skills
  • Experience in undertaking confidential work in a sensitive manner
  • Good organisational and time management skills as the role may have conflicting deadlines
  • Demonstrate sound work ethics

Desirable

  • Previous experience using Google Workspace would be advantageous
  • Advanced Excel skills
  • Welsh speaker
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