Payroll, Pensions

As the Payroll & Finance Officer you will be responsible for the preparation and processing of an accurate and efficient monthly payroll for 200+ employees. By liaising with the HR Team, you will ensure that all employee related data is correctly recorded and inputted into the Salary Data Build, that all necessary amendments have been completed and calculated prior to submitting the payroll, by the cut-off date, to our external payroll provider.
Reporting to the Senior Finance Officer you will be responsible for the day to day management of our financial transactions and maintain accurate records within our accounts system, as well as assisting the Senior Finance Officer to ensure the charity remains compliant with all statutory financial regulations and help coordinate the preparation of data to meet key reporting requirements and external audit requirements.
The successful applicant will develop a strong understanding of charity governance. Working alongside the Senior Management Team, the Payroll & Finance Officer will steward the various governance practices to ensure that policies, checks and other critical documentation is in place.
To be successful with your application you must demonstrate that you can work accurately and methodically towards strict deadlines. It is important that you are a dynamic team player who can work individually or as part of a team, whilst offering the highest standards of internal customer service.
This job description reflects the immediate requirements and responsibilities of the post. It is not an exhaustive list of the duties but gives a general indication of work undertaken which may vary in detail in the light of changing demands and priorities
Role profile
Payroll

Responsible for the daily administration of our bespoke payroll system including submissions to HMRC, processing of Year End information and reconciliations
Running all associated payroll reports and checking for anomalies
Dealing with internal updates for employees in regards to absence/sickness, working hours and personal employee data
Answering and resolving payroll queries quickly and efficiently
Monitor and action pension information from the system
Comply with auto enrolment processes for pension, including submissions to pension providers
Manual calculations of salary including over/under payments, annual leave etc.
PAYE, National Insurance, SSP, SMP, SAP, attachment of earnings/orders
To comply with data protection and confidentiality in accordance with the organisation's policies and procedures
Finance Administration

Processing transactions including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, bank postings and reconciliations
To receive, check and process petty cash requests, supplier invoices and staff expenses
To raise and distribute customer invoices in line with the invoicing schedule and funds flow
To perform credit control or other follow up calls that ensure prompt payments from customers
To maintain the electronic cash book, ledgers, and other books of prime entry. Running weekly payment runs
Maintain a purchase order system
Assist the Senior Finance officer in the preparation of the monthly/quarterly management accounts
Support the Senior Finance Office with the year-end procedures
Assisting with the budgeting, forecasting and cash flow management
General office administrative duties, when appropriate
Self Development

Attend courses / meetings as agreed and undertake any training and development necessary to meet the duties and responsibilities of the post
Undertakes any other tasks or activities that are commensurate with their role to achieve the objectives and the aims of the business.
Person Specification
We are looking for an ambitious individual who is either at the very beginning of their career in finance or looking to progress their finance career. This is a great opportunity for someone that is eager to learn and grow personally and professionally. The successful applicant will be fully trained, supported and may have the opportunity to seek sponsorship to complete an AAT qualification.
The successful candidate for this role should possess the following skills: Essential

Previous experience working as a Payroll Assistant/Payroll Coordinator or in a similar role
Previous experience working within an accounting department
Previous experience using with Microsoft Excel is essential, and some experience using other Microsoft Office packages
Experience administering databases and maintaining the accuracy of records
IT literate and has studied or worked in an information systems environment
Demonstrates a proven track record communicating effectively with others
Demonstrates an ability to juggle multiple deadlines and yet produce quality work
Meticulous attention to detail
Excellent numeracy and literacy skills
Experience in undertaking confidential work in a sensitive manner
Good organisational and time management skills as the role may have conflicting deadlines
Demonstrate sound work ethics
Desirable



Previous experience using Google Workspace would be advantageous
Advanced Excel skills
Welsh speaker
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