Administration Assistant

2 weeks ago


Bristol, United Kingdom Portishead Youth Centre Ltd Full time

Portishead Youth Centre is a busy youth and community building, open 7 days a week, providing a safe environment for a range of users from newborn babies through to senior citizens.

We require an enthusiastic, hardworking and reliable individual to join our team as an Administration Assistant on the following terms:
12 hours per week contract (6 hours on Fridays, remaining hours flexible)

£10.90/hour

To assist in the day to day running of the centre by:
Providing administrative support to the Head of Centre and Youth Provision,

Administration Manager and Trustees

**Responsible to**:
The Trustees of Portishead Youth Centre Ltd through the Head of Centre and Youth Provision.

**Specific Duties**:

- To cover general reception duties including greeting and assisting members of the public and centre users

**General Duties**
- To assist in the organisation and promotion of Centre events
- Support ongoing marketing and advertising needs of the Centre through a range of forums
- Maintain and update membership details, mailing lists and the Portishead Youth Centre website with events and activities
- Ensure that all facilities are kept adequately stocked with essential requirements
- To process payments using the till and undertake other relevant finance procedures as required
- Maintain spreadsheets and records required for ongoing analysis
- Weekly building checks e.g. Fire Alarm, fire extinguishers, Legionnaires testing, damage and maintenance etc
- Maintain private hire bookings ensuring all relevant information is recorded e.g., catering requirements, party extras order confirmations, payments received
- To conduct other general office administration duties and support other areas within the centre as required e.g., the coffee bar

**General Conduct**:

- To be punctual
- To be polite, approachable and helpful
- To show enthusiasm and promote positivity
- To maintain confidentiality regarding Centre users, members of the public and staff
- To show and promote loyalty to the Centre, management & colleagues
- To promote the Centre positively to users and members of the public

**Notes**:

- The Company reserves the right to alter the content of this job description, after consultation to reflect changes to the job or services provided, without altering the general character or level of responsibility.
- Reasonable adjustments will be considered as required by the Disability Discrimination Act.
- The duties described in this job description must be carried out in a manner which promotes equality of opportunity, dignity and due respect for all employees and service users and is consistent with the Company’s Equal Opportunities Policy.

**Application process overview**

**Job Type**: Part-time
Part-time hours: 12 per week

**Salary**: £10.90 per hour

Schedule:

- Holidays
- Monday to Friday

Work Location: One location



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