Office Administrator

2 months ago

Knutsford, United Kingdom National Federation of Builders Full time

We are currently looking for a part-time Office Administrator to work in our busy Knutsford office. As our Office Administrator, you will be the heartbeat of our office, ensuring its smooth operation and creating an environment where everyone can thrive. Your organisational skills and attention to detail will be pivotal in managing various administrative tasks and supporting the team to achieve their best work.

**Job purpose**
- be the first point of contact for the company:

- welcome guests and greet people who visit the business
- coordinate front-desk activities, including distributing correspondence and redirecting phone calls
- administrative support across the organisation
- responsible for office management and office supplies

**Key responsibilities**

1. Greet and assist visitors, making them feel welcome and valued from the moment they walk through the door.

2. Manage incoming calls and correspondence with a friendly and professional demeanour.

3. Co-ordinate and schedule meetings, events, and travel arrangements, optimising efficiency and maintaining calendars.

4. Assist in preparing documents, reports, and presentations, showcasing your eye for precision and aesthetics.

5. Collaborate with HR to onboard new team members

6. Support the team by handling administrative tasks and maintaining accurate records.

7. Contribute to the positive and nurturing work culture

8. Monitor and ensure that the reception area is kept tidy and projects a business-like image

9. In the event of a fire and/or any other emergency requiring visitors to leave the building, to be responsible for ensuring that the visitors book is removed from reception and taken to the outside meeting point

10. Check and sign for deliveries, before informing the relevant member of staff of their arrival

11. Receive and sort daily post

12. Responsible for office management, including, but not limited to, IT support, office service contracts, PAT testing, faults, fire alarm system,

13. Provide office supplies for staff and maintain adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best price within agreed budgets

14. Induct new staff in office procedures for fire and health and safety

15. Process invoices for the office ensuring they are authorised before being sent to the finance department

16. Maintain meeting room and staff holiday diaries

17. Provide secretarial support to directors

18. Contribute to a team environment, sharing ideas to develop and keep up-to-date with strategies for the retention of members

19. Use NFB’s CRM (WorkBooks) to maximum effect, ensuring that engagement, satisfaction and support levels are recorded

**Person specification**
- You possess a natural talent for organisation, with an innate ability to manage multiple tasks efficiently.
- Your strong interpersonal skills allow you to connect with people effortlessly.
- Attention to detail is your superpower, and you take pride in producing high-quality work.
- You're a problem-solver, always seeking innovative ways to improve office processes and enhance productivity.
- Your flexible mindset allows you to adapt to changing priorities with ease, making you an invaluable asset to any team.
- Articulate with good interpersonal skills
- Ability to communicate effectively with people at all levels, with internal and external parties
- Good diary management skills
- Good report writing and letter writing skills
- Innovative with the ability to develop practical solutions to problems
- Good IT skills - comfortable with learning and using IT processes

This is a part-time role 16-20 hours per week.

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Free flu jabs
- Life insurance
- Sick pay
- Wellness programme

**Job Type**: Part-time
Part-time hours: 16-20 per week

**Salary**: £12.00 per hour

**Benefits**:

- Company pension
- Cycle to work scheme
- Life insurance

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Knutsford: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

  • Office Administrator

    3 months ago

    Knutsford, United Kingdom Swiftsure Wealth Management Ltd Full time

    We are a well-established Wealth Management company providing financial services for both private and corporate clients. Working within our client liaison team, we are looking for an experienced administrator to provide support in order to deliver an excellent client experience. This role would suit a person with 'can do' positive attitude who enjoys...

  • Office Administrator

    3 months ago

    Knutsford, United Kingdom The Lambing Shed Farm Shop Full time

    The Lambing Shed is an award winning family run business in Knutsford Cheshire. We are looking for an efficient and organised Office Administrator with a positive attitude to join our friendly team. This a very varied and hands on role. As Office Administrator you will work closely with and support the owners and management team at The Lambing Shed,...

  • Office Administrator

    2 weeks ago

    Knutsford, Cheshire East, United Kingdom Elis Full time

    Position OverviewJoin the Team at ElisWe are pleased to announce an opportunity for an Office Administrator to become part of our dynamic Cleanroom division. In this role, you will be responsible for delivering precise, efficient, and professional administrative support while ensuring exceptional customer service.Your Responsibilities at ElisEstablish and...

  • Office Administrator

    3 months ago

    Knutsford, United Kingdom The Lambing Shed Farm Shop Full time

    The Lambing Shed is an award-winning family run Farm Shop and Kitchen in Knutsford, Cheshire. We are looking for an efficient and organised Administrator with a positive attitude to join our friendly team. This a very varied and hands on role. As Office Administrator you will work closely with, and support the owners and management team at The Lambing Shed,...

  • Administrator

    1 month ago

    Knutsford, United Kingdom Outsource UK Limited Full time

    Administrator Knutsford Office-based role Monday to Friday 9am 5pm £23,000 + benefits!Amazing progression opportunities Immediate start date!Free onsite parking Outsource UK is on the lookout foran Administrator. to join their ever growing client Our client is a global provider based in the Knutsford area click apply for full job details

  • Administrator

    3 months ago

    Knutsford, United Kingdom Eventus Finance Full time

    Eventus Recruitment are seeking an entry level Administrator to join a successful Financial Planning business based in Knutsford, Cheshire. This is a great opportunity for an individual starting out in their career to join a successful firm where you will benefit from having experienced and supportive colleagues around you. You will receive 25 days holiday...

  • Sales Administrator

    3 days ago

    Knutsford, United Kingdom Adele Carr Recruitment Full time

    A fabulous opportunity for a Office Administrator to join a award-winning Tech company. Based in prestigious offices in the beautiful town of Knutsford the opportunity will initially be a temporary contract with the opportunity for the right person to become permanent. Starting salary £26KCar parking providedFlexible working hours, Monday to Friday 8:00 AM...

  • Junior Administrator

    3 months ago

    Knutsford, United Kingdom 808 Group Full time

    We are looking to add a Junior Administrator to the growing team at Pension Works. Working full-time from the head office in Knutsford. As a Junior Administrator, you will receive £20,000 - £23,000 basic, dependent on experience, 22 days of holiday plus bank holidays, and fantastic opportunities as we continue to expand. We help people across the UK...

  • Administrative Assistant

    3 months ago

    Knutsford, United Kingdom Swiftsure Wealth Management Ltd Full time

    We are a well-established Wealth Management company providing financial services for both private and corporate clients. Working within our client liaison team, we are looking for an administrative assistant to provide support in order to deliver an excellent client experience. This role would suit a person with team attitude who enjoys working both...

  • Site Administrator

    3 months ago

    Knutsford, United Kingdom TClarke Contracting Ltd Full time

    Responsibilities: - Perform data entry and maintain accurate records using computerized systems - Manage and update files, documents, and records - Assist with bookkeeping tasks using QuickBooks software - Answer and direct phone calls with professionalism and excellent phone etiquette - Provide administrative support to the team as needed - Coordinate and...

  • Administrator

    3 months ago

    Knutsford, United Kingdom Adele Carr Recruitment Full time

    **Document Administrator - Knutsford - Permanent - up to £24,000 DOE** My client is a brilliant name within the manufacturing/engineering field. They are one of the market leaders within their field and boast a great reputation. Based in modern offices, you will be joining a very successful and consistently expanding organisation. Due to expansion my...

  • Administrative Assistant

    3 months ago

    Knutsford, United Kingdom Burgh Recruitment Ltd (Financial Services) Full time

    **Administrative Assistant** **Location**:Knutsford, Cheshire **Salary**:£22,000 to £25,000 (DoE) **Hours**:Full time / In office **We are a well-established Wealth Management company providing financial services for both private and corporate clients.** An excellent opportunity has arisen for an experienced financial administrator to join our...

  • Office Coordinator

    2 weeks ago

    Knutsford, Cheshire East, United Kingdom Outsource UK Limited Full time

    Position OverviewOffice CoordinatorThis role is based in a dynamic office environment, operating Monday to Friday from 9am to 5pm.Compensation is set at £23,000 along with a range of benefits.There are excellent opportunities for career advancement.Free parking is available on-site.Outsource UK Limited is seeking an Office Coordinator to become part of...

  • Administrative Officer

    1 month ago

    Knutsford, United Kingdom Wirral Community Health and Care NHS Foundation Trust Full time

    Job summary *** Please note: the vacancy site is subject to change to a location based in Crewe within the next 6 months **** Do you fancy a career with an award winning integrated health and care NHS Foundation Trust? Wirral Community Health and Care NHS Foundation Trust is an innovative and forward-thinking organisation, delivering high quality...

  • Customer Service Administrator

    2 months ago

    Knutsford, United Kingdom Burgh Recruitment Ltd (Financial Services) Full time

    **Administrative Assistant** **Location: Knutsford** **Salary: Up to £28,000** **Are you an enthusiastic Administrative Assistant eager for your next role? Could you fulfil a vital support function within a busy office?** You will be working as part of the team at a highly respected Appointed Representative of St. James’s Place Plc. The company...

  • Sales Administrator

    2 months ago

    Knutsford, United Kingdom Bralin Recruitment Full time

    Are you Diligent and a stickler for the important details with a passion for providing exceptional administrative support? Our client, based in the vibrant town of Knutsford, is seeking a dedicated Sales Administrator to join their dynamic team. If you thrive in a fast-paced environment and are a bubbly person-centred individual who can contribute to the...

  • Client Administrator

    3 months ago

    Knutsford, United Kingdom Swiftsure Wealth Management Ltd Full time

    **Job Description: - ** We are a well-established Wealth Management company providing financial services for both private and corporate clients. An excellent opportunity has arisen for an experienced financial administrator to join our fast paced client servicing team. Delivering administrative and technical support to the Partners & Advisors, covering a...

  • Administrator Typist

    3 months ago

    Knutsford, United Kingdom Liverpool Women's NHS Foundation Trust Full time

    Job summary Job role is for 12 month Maternity cover We are seeking a confident and cheerful person to join our Administration team for a 12 month period. The Hewitt Fertility Centre is one of Britain's largest Reproductive Medicine units providing a comprehensive service to both NHS and fee paying patients. The Hewitt Fertility Centre is wholly...

  • Insurance Claims Administrator

    3 months ago

    Knutsford, United Kingdom Prestige Recruitment Group Full time

    Temporary position possibly leading to perm for a specialist financial firm, they are currently expanding their administrative and customer support team in lovely offices based in Knutsford. This is a great opportunity if you’re an experienced Customer Advisor or administrator looking to build a career with company that has a great reputation for the...

  • Receptionist / Administrator

    3 months ago

    Knutsford, United Kingdom Evelyn Partners Full time

    Job DescriptionWhat will you be doing?This role will be working in a front office role supporting the client administration and financial planners. Some of your responsibilities will be to:Handling communications with clients and stakeholders through face to face, telephone and email Meeting and greeting clients Providing support to clients and...