Administrator

3 weeks ago


Oxford, United Kingdom Carter Jonas Full time

-We are seeking an Administrator on a fixed term 12 month contract to provide administrative support to the Building Consultancy Team and in doing so to handle calls, preparation of communications and reports, maintenance of electronic file systems, invoicing, diary management and other administrative duties as required. The right person will take an active interest in their work have strong administrative, computer, organisational and excellent customer service skills to support the busy team.

**Main tasks**:

- Produce accurate and well-presented documents including reports, client correspondence, presentations and spreadsheets within agreed timeframes
- Take an interest in the work being produced and maintain a proactive attitude to our clients’ needs
- Creating new clients and jobs on the Business Central system and managing files within the Document Management System
- Coordinating diaries and organising appointments and meetings
- Coordinating certain contract work
- Carry out timely and accurate administration of databases
- Accurate preparation of invoices and processing of purchase invoices
- Liaison with clients, potential clients, contractors and other consultants
- Coordination and preparation of marketing material
- Develop and maintain a working knowledge of compliance information such as Quality Management and Environmental Management procedures to assist and proactively manage the accurate recording and filing of information
- General office duties such as filing, photocopying, binding etc
- Receiving attendees for meetings and arranging refreshments
- Reception duties and telephone support as required including handling enquiries
- Archiving of files

**What will it take to be successful?**

Hours
- Contract type
- Fixed Term Contract
- Location
- Oxford
- **Why choose us?**

We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.As an equal opportunity employer, with the Investors in People Gold accreditation, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.**About us**:
Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 1,000 partners and employees.Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From private landowners to local authorities, pension funds to farmers - our universe of client experience is among the most varied in UK property.We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.**Our values**:

- Approachable - We treat every relationship with respect, integrity, and warmth
- Effective - We do what we say we will, we do it well and we are accountable
- Ambitious - We are ambitious for our clients and for our firm


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