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Secretary/administrator (30 HRs)

2 months ago

St Austell, United Kingdom Smith and Reed Recruitment Full time

An exciting opportunity has become available for an experienced secretary/PA to join an executive services team in the role of Board Services Co-Ordinator. This role is being offered on a permanent part time basis of 30 hours per week.

**OVERALL PURPOSE AND RESPONSIBILITIES**:

- To ensure that all Board/Committee Meetings, Annual General Meetings (AGMs), across the business are organised and serviced and associated paperwork produced and distributed to agreed timescales.
- To be responsible for the taking and production of all minutes for Board, Committee and Executive Group Meetings
- To deal with all matters in support of the Executive Group, Board and Committee Chairs, as requested, in the furtherance of their duties.
- To be part of the Executive Services Team that will provide services to the Executive Group and the Boards and Committees, which will include covering for each team role, as required.

**ESSENTIAL SKILLS, EXPERIENCE & QUALIFICATIONS**:

- Educated to A Level Grade A-C or equivalent Level 3 qualification.
- ECDL or equivalent.
- Experience in a secretarial or administrative role
- Experience of minute taking and of organising senior meetings
- Experience in dealing with customers' enquiries and administering effective filing systems.
- Experience and working knowledge of MS Office software packages and use of Outlook and MS 365
- Accurate and concise minute taking with efficient and timely production.
- Ability to create and format presentations.
- Ability to maintain high degree of discretion and confidentiality.
- Excellent typing/keyboard skills, ideally 50 wpm
- Manages and prioritises time and tasks effectively, identifying steps needed to accomplish tasks.
- Excellent administrative skills
- Good numeracy skills
- Excellent oral and presentation skills and the ability to communicate effectively with people at all levels and build confidence.
- Commitment to customer care and good telephone manner
- Values equality and diversity, takes appropriate action when there is evidence of discrimination or inequality.

**BENEFITS**:

- 27 days annual leave plus bank holidays s a year
- 3mth full sick pay
- 3mth half sick pay
- Pension 4% employer inc.
- Death in Service Benefit
- Medicash cash health plan

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