Office Support Administrator

2 weeks ago


Edinburgh, United Kingdom Cross Resourcing Full time

We are delighted to be working again with our well-established legal client who is a leading independent commercial law firm.

Due to their continued growth, they are seeking a Full time Office Support Adminstrator.

**Position reports to**
Line Manager

**Location**
Edinburgh

**Salary**
£21,000 - £23,000 - DOE

**Hours**
Monday - Friday 9.00am - 5.30pm,5 days in the office

**Role**
**Responsibilities**
- Daily Client Opening/Closing.
- Relief reception duties, including break, lunchtime, and between 5pm and 5.30pm as scheduled in conjunction with the full-time and relief receptionists.
- Manage daily collection of confidential waste for secure disposal on weekly basis.
- Full mailroom duties - collection of mail from all departments, processing of all Royal Mail/DX/LP and delivering to designated pick up areas.
- Maintaining mailroom stock.
- Collection, scanning and filing of correspondence and documents, replenishing paper stock to all printers
- Assisting with maintaining and updating databases
- Assist in the creation of new files and archiving of old files as requested
- Assist with the daily monitoring and process of Anti Money Laundering procedures
- Sourcing general mailroom supplies
- Ensuring that all filing/titles are stored correctly, and the filing room is kept tidy allowing the easy retrieval of files
- Ensuring all fire exits are opened and locked daily
- Copying and binding client documents including plans sent to external providers
- General office maintenance tasks -moving/ unpacking boxes, shredding confidential waste, deliver and uplift of boxes, ensuring Front of House is kept clean and presentable and secure
- Assist with any other support duties as and when required

**Key Skills**
- You must be reliable
- Communicate effectively with a confident telephone manner
- Enthusiastic and willing to learn
- Have the ability to work as a small team
- Good organisational skills
- You must take pride in the work you do for others with emphasis on attention to detail
- Essential experience of MS Office (Word, Excel, Outlook)

**Next Steps**

**Equal Opportunities**

Cross Resourcing is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.


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