Receptionist and Office Administrative Assistant

3 weeks ago


Brentwood, United Kingdom Baker Self Adhesive Labels Full time

To effectively manage the reception area and daily operations at Front of House alongside providing administrative/ad-hoc support to various departments throughout Bakers - Sales, Marketing, Accounts and more.

Tasks and Responsibilities:
Reception:

- To answer all incoming calls to the business and accurately record information.
- Able to maintain the reception area (in terms of upkeep and tidiness) alongside other responsiblities.
- Able to present self in both a polite and professional manner when welcoming visitors to the premises.
- To provide first class customer service both internally with colleagues and externally with our customers.
- To understand the importance of 'customer experience' when signing in visitors and able to follow the correct signing in procedures.
- Manage diaries for several meeting spaces using Outlook.
- Ensure meeting spaces are set up and well equipped with relevant material and refreshments.
- Upkeep of meeting spaces and kitchen areas.
- To restock supplies throughout the building.
- Greet the Tesco's delivery driver Monday and Wednesdays and distribute goods throughout the factory and office.
- Receive incoming post daily and distribute accordingly.
- Coffee machine - clean parts via dishwasher and hand wash milk frother once weekly
- End of working day, shut down eg, dishwasher on, meeting space tidy up (glasses/mugs removed from meeting rooms and loaded to dishwasher), switches off in kitchen area, aircon off in meeting rooms and canteen, front door screen monitor switched off.
- Empty shredder at the end of each day (if bag is full).
- Kitchen upkeep - wiping down the surface areas and sink regularly
- Assisting both Labels and Materials departments with collation of sample requests.

Administration:

- To support the Accounts department with weekly scanning requirements.
- Complete orders filing daily.
- Able to navigate through the Filemaker database.
- Prepare and frank all outgoing post and accurately record information for special deliveries.
- Weekly stock check of stationery and kitchen supplies - reporting to Accounts.
- Archiving filing cabinets regularly.
- Filing as and when required.
- Preparing items for confidential shredding.

Support:

- Provide support to the Management team and other departments as required.
- Assist in the setting up of any company events.
- Supporting the PR & Marketing team with collation of sample packs.

Other:

- Ensure Fire evacuation lists are updated with any new staff members.
- Make sure all First Aid boxes are fully stocked.
- Order any needed supplies - eg aftershave for men's bathroom.
- Choose flowers on a monthly basis for the reception desk.
- Watering plants on a weekly basis.

Other duties relating to general administration when detailed by the HR Manager

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Gym membership
- Life insurance
- Wellness programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Work Location: In person

Application deadline: 25/08/2023
Reference ID: Receptionist and Office Administrative Assistant



  • Brentwood, United Kingdom Kip McGrath Education Centre Brentwood Full time

    Admin whizz wanted for Kip McGrath Tuition’s biggest centre in the world! At Kip McGrath Brentwood we believe every child can succeed and build confidence with good quality teaching and resources, taught at each child’s individual level and own pace. We specialise in helping children catch up, keep up and stay ahead in Maths, English and 11+ from...


  • Brentwood, United Kingdom Primary Care Careers Full time

    **About the Role**: Beechwood Surgery is a large, busy surgery based in Brentwood, Essex, with excellent transport links by rail and road, as well as an onsite car park. We are looking for 2 well organised and reliable individuals, who enjoys interacting with people on the phone and face to face, to join our team as a part-time receptionist. The roles are...


  • Brentwood, United Kingdom Primary Care Careers Full time

    **About the Role**: Beechwood Surgery is a large, busy surgery based in Brentwood, Essex, with excellent transport links by rail and road, as well as an onsite car park. We are looking for 2 well organised and reliable individuals, who enjoys interacting with people on the phone and face to face, to join our team as a part-time receptionist. The roles are...

  • Sales Administrator

    1 month ago


    Brentwood, United Kingdom Office Angels Full time

    **Sales Administrator £23,000 - £28,000 per annum Brentwood, Essex Monday-Friday, 9am-5:30pm** My client is seeking a Sales Administrator to join their team on a permanent basis due to growth. This is an excellent opportunity to join a dynamic business within a vibrant environment. **Duties**: - Assist and contribute efficiently to company sales, margin...

  • Administrator

    2 days ago


    Brentwood, United Kingdom Office Angels Full time

    Administrator £24,000 per annum Brentwood, Essex Monday-Thursday, 8:30am-5pm & Friday, 8:30am-4pm My client, a successful construction business based on the outskirts of Brentwood, is seeking a motivated and detail-oriented Administrator to join their growing team within the estimating department. This is an exciting opportunity to be a part of a...


  • Brentwood, Essex, United Kingdom Office Angels Full time

    Financial Administrator 23, ,000 per annumBrentwood, EssexMonday-Friday, 9am-5:30pm (hybrid working after 6-month probation) My client, a professional financial services business based in Brentwood, is seeking a confident Administrator to join their team on a permanent basis. This is an exciting opportunity to work within a dynamic and supportive...

  • Administrator

    23 hours ago


    Brentwood, United Kingdom Office Angels Full time

    Administrator £24,000 per annum Brentwood, Essex Monday-Thursday, 8:30am-5pm & Friday, 8:30am-4pm My client, a successful construction business based on the outskirts of Brentwood, is seeking a motivated and detail-oriented Administrator to join their growing team within the estimating department. This is an exciting opportunity to be a part of a dynamic ...

  • Receptionist

    4 weeks ago


    Brentwood, United Kingdom Primary Care Careers Full time

    **About the Role**: The New Surgery in Brentwood is looking for an experienced medical receptionist to join our friendly team in providing a high standard of service to our patients. Hours/days to be discussed prior to interview. Our opening hours are 8am - 6.30pm. holiday and sickness cover may also be required from time to time The receptionist will be...


  • Brentwood, Essex, United Kingdom Office Angels Full time

    Accounts Receivable Administrator Monday - Friday 9am-5pm Benefits include 25 days holiday + Bank Holidays, company pension, private healthcare, life assurance and Employee Assistance Program My client, a well established and friendly company based in Brentwood, is looking for an Accounts Receivable Administrator to join their team on a permanent...


  • Brentwood, United Kingdom Primary Care Careers Full time

    **About the Role**: - Brentwood Surgery is looking for a well organised and reliable individual, who enjoys interacting with people on the phone and face to face, to join our team as a part-time receptionist for 18 hours per week.- Our receptionists provide an important link for patients with the practice and are the initial contact point for general...

  • Receptionist

    4 weeks ago


    Brentwood, United Kingdom Renew Counselling and Training Full time

    Renew Counselling and Training is looking for a new Receptionist for our YPCS Centre in Brentwood with the flexibility to offer adhoc cover at all our sites including our sites in Basildon and Chelmsford. We are seeking someone who is experienced at working with vulnerable individuals, is client focused and understands the importance of privacy and...


  • Brentwood, Essex, United Kingdom Office Angels Full time

    Financial Administrator £Monday-Friday, 9am-5:30pm (hybrid working after 6-month probation) My client, a professional financial services business based in Brentwood, is seeking a confident Administrator to join their team on a permanent basis. To excel in this role, you must be a car driver due to the nature of the position. Processing employee claims...


  • Brentwood, United Kingdom Managed Partnerships Ltd Full time

    **About us** Managed Partnerships Ltd is a small business based in Brentwood. We are professional, agile and innovative. Our work environment includes: - Modern office setting - Growth opportunities Responsibilities: - Provide administrative support to the office - Answer phone calls and direct them to the appropriate person - Schedule appointments and...


  • Brentwood, Essex, United Kingdom Office Angels Full time

    Admin. Secretarial and PA - Administrator Monday-Friday, 9am-5:30pm (hybrid working after 6-month probation) My client, a professional financial services business based in Brentwood, is seeking a confident Administrator to join their team on a permanent basis. This is an exciting opportunity to work within a dynamic and supportive environment, where you...


  • Brentwood, United Kingdom Solar Armour Limited Full time

    We are national company dealing with renewable energy and have massive expansion plans and for this we are in need of an admin that can also act as a PA to the director and owner as needed and there are a range of different duties on top of what is listed below The person that is right for the job should be organised, driven, motivated, energetic and be...


  • Brentwood, United Kingdom Wood International Agency Limited Full time

    One of the UK’s leading international wood panel specialists have a fantastic opportunity for a Trainee Office administrator. Duties will include a host of administrative tasks such as import and export documentation, maintain customer records on database, use of word & excel and organisation of office records. If you have these skills, a friendly...

  • Office Administrator

    10 hours ago


    Brentwood, United Kingdom Wood International Agency Limited Full time

    One of the UK’s leading international wood panel specialists have a fantastic opportunity for a Trainee Office administrator. Duties will include a host of administrative tasks such as import and export documentation, maintain customer records on database, use of word & excel and organisation of office records. If you have these skills, a friendly...

  • Office Administrator

    10 hours ago


    Brentwood, United Kingdom Mercury Air Conditioning Ltd Full time

    Mercury Air Conditioning Ltd are looking for an Office Administrator (Part-time) to join our rapidly growing team. As an ambitious, new and expanding business, the role entails assisting with as well as taking control of office based tasks and responsibilities. We are looking for a self - driven, reliable individual with a proactive approach. **On site...

  • Junior Administrator

    10 hours ago


    Brentwood, United Kingdom Urban Planters Full time

    **Job description** Location: Brentwood Essex Hours: 40 hours per week **Salary**: Depending on experience £18-£23K We are looking for an Office Administrator to help our office run smoothly. This diverse and interesting role will require you to help with the day to day running of our office. Day to day tasks and accountability include: - Taking...

  • Administrator

    1 month ago


    Brentwood, United Kingdom Bridge of Hope Full time

    In search of a dedicated and compassionate Administrator to become a valued member of our clients team, supporting social housing clients in booking appointments. In this role, you'll be pivotal in delivering outstanding customer service and ensuring our clients receive timely and precise assistance in securing appointments for social housing services. Your...