Pharmacy Purchasing Clerk

2 days ago


London, United Kingdom Lewisham and Greenwich NHS Trust Full time

Pharmacy Purchasing Clerk - University Hospital Lewisham

We have an opportunity for a Pharmacy Purchasing Clerk

The successful applicant will be based in Pharmacy Stores with the main focus of the job to be, to support the Principal Technician & the Lead Procurement stores manager with the ordering of pharmaceuticals, equipment and consumables.

**Duties will include**:

- to ensure timely placement and receipt of orders
- to resolve in the first instance any supply issues
- Price queries
- damaged or short dated goods
- to arrange returns and wholesaler and supplier credits

In order to be successful in this role, you will need to be organised, motivated, have excellent communication and people skills as well as the ability to adapt quickly to new situations.

Lewisham and Greenwich NHS Trust is a community focused provider of local and acute care, providing high quality services to over one million people living across the London boroughs of Lewisham, Greenwich and Bexley.

With a turnover of around £700 million, we provide services at Queen Elizabeth Hospital in Woolwich, University Hospital Lewisham and a range of community settings in Lewisham. We also provide some services at Queen Mary’s Hospital in Sidcup.

The Trust has 7,500 staff and we have recently invested in our workforce to grow our establishment across a number of key services. In 2020 we won a London NHS Parliamentary Award in recognition of a wide range of initiatives to make the organisation a great place to work. We are accredited as a flexible working employer offering a number of flexible working options for staff. We are also accredited as a London Living Wage employer for our substantive, bank and contractors.

**Post Title**: Pharmacy Purchasing Clerk

**Department**: Pharmacy Department, University Hospital Lewisham

**Responsible to**: Principal Technician Stores, Distribution & Purchasing

**Grade**: Band 3

**Hours**: 37.5 Hours per week.

Job Summary
1. 1. To support the Principal Technician & the Lead Procurement stores manager with the ordering of pharmaceuticals, equipment and consumables.

1. 2. To assist with the maintenance of the Ascribe drug and supplier file in relation to procurement.

Work force
- To be part of the Stores and Distribution Team

Communications and Relationships
- To work closely with the Principal Technician & the Lead Procurement stores manager to ensure the smooth running of the Procurement and Distribution Service
- To liaise with pharmacists, technicians and other staff within the Pharmacy department
- To liaise with Pharmaceutical Manufacturers and Suppliers.

Procurement and Distribution
1. 1. To work closely with the Principal Technician to prepare and print orders for pharmaceuticals, equipment and consumables for the Pharmacy Department at University Hospital

1. 2. To be responsible for the placing of authorised orders with suppliers using telephone fax and multiple electronic ordering systems.

1. 3. To liaise with pharmaceutical companies, Principal and Senior technicians:

- to ensure timely receipt of orders
- to resolve in the first instance any supply issues
- price queries
- damaged or short dated goods
- to arrange returns and wholesaler and supplier credits

1. 4. In conjunction with the Principal/Senior Technician secure the prompt delivery for emergency Pharmacy stock requests completing all necessary documentation and organising transport arrangements.

1. 5. To have timely effective communication with the Principal/Senior Technician & Lead for Procurement with regard to stock shortages, to-follows information and general supply information.

1. 6. To liaise with the Pharmacy Invoice Clerk to ensure all pricing queries are resolved in a timely manner.

1. 7. To assist with the timely update of the pharmacy computer system and other electronic ordering systems with regard to contract information, product & supplier mappings and drug costs, re-order levels and quantities.

1. 8. To be responsible for ensuring all off-contract purchases are recorded and wherever possible reclaimed. To maintain all relevant documentation and monitor and follow up payment of outstanding monies


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