Workflow Administrator

7 months ago

Wolverhampton, United Kingdom Dale Medical Practice Full time

**Dale Medical Practice**

**JOB TITLE**: WORKFLOW ADMINISTRATOR / NOTES SUMMARISER

**REPORTS TO**:RECEPTION AND ADMIN MANAGER

**HOURS**: 20-30 HRS PER WEEK

**SALARY**: DEPENDANT ON EXPERIENCE

**Job Summary**:
The post-holder will work in a team of admin staff within the practice. The practice is moving towards becoming a paper-light environment and the main responsibilities of the post-holder will be to streamline the flow of clinical correspondence through the organisation accurately and to summarise and read code relevant information from patient’s clinical records into the practice computer system, working strictly in accordance with the practice notes summarising protocol.

In addition the post holder will identify any key clinical data from correspondence such as new diagnoses, peak flow measures, BP recording, height, weight, smoking status etc. This post also requires to summarise patient medical notes.

The post holder will summarise and read assisting the Safeguarding Lead with administrative duties as well as keeping safeguarding registers up to date. The post holder will assist the IT Manager in being a super user for all Docman and Emis workflow and act as a Smart Card RA.

To manage the information received by the Practice to enable provision of excellent patient care and ensure the patient records are kept up to date and accurate. To improve the quality of the data held. To facilitate sharing of patient records and data with other providers of health and social care.

**Job responsibilities**:
Administration:

- To manage the workflow administration on a daily basis
- To have a thorough knowledge of all practice procedures
- To work in accordance of written protocols
- Read code accurately diagnosis, procedures and investigations, identifying and carrying out actions e.g. contacting patients to make appointments or completing referrals
- Identify the complex or higher risk areas that require input or knowledge from the clinical team, including safeguarding issues, working to the agreed practice protocols
- Culling and sorting patient records and letters from outside sources e.g. hospital letters in preparation for summarizing
- Review medical records and producing an accurate summary of the patients medical history
- Read coding the information into the practice clinical system
- Auditing data collection standards in the practice
- Monitoring progress of notes summarizing against practice targets
- Monitoring patients call and recall systems
- Filing and retrieving paperwork
- Manage all PMAS and insurance reports and ensure that all correspondence with GPs is managed thoroughly and all reports are dealt with accordingly

IT, Emis and Docman:

- Assist IT manager to provide SMART card administrative support to staff. Logging errors and ordering new and replacement cards when required
- Act as the practice superuser for all DocMan related issues. Keep and manage an overview of Docman workflow, notifications, messages and any updates
- Manage and maintain a regular overview of Emis workflow including tasks, lab reports, registrations medicine management GP2GP, document management, test requests, SCR and report management
- Identify potential system and process improvements within the practice

General duties and responsibilities:

- Attend any workflow optimization training as deemed necessary by the practice
- The role of the Workflow Administrator is varied in nature and priorities can change from day to day. Therefore the job holder must be flexible and willing to take on new roles and activities at a moment’s notice
- Any other reasonable requests made by the Practice Manager / GP Partners
- Be flexible in providing cover during periods of holiday/sickness/needs of business

Confidentiality:

- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

Health & Safety:
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and publishe

  • Workflow Administrator

    6 months ago

    Wolverhampton, United Kingdom Dale Medical Practice Full time

    **JOB TITLE**: Workflow Administrator and Summariser REPORTS TO: Operational Practice Manager HOURS: 25 hours per week Job Summary: The purpose of the role is to: Responsible for the summarising and read-coding of relevant information into the patients electronic healthcare records on EMIS Web clinical system, adhering to the practice notes summarising...

  • Trainee Administrator

    7 months ago

    Wolverhampton, United Kingdom JNR Ltd Full time

    Responsibilities: ( But not limited to ) - Manage phone systems and handle incoming calls with professionalism and excellent phone etiquette - Greet and assist visitors, ensuring a positive and welcoming experience - Maintain and organize files, both physical and digital, ensuring accuracy and confidentiality - Assist with team management tasks, such as...

  • Data Administrator

    7 months ago

    Wolverhampton, United Kingdom Four Squared Recruitment Full time

    Some of the duties involved in this position will include; - Perform data entry tasks with a high level of accuracy and attention to detail - Maintain and update databases, ensuring data integrity and security - Generate reports and analyse data to identify trends or discrepancies - Assist with administrative tasks such as filing, scanning, and organizing...

  • Data Administrator

    7 months ago

    Wolverhampton, United Kingdom Four Squared Recruitment Full time

    This company are looking for someone to join their Data team on temporary ongoing basis. This role will be based at their offices in Wolverhampton with the opportunity of Hybrid working working 37 hours per week. This will be an immediate start position. Some of the duties involved in this position will include; - Perform data entry tasks with a high level...

  • Home Conveyancing Administrative Assistant

    2 weeks ago

    Wolverhampton, Wolverhampton, United Kingdom The Talent Partnership Full time

    Administrative Support PositionThe Talent Partnership is seeking a diligent Home Conveyancing Administrative Assistant to support our solicitors in Wolverhampton. As a key member of our team, you will handle various administrative tasks related to residential conveyancing.Main Responsibilities:Document Preparation: Prepare and manage digital documents for...

  • General Administrative Assistant

    7 months ago

    Wolverhampton, United Kingdom F A Gill Ltd Full time

    **About Us**: FA Gill is a leading player in the food industry, dedicated to delivering high-quality pork products to our customers. We pride ourselves on innovation, efficiency, and continuous improvement. **Position Overview**: We are seeking a skilled and motivated General Administrative Assistant to join our team and contribute to the efficient...

  • Administrative Assistant

    6 months ago

    Wolverhampton, United Kingdom F A Gill Ltd Full time

    **About Us**: FA Gill is a leading player in the food industry, dedicated to delivering high-quality pork products to our customers. We pride ourselves on innovation, efficiency, and continuous improvement. **Position Overview**: We are seeking a skilled and motivated General Administrative Assistant to join our team and contribute to the efficient...

  • Part-time (20 Hours Per Week) Senior Administrator

    6 months ago

    Wolverhampton, United Kingdom Merridale Ltd Full time

    Job Advert Are you looking for an exciting opportunity to contribute to the smooth operation and administration of a thriving company? Look no further! We are currently seeking a skilled and experienced Senior Administrator to join our admin team at our offices in Wolverhampton (WV1 2EU) on a job-share basis. This part-time position (20 hours per week)...

  • Medical Resourcing Administrator

    7 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    We are currently recruiting to the post of Medical Resourcing Administrator to work within the Medical Resourcing Team for 25 hours per week. The Medical Resourcing Team provides services for all Medical Staff staff recruited to the Trust This job role will provide general administration and support as a integral part of delivering recruitment services in...

  • Part Time Gp Receptionist

    6 months ago

    Wolverhampton, United Kingdom Dale Medical Practice Full time

    **Job Description JOB TITLE**: ADMINISTRATOR / RECEPTIONIST REPORTS TO: OPERATIONAL PRACTICE MANAGER HOURS: 25 hours Part Time Job Summary: The post-holder will work in a team of reception and admin staff within the practice. They will receive and assist patients and direct them to the appropriate service or healthcare professional in a courteous, efficient...

  • Sales And Estimating Manager

    2 weeks ago

    Wolverhampton, United Kingdom Advanced Recruit Ltd Full time

    Advanced Recruit are recruiting on behalf of a specialised Structural Steel company in Wolverhampton, who due to growth, are seeking a highly experienced Sales and Estimating Manager.You will be required to manage the workflow of the sales & estimating process, take line management responsibility for the Sales & Estimating team and provide high level...

  • Sales and Estimating Manager

    2 weeks ago

    Wolverhampton, United Kingdom Advanced Recruit Ltd Full time

    Advanced Recruit are recruiting on behalf of a specialised Structural Steel company in Wolverhampton, who due to growth, are seeking a highly experienced Sales and Estimating Manager. You will be required to manage the workflow of the sales & estimating process, take line management responsibility for the Sales & Estimating team and provide high level...

  • Sales and Estimating Manager

    2 months ago

    Wolverhampton, United Kingdom CV-Library Full time

    Advanced Recruit are recruiting on behalf of a specialised Structural Steel company in Wolverhampton, who due to growth, are seeking a highly experienced Sales and Estimating Manager. You will be required to manage the workflow of the sales & estimating process, take line management responsibility for the Sales & Estimating team and provide high level...

  • Sales and Estimating Manager

    21 hours ago

    Wolverhampton, United Kingdom Advanced Recruit Ltd Full time

    Advanced Recruit are recruiting on behalf of a specialised Structural Steel company in Wolverhampton, who due to growth, are seeking a highly experienced Sales and Estimating Manager. You will be required to manage the workflow of the sales & estimating process, take line management responsibility for the Sales & Estimating team and provide high level...

  • Conveyancing Paralegal Support Role

    2 weeks ago

    Wolverhampton, Wolverhampton, United Kingdom The Talent Partnership Full time

    Job OpportunityThe Talent Partnership is currently recruiting a skilled Conveyancing Paralegal Support Role candidate to join our team. In this role, you will be working closely with our solicitors to provide support and guidance in residential conveyancing matters.Responsibilities:Digital Document Production: Create legal documents using digital...

  • Sales Office Manager

    1 month ago

    Wolverhampton, United Kingdom Asc Connections Ltd Full time

    A Sales Office Manager is required to lead a sales & estimating team within a Wolverhampton-based steel manufacturing business.The company has been operating for over 50 years and has several facilities across the black country.Over the years the business has been holding steady, but in the last few years, turnover has doubled, generating the need for some...

  • Practice Manager

    2 days ago

    Wolverhampton, United Kingdom St Jude Fertility Hospital Full time

    Job Title: Fertility Clinic Manager Location: St Jude's Fertility Hospital, Wolverhampton, UK.Job Type: Full Time (38hrs per week) Reports to: Medical DirectorJob Summary:We are seeking an experienced and compassionate Fertility Clinic Manager to oversee the daily operations of our fertility clinic.The ideal candidate will have a strong background in...

  • Cancer Co-ordinator

    7 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    Are you interested in a career in healthcare workflow management that allows you to make a real difference? Radiology is a thriving, innovative, integral service. As a Cancer Coordinator, you will assist the clinical teams across multiple specialties to streamline and improve the patient journey. The standard roster will be 7.5 hours per day, 5 days per...

  • Cancer Co-ordinator

    7 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    Are you interested in a career in healthcare workflow management that allows you to make a real difference? Radiology is a thriving, innovative, integral service. As a Cancer Coordinator, you will assist the clinical teams across multiple specialties to streamline and improve the patient journey. The standard roster will be 7.5 hours per day, 5 days per...

  • Practice Manager

    3 days ago

    Wolverhampton, United Kingdom St Jude Fertility Hospital Full time

    Job Title: Fertility Clinic Manager   Location: St Jude's Fertility Hospital, Wolverhampton, UK.   Job Type: Full Time (38hrs per week)  Reports to: Medical Director Job Summary: We are seeking an experienced and compassionate Fertility Clinic Manager to oversee the daily operations of our fertility clinic.The ideal candidate will have a strong...