Medical Resourcing Administrator

7 months ago


Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

We are currently recruiting to the post of Medical Resourcing Administrator to work within the Medical Resourcing Team for 25 hours per week.

The Medical Resourcing Team provides services for all Medical Staff staff recruited to the Trust This job role will provide general administration and support as a integral part of delivering recruitment services in order to maintain optimum medical establishment

To process documentation relating to employee service conditions for medical staff and to carry out pre-employment checks for Medical Staff adhering to strict deadlines

Provide administrative support to the Medical Resourcing Lead and the Assistant Medical Resourcing Lead

To ensure accurate maintenance of personal files for all medical staff

To ensure the timely completion of employee appointment, amendment and termination forms to ensure that Payroll has the correct information pertaining to medical staff for input to the Electronic Staff Record (ESR)

In liaison with the Medical Resourcing Lead/Assistant Medical Resourcing Lead to maintain the Medical Establishment database, ensuring that it is up-to-date at all times with current doctors in post and future incumbents

The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We’re passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.

We are delighted that we have been rated as “Good” by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.

The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.
- To provide basic HR advice in relation to medical staff terms and conditions, pay queries and recruitment procedures
- To support the Medical Resourcing Lead/Assistant Medical Resourcing Lead in effectively recording and monitoring the registration status of medical staff ensuring concerns are raised with appropriate Clinical Director for action
- To assist with the recruitment and selection process for the appointment of all grades of medical staff and maintenance of job files for all vacant posts
- To arrange appointment panels for interview, book meeting rooms and provide panel members with all required documentation for the interview process
- Responsible for checking work permit validity and escalating concerns to the Medical Resourcing Lead/Assistant Medical Resourcing Lead
- To carry out pre-employment checks in accordance with NHS Employers standards for medical and dental staff, including DBS checks and obtaining references, making appointments with medical staff so they attend for document checking
- To produce appointment letters and contracts of employment for junior medical staff and prepare appointment letters and contracts for senior medical staff excluding consultants
- To prepare all documentation and relevant correspondence for applicants, interview panels and the Occupational Health Department, including shortlisting, interview process and appointments
- To communicate effectively with the Medical Resourcing Lead/Assistant Medical Resourcing Lead all areas of concern
- To participate in the induction arrangements for junior doctors
- To process documentation relating to employee service conditions for medical staff
- Provide administrative support to the Medical Resourcing Lead and the Assistant Medical Resourcing Lead
- To ensure accurate maintenance of personal files for all medical staff
- To ensure all medical staff are issued with a name stamp containing their GMC number if required
- To ensure the timely completion of employee appointment, amendment and termination forms to ensure that Payroll has the correct information pertaining to medical staff for input to the Electronic Staff Record (ESR)
- Data input and accurate maintenance of confidential records both electronic and paper based
- To handle telephone enquiries, receive and distribute messages and receive visitor to the department, using own discretion on how to deal with enquiries
- Liaison with external bodies as applicable, e.g. GMC, Capita, UKBA, DWP and Royal Colleges
- Workflow notification checks to ensure discrepancies are investigated and corrected accordingly
- To ensure necessary clearances are obtained and contracts issued for Honorary Contract Holders
- To handle telephone enquiries, receive and distribute messages and receive visitors to the department and



  • Wolverhampton, United Kingdom Dale Medical Practice Full time

    **Dale Medical Practice** are looking for a part-time medical receptionist to join our friendly team. We require a professional, reliable person with a positive and friendly demeanour. The role requires someone who can work accurately under pressure and has a good level of attention to detail. **Desirable Skills**: - Experience in using Emis Web, Docman...


  • Wolverhampton, United Kingdom Nuffield Health Full time

    HEAD OFFICE Medical Records Administrator **Medical Records Administrator** **Wolverhampton Hospital | Administration | Permanent | Full Time** **Salary £21,333** **37.5 hours per week.** Nuffield Health is here to take care of the nation’s wellbeing. But to keep doing the right thing for customers and patients, our colleagues need the right level...


  • Wolverhampton, United Kingdom Nuffield Health Full time

    HEAD OFFICE Medical Records Administrator **Medical Records Administrator** **Wolverhampton Hospital | Administration | Permanent | Part Time** **22.5hrs | Monday, Tuesday and Wednesday** **£23,419.50 pro rata** Nuffield Health is here to take care of the nation’s wellbeing. But to keep doing the right thing for customers and patients, our...


  • Wolverhampton, United Kingdom Nuffield Health Full time

    HEAD OFFICE Medical Records Administrator **Medical Records Administrator** Wolverhampton Hospital | Administration | Bank | Part time Up to £10.94 per hour, dependent on experience Nuffield Health is here to take care of the nation’s wellbeing. But to keep doing the right thing for customers and patients, our colleagues need the right level of...

  • Workflow Administrator

    6 months ago


    Wolverhampton, United Kingdom Dale Medical Practice Full time

    **JOB TITLE**: Workflow Administrator and Summariser REPORTS TO: Operational Practice Manager HOURS: 25 hours per week Job Summary: The purpose of the role is to: Responsible for the summarising and read-coding of relevant information into the patients electronic healthcare records on EMIS Web clinical system, adhering to the practice notes summarising...


  • Wolverhampton, United Kingdom Compton Care Full time

    Job Advert Do you have a few hours to spare and experience in administration? Our Human Resources Department are looking for a volunteer to support in all aspects of administration and who can help us for a few hours each week doing the following. - Processing data - Updating and maintaining accurate records - Collating and preparation of necessary...

  • Workflow Administrator

    7 months ago


    Wolverhampton, United Kingdom Dale Medical Practice Full time

    **Dale Medical Practice** **JOB TITLE**: WORKFLOW ADMINISTRATOR / NOTES SUMMARISER **REPORTS TO**:RECEPTION AND ADMIN MANAGER **HOURS**: 20-30 HRS PER WEEK **SALARY**: DEPENDANT ON EXPERIENCE **Job Summary**: The post-holder will work in a team of admin staff within the practice. The practice is moving towards becoming a paper-light environment and the...


  • Wolverhampton, United Kingdom Triumph Consultants Ltd Full time

    **What's involved with this role**: **Temporary Administrator - Resources** **Reference no: UNW 5228603** **Pay Rate: £12.00 per hour PAYE** **This opening assignment is for 2 months **The purpose of the role is to respond professionally to all enquiries from UK and TNE partners (academic and administrative), and other enquirers through a variety of...

  • Medical Notes

    7 months ago


    Wolverhampton, United Kingdom Prestbury Medical Practice Full time

    **Job Summary**: The Practice is moving towards becoming a paper-light environment, the main responsibilities of the post-holder are for the day to day supervision and management of all medical records summarising staff ensuring that notes are summarised and read coded with relevant information from patient’s clinical records into the Practice computer...

  • Resource Scheduler

    3 days ago


    Wolverhampton, United Kingdom Anderson Scott Solutions Ltd Full time

    **Resource Scheduler & Customer Service Administrator** **£22,500 - £25,000** **Permanent Role** **Wolverhampton** This is an exciting new vacancy due to internal promotion within this growing business. We are looking for an individual with drive, enthusiasm and ideally within an IT industry or similar. You will be supporting the Customer Engagement /...


  • Wolverhampton, United Kingdom Dale Medical Practice Full time

    **Job Description JOB TITLE**: ADMINISTRATOR / RECEPTIONIST REPORTS TO: OPERATIONAL PRACTICE MANAGER HOURS: 25 hours Part Time Job Summary: The post-holder will work in a team of reception and admin staff within the practice. They will receive and assist patients and direct them to the appropriate service or healthcare professional in a courteous, efficient...

  • Medical Secretary

    7 months ago


    Wolverhampton, United Kingdom EJ Connect Limited Full time

    EJ Connect are a specialist Recruitment Agency, providing Permanent and Temporary staffing solutions to GP Surgeries for all Non-Clinical roles. Our Mission is to connect great organisations with even greater people. **Medical Secretary** - **Wolverhampton**: - **Full Time - 37.5hrs**: - **Monday - Friday**: - **Hours - 9am - 5pm**: - **Permanent**: -...

  • Gp Receptionist

    4 weeks ago


    Wolverhampton, United Kingdom Cannock Road Medical Practice Full time

    Job summary Are you looking for a new challenge and to join a friendly andsupportive team?If so then we would like to hear from you.Essington Medical Centre is a group practice across twosites serving 9300 patients and is looking for a receptionist / administrator to join our team.The hours are:Monday - - Tuesday - - Wednesday - - Friday - - Main duties of...


  • Wolverhampton, United Kingdom Whitmore Reans Health Centre Full time

    An exciting opportunity has arisen to join our team at Whitmore Reans Health Centre. We are looking for a motivated, and flexible medical receptionist to join our busy practice. You will be responsible for all reception duties; face to face and telephone care for patients, staff and visitors, and some administration duties. You will need excellent customer...


  • Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    **We have a fantastic opportunity for you to start your career in HR, more specifically recruitment! **This role is key to supporting the organisation attract and onboard the best staff to deliver excellent patient care. The Resourcing Team is part of the Human Resources Department and provides a support function to the entire organisation on recruitment...

  • Administrator

    6 months ago


    Wolverhampton, United Kingdom Woden Road Surgery Full time

    Enthusiastic and motivated administrator required for a busy Doctors surgery. The ideal applicant will possess excellent communication and customer service skills. The position is part time ( 20 hours per week) but the applicant must be flexible and be able to cover for absent colleagues during holiday and sick leave. **Job Types**: Part-time,...

  • Administrator

    3 days ago


    Wolverhampton, United Kingdom Woden Road Surgery Full time

    Enthusiastic and motivated administrator required for a busy Doctors surgery. The ideal applicant will possess excellent communication and customer service skills. The position is part time ( 15 hours per week) but the applicant must be flexible and be able to cover for absent colleagues during holiday and sick leave. **Job Types**: Part-time,...

  • Recruitment Resourcer

    1 month ago


    Wolverhampton, United Kingdom CV-Library Full time

    Total Recruitment are currently recruiting for an Trainee Resourcer/Consultant to join our friendly team based in Wolverhampton. Are you ready to start an exciting career in Recruitment ? We are looking for a Trainee Resourcer What We Offer: Full training on all our systems – previous experience advantageous. * A supportive environment where you...

  • Medical Receptionist

    6 months ago


    Wolverhampton, United Kingdom Woden Road Surgery Full time

    We are currently seeking to recruit an enthusiastic and experienced Receptionist who can provide high quality customer service and a professional reception and administrative service to patients, doctors, staff and colleagues. We are a busy gp surgery and the suitable applicant will possess excellent customer service skills, good telephone manner, ability...


  • Wolverhampton, United Kingdom Woden Road Surgery Full time

    Enthusiastic and motivated receptionist/Admin required for a busy Doctors surgery. The ideal applicant will possess excellent communication and customer service skills. The position is part time ( 22.75 hours per week) but the applicant must be flexible and be able to cover for absent colleagues during holiday and sick leave **Job Types**: Part-time,...