Administration Officer

1 month ago


Glasgow, United Kingdom WorkingRite Full time

Dear Applicant

Thank you for your interest in the position of WorkingRite. Please find below:
Person Specification

Background information about WorkingRite

Shortlisting will take place w/c **Week commencing 1st April**

Interviews are planned to take place **Week commencing 15th April**

This post is F/T role (35 hrs per week) and will be based from our Glasgow Headquarters. Applicants may be expected to travel to project areas as the position requires.

Yours faithfully,

**Tracey Goslan**

**Head of Operations**

WorkingRite has been delivering a work-based mentored training programme for hard-to-reach young people across Scotland for nearly two decades. Our model is built on creating a one-to-one mentoring relationship between a trainee and an adult working mentor, selected from within the workforce of a local business - any kind of business. We also work throughout schools in Scotland, offering support to selected young people as they transition from the school environment.

Our work is with young people from challenging situations, who have not engaged with school. We currently have a staff of 13 project co-ordinators, each of whom supports between 20 and 30 young people a year into these mentored work placements and then on to jobs and apprenticeships. That’s around 300 a year. At the same time the complexity of the barriers faced by our young people has also increased meaning our support is hugely in demand. We expect to grow the number of young people we support year on year going forward.

Our strategy is to work with young people **earlier, in more depth and for longer.**

**Earlier**:reaching young people earlier in their lives and providing access to a vocational pathway while in the S4 year at school (Rite to Work programme)

**More depth**: more in depth support for the young people that have already left school. More flexible lengths of participation, multiple placements where necessary, community level partnership work to explore the needs of the wider family (WorkingRite programme)

**Longer**: every young person that achieves a destination through a WorkingRite programme will have the option of being matched with an adult, volunteer mentor to help them navigate the transition into working life - and beyond (On Your Side Mentoring programme)

**Additional background information on WorkingRite**

Over the last few years WorkingRite has worked hard to diversify our funding mix and have recently secured significant investment that will see us grow our work across the country. We have also recently appointed a new CEO who has a vision to see us increase our work in the 5 local authorities we already work in and expand into new areas of Scotland where the needs of young people are greatest.

All this means it is a very exciting time to be joining WorkingRite.

**Employee Benefits**:
**Diversity & Inclusion**:
**JOB DETAILS**

**Job Title**:
Administration Officer

**Salary**:
c: £22000 (Job Family 1)

F/T role (35 hours per week)

**Reporting to**:
Head of Operations

**Contract Term**:
Permanent

**Location**:
Glasgow based Head office

**Date**:
March 2024

**Role Purpose**

To coordinate administration support for the wider organisation, including acting as the central point of contact in our Head Office in Whiteinch, Glasgow. To support facilities related and administrative support tasks and maintain high quality and professional relations with all internal and external contacts and be the point of contact for the organisation’s external partners, stakeholders, and customers.

**Responsibilities and Duties**
- To coordinate the general upkeep and running of the WorkingRite head office
- To undertake health and safefy duties for head office including testing of fire management systems and equipment/fire warden duties on site
- To coordinate any repairs to the building
- To be the central point of contact for visitors, contractors and guests to the head office
- To deal with general telephone and face to face enquiries in a professional manner and centrally manage the phone system and be the point of contact for all external calls to WorkingRite
- To support service delivery to conference and meeting rooms where required
- To support the compliance of external contracts and funder reporting where required
- To deliver sustainment tracking and reporting around destinations of young people who have left the programme including reporting and carrying out trainee destination calls.
- To maintain management of asset register for financial and operational audit purposes for WorkingRite
- To support the awarding of SQA accredited training through administrative support through salesforce and SQA Connect
- To support Head of Operations with recruitment and selection procedures as required
- To support the Management team with any administration duties required
- To support projects with any administration duties as required
- To manage the central mailboxes for WorkingRite
- To provide adminis


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