Purchasing Assistant

2 weeks ago

Washington, United Kingdom Pacifica Full time

**Key Responsibilities / Tasks**
- Accurate daily ordering of spare parts to individual suppliers as well as preventing over ordering by checking each order before approving.
- Add new part numbers to Complete Services; find supplier, add details - part number, description and prices.
- Action (daily) all lines allocated from D1, D2 and D3 reports where appropriate.
- Daily completion of warehouse pick / lost report.
- Contact suppliers for ETA’s on late / backorder parts ensuring ETA’s are updated within system.
- Reschedule appointments for delayed parts, liaising with suppliers for accurate ETA’s
- Prevent cancelled appointments through effective management / movement of parts from future dated appointments.
- Reporting of any damaged or missing parts to suppliers to initiate credits
- Ensure spare parts are returned where required within agreed timelines with clients
- Assist with stock item picks where required
- Investigate part supply/dispatch failures as directed by Purchasing & Logistics Manager.
- Configure non-configured PCB’s and locate in the correct warehouse stock location.
- Handle daily queries from call centre and suppliers in a prompt and efficient manner.
- Action daily booking of spare parts into the stock management system.
- Undergo any training and development as required and complete any online training courses when assigned through Pacifica’s Learning Hub.
- Wear allocated PPE as and when required.

**Experience and Skills**
- Ability to work with mínimal supervision and deliver high quality work to tight deadlines.
- Knowledge of core general stock accounting procedures.
- Knowledge in stock and logistics environment will be beneficial.
- Functional and Technical Skills: Proficient in MS office Applications; Intermediate excel preferred.
- Good knowledge of company procedure and experience of adherence to them.
- Knowledge of Health & Safety requirements and experience of adherence to them.

**General Conditions**
- Computer literate
- Satisfactory DBS
- Ability to work any shifts covering 6am to 6pm (37.5 hours per week) reasonable notice of any other shift outside of this will be given.

**Key Performance Indicators**
- Lost report to be actioned hourly and completed accurately each day.
- Maintain average spare parts lead time
- % of WIP on parts back order
- All lost items to be investigated before approved (check delivery notes, goods in sheets).
- Individual order supplier cut off deadlines met daily.
- Accurate and daily booking in of spare parts - maximum 1 error per week per assistant.
- D1, D2 and D3 reports completed accurately each day within respective deadlines.

**Attributes**
- Organised and focused
- Flexible and able to prioritise a changing to do list
- Trustworthy and reliable
- Self-motivated, working well on own initiative
- Excel experience
- A good communicator (verbally and written)

**Details**
- 22 days holiday a year plus bank holiday rising to 25
- 6 month probation period
- 37.5 hours a week
- £10.30p/h (£11.00 until out of probation)

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