Personal Assistant to a College Principal

1 week ago

Bradford, United Kingdom Dixons Sixth Form Academy Full time

**Post: PA to Principal**

**Purpose**
To challenge educational and social disadvantage in the north.

**Duties and Responsibilities**
- Provide administrative support to the Principal and senior leadership team to maximise students’ progress and ensure all stakeholders receive first class customer service.
- Manage the Principal’s diary effectively.
- Schedule meetings; prepare and circulate agendas and other relevant documentation / resources within agreed time scales; attend and minute meetings as requested by the Principal; produce and circulate minutes within agreed time scales; and support the completion of actions as appropriate.
- Welcome the Principal’s visitors to the academy and ensure all feel valued.
- Prepare and coordinate regular communications to be sent to stakeholders in line with agreed academy routines, including via social media.
- Construct and proof any correspondence from the Principal to a wide range of stakeholders.
- Support the production and review of academy documents, including policies, press releases, improvement plans, annual reports and governance documentation.
- Proof other correspondence from members of academy staff to ensure they follow brand / language guidelines where possible.
- Filter communications, including phone calls to the Principal, and coordinate appropriate responses to as many as possible.
- Coordinate any concerns or complaints raised to ensure they are dealt with informally, where possible.
- Support the HR function with the production of recruitment / induction documentation.
- Assist with the organisation and management of recruitment days.
- Contribute to the maintenance of the MIS by working with the administration and HR functions of the academy and Trust.
- Ensure the academy website is current, accurate and consistently compliant with DfE and Ofsted guidelines.
- Coordinate stakeholder surveys and produce the relevant analysis to support the academy's responsive approach to feedback.
- Liaise with the marketing communications team to ensure the academy has a bank of up to date pictures and information which can be used for promotional material.
- Coordinate events held at the academy to ensure visitors experience first class customer service.
- Participate in the academy coaching process.
- Engage fully in the Trust’s professional growth process to fulfil personal potential and be able to participate effectively in the implementation of the Trust’s / academy's strategic big moves.
- Attend meetings / training and carry out administrative tasks and duties as specified on the Trust and academy calendars.
- Consistently implement all Trust policies; contribute to decision-making and consultation procedures.
- Report any safeguarding concerns immediately to a Designated Safeguarding Lead.
- Carry out any other reasonable duties as requested by the Principal.

**_This job description is not necessarily a comprehensive definition of the post. It will be reviewed annually. _**

**Salary**: £24,294.00-£26,611.00 per year

**Benefits**:

- Canteen
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Free parking
- Gym membership
- Health & wellbeing programme
- On-site parking
- Referral programme

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

Reference ID: PA to Principal

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