Apprentice Executive Assistant

4 months ago

Bradford, United Kingdom Bradford College Full time

Bradford College has a genuinely exciting Apprentice Executive Assistant opportunity. If you are looking for a career where you’ll be working in a great environment with engaging, friendly people then this will definitely be of interest to you.

This role is key to the smooth and efficient operation of the Executive team enabling them to make the best use of their time by organising their diaries, completing administrative tasks, and on occasion, supporting with projects and research. The Apprentice Executive Assistant’s role also includes managing mailboxes and attending meetings to take minutes.

You will undertake a Level 3 in Business Administration (fully funded) alongside aspects of the role whilst you are studying and will be allocated a mentor to support you in your development.

This is an ideal opportunity for someone looking to start an exciting new career as full training and development will be provided.

Responsibilities include:

- To manage and maintain Executive members diaries
- Create meeting packs, briefing papers and contribute to reports.
- Arranging and organising appointments, meetings, events and conferences, booking suitable venues, organising resources, and booking any associated travel/accommodation requirements.
- Attend Executive Members meetings and to take minutes and/or actions and ensure that any agreed actions are followed up.
- To maintain effective electronic and manual filing systems.
- Utilise college systems to raise purchase orders as required
- To prepare accurate Executive travel and expense claims in line with policies.
- To be the first point of contact for Executive members to manage or redirect any queries.
- To identify potential issues in advance and put forward ideas for solutions.
- Be able to manage and prioritise own workload.
- Support the Principalship Office Manager and other members of the EA team when required.

**For the full job description and person specification, please**

Education & Training
- GCSE 4 - 9 or equivalent level 2 qualification in Maths or be prepared to pass a test prior to interview to demonstrate level 2 ability and then if appointed achieve within an agreed timescale
- GCSE 4 - 9 or equivalent level 2 qualification in English or be prepared to pass a test prior to interview to demonstrate level 2 ability and then if appointed achieve within an agreed timescale

Experience
- Excellent IT skills including good knowledge of Microsoft Office packages
- Excellent and accurate written and verbal skills
- Able to carry out background research and prepare the information for meetings.

**Bradford College**

At Bradford College our ambition is to transform the lives of our learners, help them to aim higher and support them to achieve their goals.

Located in the heart of Bradford, we offer a wide range of courses at varying levels, with something to suit everyone. From undergraduate, postgraduate and professional qualifications to distance learning and short community courses.

Our aim is to attract and retain knowledgeable, passionate and focused individuals who can inspire, motivate and support both learners and colleagues. With a can-do attitude and desire for continuous self-improvement, you could make a difference to the lives of everyone at Bradford College.

**Benefits of working at Bradford College**:

- Generous annual leave entitlement (in addition to bank holidays and Christmas shut down)
- Pension scheme (Local Government or Teachers Pension Scheme)
- Development Opportunities (training days and Personal Development Plans)*
- Money saving options with local organisations
- Employee Assistance Programme and a range of wellbeing activities
- Short walk from Bradford Train Stations
- If you have the drive to further develop your skills and abilities, you will be given the support and opportunities you need to enhance your career. This includes access to in-house training and CPD, professional and academic qualifications and mentoring.

We are committed to safeguarding and promoting the welfare of young people and vulnerable adults and expect staff and volunteers to share this commitment. Pre-employment checks will be undertaken for this post including a check with the Disclosure and Barring Service.

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