Facilities Administrator

3 weeks ago

Birmingham, United Kingdom Summerhill Services Limited Full time

SSL is committed to ensuring the safety of all our staff and our customers, service users. In order to prevent the spread of Covid-19, the Government had passed legislation requiring individuals in England who are employed or engaged in the provision of a CQC regulated activity and have face to face contact with patients or service users to be fully vaccinated against Covid-19. SSL is obliged to comply with this statutory obligation. The Government policy takes into account specific exemptions to the requirement to be vaccinated and we recommend that you visitgov.uk for further information.

1.3 Receiving incoming telephone calls/enquiries, taking messages and directing as appropriate in a timely and effective manner as required. 1.4 Issuing and balancing petty cash in line with SFIs and Finance Processes. 1.5 Processing of invoices in line with SFIs and Finance Processes. 1.6 Maintaining stock, obtaining quotations and placing orders with a wide range of suppliers via multiple routes.

1.7 Reporting and issuing reactive work requests via multiple computer systems. 1.8 Maintain electronic diaries for the Team as required. 1.9 To arrange meetings, distribute any associated paperwork relevant to meetings and to make room bookings and hospitality available where required. 1.10 To attend meetings as required, taking notes/minutes/action points.

1.14 To help produce monthly and quarterly dashboard reports as requested in the formats designated by the team managers. 1.15 To help to maintain and contribute to producing data for statutory returns for the Department. 1.16 To help develop and maintain effective filing, retrieval and bring forward systems for the department. 1.17 To help undertake and collate responses and produce reports for department surveys/audits.

1.18 To communicate effectively with a wide range of personnel at all levels to ensure cohesive workflow and customer service. 1.19 To maintain good working relationships with the team 1.20 To undertake any other administrative, clerical or secretarial duties applicable within the nature and grade of the post. 1.21 Set up and maintain the schedules for inspections 1.22 To receive deliveries on behalf of the department. 1.23 To cross cover for other administrators across the service as and when required.

1.24 To support the request/production of ID cards. Training and Development2.1 On the job training will be given for all aspects of the job. 2.2 To participate in SSLs annual development process, and to help identify own training and development needs. 2.3 To have Regular Management Supervision (RMSs) sessions and 1 to 1s Bi-monthly.

2.4 To attend statutory and mandatory training as required or undertake via the e-learning system. 2.5 To undertake any appropriate training associated to the job which may be considered applicable. All employees must comply with all SSL and the relevant BSMHFT Policies and Procedures. Confidentiality must be maintained at all times in accordance with GDPR- To ensure that they contribute and work towards the service/organisational aims and objectives. As an individual is required to respect and promote issues of equality, diversity and rights in accordance with good practice and legislation. This Job Description represents an outline of the responsibilities of the post and may beamended following consultation with the post holder from time to time.

  • Facilities Administrator

    3 weeks ago

    Birmingham, United Kingdom Gleeson Recruitment Group Full time

    Temp contract- 4 monthsRole - Facilities Admin SupportLocation- Birmingham- 1 day in office, 4 days from homeSalary- £30,000 pro rataYour role as a Facilities Coordinator:You will support a team of 3 Facilities Managers in facilities administration. This will include logging jobs, using Riskwise for H&S compliance admin and general administration.An...

  • Facilities Administrator

    23 hours ago

    Birmingham, United Kingdom Gleeson Recruitment Group Full time

    Temp contract- 4 monthsRole - Facilities Admin SupportLocation- Birmingham- 1 day in office, 4 days from homeSalary- £30,000 pro rataYour role as a Facilities Coordinator:You will support a team of 3 Facilities Managers in facilities administration. This will include logging jobs, using Riskwise for H&S compliance admin and general administration.An...

  • Estates & Facilities Administrator

    1 month ago

    Birmingham, United Kingdom Summerhill Services Limited Full time

    We are currently recruiting for a self-motivated and customer - focused individual to join our passionate and driven team. **Posts & hours**: Estates & Facilities Administrator **Based at**: Barberry Centre **Hours**: 27.5 hours **Salary**: £17235.50 (£23502.96-£25058 FTE) Disclosure To provide a comprehensive and effective administrative support...

  • Administrator

    1 month ago

    Birmingham, United Kingdom RX Plus Facilities Full time

    **Temporary Administrator Position at Mitie Group Ltd**: Are you a detail-oriented individual looking for a temporary administrative role in the heart of Birmingham, West Midlands? Look no further than this exciting opportunity at Mitie Group Ltd! As a temporary Administrator at Mitie Group Ltd, you will be responsible for providing administrative support...

  • Helpdesk Administrator

    1 month ago

    Birmingham, United Kingdom Ellen Group Facilities Limited Full time

    **Job description** Job description With over twenty years’ experience working in live environments and a proud history of success in fit-out and refurbishment works, our clients trust us because of reputation and results. We complete construction projects and facilities management contracts in a range of sectors including retail, industrial, commercial,...

  • Facilities Administrator

    1 month ago

    Birmingham, United Kingdom LTF Recruitment Ltd. Full time

    Facilities Administrator Location: Birmingham, Solihull (B90) Pay: £110-£125 per day Hours of Work: School Hours, Monday – Friday, Term Time Only | 08:30-16:30 Start Date: ASAP LTF Recruitment are delighted to be working with a fantastic specialist school. The provision is targeted to meet the special educational needs of young people, aged 7...

  • Accounts Administrator

    1 day ago

    Birmingham, United Kingdom Ellen Group Facilities Limited Full time

    With over twenty years’ experience working in live environments and a proud history of success in fit-out and refurbishment works, our clients trust us because of reputation and results. We complete construction projects and facilities management contracts in a range of sectors including retail, industrial, commercial, office, education and...

  • P/t Receptionist/facilities Administrator

    4 weeks ago

    Birmingham, United Kingdom Parkside Recruitment Full time

    Reference: - 404268BHAM/SO- Sector: - Administration, Administrator- Salary: - £19,066 Per Annum- Town/City: - Birmingham- Contract Type: - Contract- Date Posted: - 17/07/2023 15:47:00My international client requires an experienced P/T Receptionist/Facilities Administrator to join their team. **Responsibilities**: - Presenting a professional...

  • Band 3 Facilities Administrator

    1 month ago

    Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    Birmingham Community Healthcare NHS Foundation Trust has an exciting opportunity for you to join our Estates and Facilities team. A fantastic opportunity has arisen within the Birmingham Community Healthcare NHS Foundation Trust; we are seeking an experienced Facilities Administrator to support our Estates and Facilities Directorate. The successful...

  • Band 3 Facilities Administrator

    1 week ago

    Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full time

    Birmingham Community Healthcare NHS Foundation Trust has an exciting opportunity for you to join our Estates and Facilities team. A fantastic opportunity has arisen within the Birmingham Community Healthcare NHS Foundation Trust; we are seeking an experienced Facilities Administrator to support our Estates and Facilities Directorate. The successful...

  • Administrator

    1 month ago

    Birmingham, United Kingdom RX Plus Facilities Full time

    **Temporary Administrator Position at Mitie Group Ltd**: Welcome to an exciting opportunity to join the team at Mitie Group Ltd as a Temporary Administrator based in Baskerville House, Birmingham, West Midlands, United Kingdom. We are looking for a proactive and organized individual to support our team from **01/03/2024** to **01/03/2024**. **Key...

  • Facilities Coordinator

    4 weeks ago

    Birmingham, United Kingdom FIS Global Full time

    **Position Type**: Full time **Type Of Hire**: Experienced (relevant combo of work and education) **Education Desired**: General Equivalency Diploma **Travel Percentage**: 0% Are you curious, motivated, and forward-thinking? At FIS you’ll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology....

  • Facilities Administrator

    1 month ago

    Birmingham, United Kingdom Summerhill Services Limited Full time

    Job summary We are currently recruiting for a self-motivated and customer - focused individual to join our passionate and driven team. Posts & hours: Facilities AdministratorBased at: ReasideHours: 30 hours (Mon-Fri 8am-2pm)Salary: £18,802 (£23, FTE) (There is no need for previous applicants to apply) At SSL we rely on diversity to deliver...

  • Head of Facilities

    4 weeks ago

    Birmingham, United Kingdom Priory Healthcare Full time

    Set in the leafy suburb of Edgbaston, close to Birmingham City centre, Priory Hospital Woodbourne is conveniently located for access to the West Midlands motorway network and with very good local public transport links. The hospital provides a diverse range of inpatient services, including acute and psychiatric intensive care for adults, Child and...

  • Helpdesk Coordinator

    1 month ago

    Birmingham, United Kingdom Ellen Group Facilities Limited Full time

    Job description With over twenty years’ experience working in live environments and a proud history of success in fit-out and refurbishment works, our clients trust us because of reputation and results. We complete construction projects and facilities management contracts in a range of sectors including retail, industrial, commercial, office, education...

  • Facilities technical admin officer CAFMNB

    3 days ago

    Birmingham, United Kingdom Essential Employment Full time

    Facilities technical admin officer CAFMNB Full Time Temporary NEW Facilities technical admin officer required in Birmingham £13.50ph ref CAFMNB FM Background is desirable as well as strong on excel. Business Support Officer needed in Hulme, Manchester The rate is £13.31ph PAYE This is a temporary role The reference number... Social work team admin...

  • Homeless Services Unit Facilities and

    1 month ago

    Birmingham, United Kingdom Supporting Futures Consulting Ltd Full time

    **Role**:Homeless Services Unit Facilities and Administration Co-ordinator **Based**:Birmingham **Rate**: £20 ph umbrella **Start Date**:ASAP **Duration**:Temporary ongoing **Hours**: Full Time 8am - 5pm Our client, a specialist homeless charity based in Birmingham is looking to recruit a Homeless Services Unit (HSU) Facilities and Administration...

  • Receptionist and Facilities Coordinator

    1 month ago

    Birmingham, United Kingdom The ICM Group Full time

    Are you a dynamic and welcoming individual who thrives in a fast-paced corporate environment? Do you possess exceptional interpersonal skills and a passion for providing top-notch service? Look no further - as we are seeking a dedicated Reception and Facilities Host to be the welcoming face of our client’s dynamic workplace! About Us: Our client provides...

  • Administrator

    10 hours ago

    Birmingham, United Kingdom Hays Specialist Recruitment Limited Full time

    Senior Administrator position, supporting a small team of employees, paying £30k, based in Ullenhall **Your new company** This company, with their office located in Ullenhall, are in the real estate development sector and are a multifaceted business who set out to build quality homes to suit the clients requirements in their location, either in the UK or...

  • Soft Facilities Monitoring Officer

    1 month ago

    Birmingham, United Kingdom Summerhill Services Limited Full time

    **POSTS & HOURS**: - Apprentice Facilities Monitoring Officer Level 2 **Based at**: Various/ Based at Venture House **Permanent post**: 37.5h **Salary**: £19101 Apprentice Salary We are looking for an organized, self-motivated, pro-active, problem solving individual who takes pride in their work. Someone who has practical audit experience in a customer...