Facilities Assistant

2 months ago

Newcastle upon Tyne, United Kingdom Irwin Mitchell Full time

**3629**

We’re a national law firm with a local reach. Our philosophy is ‘Expert Hand, Human Touch’ - something you’ll find in the way we work with our clients and how we support our teams. But, we’re more than just a law firm - we’re a team, working together to help individuals and businesses navigate life’s ups and downs.

Whichever team you join, working here you’ll feel a part of our friendly and inclusive environment. We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things, and make a real difference to our clients and communities.

The work we do has been recognised in the awards we’ve won. We’re committed to being even better, and our awards help to show we’re on the right track.

We recognise that the office 9-5 isn’t for everyone. That’s why we’ve introduced ‘Flexible by Choice’. Whether it’s working from home, in our offices, or a combination of the both, we trust each other to support our clients, colleagues and communities at the right time, in the right way.

**Your Role and What You'll Be Doing**

The role of the Facilities Assistant is to provide support to the wider Irwin Mitchell teams. This may be in relation to document services (post, scanning, reprographics), porterage services, office service centre management (stationery stock control, ordering & paper replenishment relating to MFD devices), meeting room (internal & client) and reception support, moves and changes and archiving support

The role will include:

- Document services - Incoming / Outgoing post - Receipt, sorting, distributing & accounting of all incoming mail & courier deliveries. Regularly collecting outgoing items from floors and account for all such items following processes and procedures in place.
- Document services - Scanning - assisting with all scanning requests received to support the wider office in digital ways of working.
- Document services - Reprographics - Collect, process & deliver all copy, print, finishing and scanning requests according to priority. Assist with reprographics and manage the process of larger requests. Troubleshoot 1st line faults with the MFD’s (paper jams etc.).
- Office service centre management (stationery) - Maintain an agreed level of stationery & copy paper in all print devices and replenish from stock as required. Refill MFD’s with paper to ensure all paper trays are full. Ensure all such areas are tidied throughout the day.
- Meeting room/reception support - Assist with the booking of meeting rooms and car parking facilities for internal and external clients, provide support for the reception team and assist with the management of meeting rooms.
- Porterage services - move furniture and other items as required around the office, change meeting room furniture layouts as required.
- Ensuring that you have received the necessary training so that you can competently carry out your duties and responsibilities and acknowledge and accept a personal responsibility for safety.
- Taking responsibility for ensuring that equipment is maintained and fit for purpose.
- Raise any concerns over Health & Safety breaches in accordance with Company Procedure

**About You**
- A proactive and self-motivated individual.
- A flexible ‘can do’ attitude, responsive to changing environments.
- A team player.
- Ability to follow policy and procedure.
- Time management skills to plan work and meet demanding or conflicting timescales.

**Our Benefits - What We Can Offer You**
- 25 days annual leave, with the opportunity to buy additional leave
- Two fundraising days in a year to give back to the community (fully paid)
- Westfield Health membership, offering discounted leisure and travel and refunds on medical services

We also offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace as well as flexible working options to ensure that you are fully supported to work the way that best suits you. Our social responsibility programme is fundamental to who we are. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish. We have a range of groups to celebrate our people across sexuality, disability, age, gender and culture.

**Additional Information**

As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, existing employees, clients, partners and other stakeholders.

The employment screening process will fully comply with Data Protection and other applicable laws.

Irwin Mitchell LLP is an equal opportunity employer.

  • Facilities Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Womble Bond Dickinson (UK) LLP Full time

    Our busy Facilities team in Newcastle are looking for a Facilities Assistant to join them in this full time, permanent position. **_ What does the _**_team_**_ do?_** Our Facilities Services team are one of the many teams that keep our business running smoothly. A key cog to the Newcastle office, the team ensures we have a great office environment to work...

  • Facilities Assistant

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Focus Resourcing Group Full time

    Our client currently requires an urgent Facilities Assistant to cover site in Jesmond for 6-8 weeks on a temporary basis, ideally working 9-5.00pm Monday to Friday, but our client may consider 3-4 days a week for the right candidate.Our client is a professional builder of high-end retirement homes, working on-site at our client, you will be ensuring the...

  • Facilities Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom ISS Facility Services Full time

    **Facilities Assistant** **Contract: Government** **Location: Newcastle** **Hours of work: 40** **Contract Type: Permanent** Join our Facilities Management team as a Facilities Assistant and play a pivotal role in delivering exceptional services. As a key member of our dynamic team, you'll contribute to the day-to-day operations and ensure our...

  • Facilities Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Leica Biosystems Full time

    Leica Biosystems’ mission of “Advancing Cancer Diagnostics, Improving Lives” is at the heart of our corporate culture. We’re a global leader in cancer diagnostics with the most comprehensive portfolio from biopsy to diagnosis. Our easy-to-use and consistently reliable offerings help improve workflow efficiency and diagnostic confidence. Our...

  • Facilities Maintenance Assistant

    15 hours ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Robertson Group Full time

    About the RoleWe are seeking a skilled and reliable Facilities Maintenance Assistant to join our team at Robertson Group. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our facilities, including maintenance, repairs, and upkeep.Key ResponsibilitiesPerform routine maintenance tasks, including...

  • Facilities Maintenance Assistant

    1 day ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Robertson Group Full time

    About the RoleWe are seeking a skilled and reliable Facilities Maintenance Assistant to join our team at Robertson Group. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our facilities, including maintenance, repairs, and upkeep.Key ResponsibilitiesPerform routine maintenance tasks, including...

  • Facilities Maintenance Assistant

    2 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Robertson Group Full time

    About the RoleWe are seeking a skilled and reliable Facilities Maintenance Assistant to join our team at Robertson Group. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our facilities, including maintenance, repairs, and upkeep.Key ResponsibilitiesPerform routine maintenance tasks, including...

  • Facilities Maintenance Assistant

    4 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Robertson Group Full time

    About the RoleWe are seeking a skilled and reliable Facilities Maintenance Assistant to join our team at Robertson Group. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our facilities, including maintenance, repairs, and upkeep.Key ResponsibilitiesPerform routine maintenance tasks, including...

  • Maintenance & Facilities Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Aspers Group Full time

    We are currently seeking an experienced Maintenance & facilities Assistant for the opportunity to fill our full time role at our Newcastle site. The Maintenance & Facilities assistant supports the Management team by completing general and technical maintenance of all facilities. Fundamentally the role is to multitask and assist in the smooth execution of...

  • Facilities Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Irwin Mitchell Full time

    We’re a national law firm with a local reach. Our philosophy is ‘Expert Hand, Human Touch’ - something you’ll find in the way we work with our clients and how we support our teams. But, we’re more than just a law firm - we’re a team, working together to help individuals and businesses navigate life’s ups and downs. Whichever team you join,...

  • Estates and Facilities Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Everyturn Full time

    We have a great opportunity for a proactive, conscientious and responsible Estates and Facilities Administrator to join our friendly and hardworking team. Working from our Head Office, the post-holder will be responsible for supporting the day to day administrative and operational duties of the head office and provide administrative support to the Estates...

  • Estates and Facilities Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Everyturn Full time

    We have a great opportunity for a proactive, conscientious and responsible Estates and Facilities Assistant to join our friendly and hardworking team. Working from our Head Office, the post-holder will be responsible for supporting the day-to-day administrative duties of the Estates Department, acting principally as a helpdesk function. The role will also...

  • Facilities Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Clifford Chance Full time

    Job Description To provide the highest levels of client care and service to office visitors and employees, in line with service level agreements and set policies and procedures. You will work directly with the Office Manager, Assistant Manager, and the Admin Team to provide a range of services to users of the Newcastle Office. **Key responsibilities** -...

  • Facility Supervisor

    3 months ago

    Newcastle upon Tyne, United Kingdom NEWCASTLE CITY COUNCIL Full time

    **Facility Supervisor** **Job Type**:Part Time, Permanent **Location**:Newcastle upon Tyne **Salary**:£26,873 - £28,770 per annum. **The Role** Facility Services and Civic Management work across the city and Gateshead providing building cleaning, caretaking, school meals and welfare catering services. We have a large team of cleaners, cleaner...

  • Facilities Management Coordinator

    3 months ago

    Newcastle upon Tyne, United Kingdom Mitie Full time

    **Role Overview** The Facilities Coordinator role is to be the customer facing representative for our services and to bind together the various facilities services to act as one convenient point of contact to the building user. The purpose of the role is to enhance the customer experience by building and maintaining an excellent relationship with the...

  • Assistant Facility Manager x 3

    1 month ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom The Gosforth Federated Academies Limited Full time

    About the TrustGosforth Group are a thriving and ambitious Multi Academy Trust, committed to excellence in education, where all students are valued equally, regardless of their background or ability. Create your future' encapsulates our purpose as a Multi Academy Trust: to educate, support and nurture all of our students so they can achieve their potential...

  • Assistant Facilities Coordinator

    3 months ago

    Newcastle upon Tyne, United Kingdom CBRE Enterprise EMEA Full time

    About the Role: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs...

  • Facilities and Engineering Director

    1 day ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom ClickJobs Full time

    Job Title: Group Director of Facilities and EngineeringLocation: Global – Relocation assistance providedCompany: ClickJobsAbout Us: ClickJobs is a leading hospitality group, renowned for our upscale luxury resorts and mid-range hotels worldwide.Position Overview: We are seeking a dynamic and experienced Group Head of Facilities and Engineering to oversee...

  • Facilities and Engineering Director

    1 day ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom ClickJobs Full time

    Job Title: Group Director of Facilities and EngineeringLocation: Global – Relocation assistance providedCompany: ClickJobsAbout Us: ClickJobs is a leading hospitality group, renowned for our upscale luxury resorts and mid-range hotels worldwide.Position Overview: We are seeking a dynamic and experienced Group Head of Facilities and Engineering to oversee...

  • Facilities and Engineering Director

    4 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom ClickJobs Full time

    Job Title: Group Director of Facilities and EngineeringLocation: Global – Relocation assistance providedCompany: ClickJobsAbout Us: ClickJobs is a leading provider of hospitality services, renowned for our upscale luxury resorts and mid-range hotels worldwide.Position Overview: We are seeking a seasoned and experienced Group Head of Facilities and...