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Executive Assistant

2 months ago

Nottingham, United Kingdom JT Recruit Full time

Are you an experienced PA and available ASAP?

If so, Becky at JT Recruit would like to discuss with you a great opportunity with you.

She is currently working in partnership with a Local Authority based in Nottingham, who is looking to appoint ASAP an experienced Leadership Support Assistant for a minimum 6 month contract, starting ASAP

Role Purpose:
To provide professional support to the Directors and Heads of Service, providing a proactive and efficient professional administrative support service. To contribute to embedding a One Leadership Support Team approach. To provide high quality support in response to the needs of the Leadership Support Office.

**Responsibilities**:
To ensure co-ordination of effective/leadership support for key internal and external meetings with the Director and/or Heads of Service, including agenda and forward planning, recording concise action-oriented notes if appropriate, and monitoring delivery of actions.

To provide and obtain information from senior managers or outside representatives including members. To communicate and/or coordinate the managers instructions with various individuals and/or departments, tracking this and progress chasing as required.

To undertake research, gathering, summarising, and analysing data, to assist the Director and/or Heads of Service in the preparation and presentation of briefings and reports.

To undertake lower-level project work as required, effectively coordinating activity and maintaining project documentation and as required by the Directors and/or Heads of Service.

To use own initiative to problem-solve and to resolve live issues as appropriate.

To review, revise, develop and manage departmental administrative process and procedures to organise and expedite the flow of administrative work through the directorate.

To manager diaries, scheduling appointments and arranging meetings, conferences, and travel, working in corporation with the wider Leadership Support Team and members of the department providing support to.

To route, answer and resolve correspondence and/or queries, screening telephone calls, letters, and/or visitors, answering questions, and providing information as required.

To be flexible and adaptable in order to meet the varying demands or the role and have the ability to react calmly and professionally under pressure to get the job done.

To support the organisation s senior recruitment approach, working with Human Resources & Transformation colleagues to ensure the approach senior recruitment arrangements are in place and that the Directors and/or Heads of service are fully briefed on relevant recruitment campaigns.

To be an active member of wider team meetings, and to represent the Leadership support service, at internal and external meetings as required.

Hours of work Monday - Friday 09.00-16.30hrs

Date Posted

March 29th 2023
- Job ID
- DRDGN1
- Type
- Temporary
- Location
- NG2, Nottingham City
- Salary & Package
- £12.70 per hour
- E-mail Enquiries

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