Executive Assistant

7 months ago

Stockport, United Kingdom Stockport NHS Foundation Trust Full time

The postholder will provide professional and comprehensive Executive Assistant duties to nominated Executive Directors working as a member of the Trust HQ Executive Support Team in a busy and at times pressurised office environment. Completing work to a high standard and presenting a positive image of the Trust whilst maintaining a high level of confidentiality are essential facets of the role.

The postholder will be expected to appropriately manage confidential, complex and sensitive information concerning staff and the Trust as a whole, exercising discretion and upholding high professionalism and ethical standards at all times.

The postholder will be a key member of the Executive Support Team and will undertake corporate tasks and responsibilities in accordance with the grade and nature of the post. The will include full meeting facilitation of Committees and meetings of the trust along with specific project work.

Provide a fully comprehensive range of secretarial and administrative services to Executive Directors some of whom work across two organisations as required.

Management of electronic diaries by organising and prioritising the multiple and complex demands of an Executive Director.

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

**Benefits we offer to you**:
Between 27-33 days of annual leave plus bank holidays

NHS pension scheme membership

Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further

NHS Staff discounts

Cycle to work scheme

Salary finance - for loans, savings, budget planning and tips on managing debt

Stockport Credit Union
- for local financial advice

Use initiative in all areas of work in the absence of the Executive Director and ensure they are kept informed. This involves a high level of problem solving and judgement skills and well developed ability to relate absorbed knowledge to new emerging problems without guidance.

Using own initiative, influence and persuasiveness, deal with all enquiries and undertake delegated assignments as requested by the Executive Directors, obtaining information from various organisations internal and external to the NHS and being alert to the developing NHS agenda, especially around “hot of the press” issues and taking action in a timely manner.

To provide cover in the absence of the Senior Executive Assistant to support the Chief Executive, Chair and Non-Executive Directors.

Coordinate meetings, workshops and events on behalf of the Executive Director, including organisation of agendas, speakers, venues, refreshments, delegates etc.

Anticipate matters relevant to the Executive Director prioritise accordingly and prepare briefing reports / materials as required.

To manage the Coordination of high level Committees and meetings of the Trust attending these meetings / committees to produce comprehensive and accurate minutes, key issue reports, actions trackers and chasing actions for completion transcribing and disseminating information within the required.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

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