Personal & Administrative Support Assistant

4 months ago

London, United Kingdom ED&F MAN CORPORATE Full time

Position Type**:12 months Fixed Term Contract**

Role Overview

We have an exciting opportunity for someone to join us as a **Personal & Administrative Support Assistant. **This is a crucial role that provides comprehensive support to the London Corporate management team and ensures the smooth operation of daily business activities. This role requires a high level of organisational skills, attention to detail, and the ability to handle a wide range of tasks with discretion and professionalism. The role reports to the Senior Executive Assistant.

Location

Hybrid: 2 days per week in our London Bridge Office, liaising with Senior EA on weekly coverage of Executives.

Business Overview

Established in 1783, ED&F Man is an employee-owned agricultural commodities merchant with 2,800+ people in 110 global locations and annual revenue in excess of $8bn. ED&F Man Commodities trades sugar, coffee, molasses, animal feed and pulses. Corporate responsibility is ingrained in our culture. We are passionate about sustainable production, take care to limit the environmental impact of our operations and actively support the communities in which we work.

Key Accountabilities:

- **Calendar** **Management**: Maintain and organise meetings, appointments, and travel arrangements while prioritising conflicting demands.
- **Document Management**: Prepare, edit, and format documents, reports, presentations, and other materials. Manage filing systems, both electronic and physical, ensuring documents are organised and easily accessible.
- **Travel Coordination**: Arrange and coordinate travel arrangements including flights, accommodations, transportation, and itineraries. Anticipate potential issues and proactively address them.
- **Meeting Support**: Organise and facilitate meetings, including scheduling, preparing agendas, taking minutes, and distributing relevant materials. Ensure smooth communication and follow-up on action items.
- **Administrative Support**: Perform general administrative tasks such as archiving, couriers, and scanning. Manage office supplies. Support new joiner activities.
- **Event Coordination**: Assist in planning and organising company events, conferences, and workshops. Coordinate logistics, invitations, and materials.
- **Expense Management**: Support expense processes, ensuring compliance with company policies. Prepare expense reports for the approval.
- **Project Support**: Assist in various projects, research tasks, and initiatives as directed by the senior executive assistant. Collaborate with other team members to achieve project goals.
- **Time Management**: Efficiently prioritise and manage tasks to meet deadlines and ensure optimal use of the management’s time.
- **Confidentiality**: Maintain strict confidentiality of sensitive information and handle confidential matters with professionalism and discretion.

**Qualifications and **Skills:

- Minimum education: A level or equivalent professional experience
- Proven experience as a personal assistant or administrative assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organisational and multitasking skills.
- Knowledge of travel & expenses systems, e.g. Concur, etc.
- Strong written and verbal communication skills.
- Attention to detail and a high level of accuracy.
- Discretion and ability to handle sensitive information.
- Ability to work independently and as part of a team.
- Strong problem-solving and decision-making abilities.
- Professional demeanour and excellent interpersonal skills.
- Flexibility to adapt to changing priorities and tasks.

**Our Offer**

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.

**Our Values**

**Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship**

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.

**Our Commitment**

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive eq

  • Product Support Specialist

    3 months ago

    London, United Kingdom Culture Amp Full time

    **Join us on our mission to make a better world of work.** Culture Amp revolutionizes how over 25 million employees across 6,000 companies create a better world of work. As the global platform leader for employee experience, Culture Amp empowers companies of all sizes and industries to transform employee engagement, develop high performing teams, and retain...

  • Enterprise Customer Success Coach

    3 months ago

    London, United Kingdom Culture Amp Full time

    **Join us on our mission to make a better world of work.** Culture Amp revolutionizes how over 25 million employees across 6,000 companies create a better world of work. As the global platform leader for employee experience, Culture Amp empowers companies of all sizes and industries to transform employee engagement, develop high performing teams, and retain...

  • Senior Solutions Implementation Manager

    1 month ago

    London, Greater London, United Kingdom Learn Amp Full time

    About Learn AmpLearn Amp is an innovative and rapidly expanding organization dedicated to unlocking the potential of every company through the growth and alignment of its workforce. Our mission is to enhance work-life balance and productivity. We have developed a unique People Development Platform that empowers our global clientele to foster learning,...

  • Senior People Scientist

    1 month ago

    London, United Kingdom Culture Amp Full time

    Join us on our mission to make a better world of work.  Culture Amp is the world’s leading employee experience platform, revolutionizing how 25 million employees across more than 6,500 companies create a better world of work. Culture Amp empowers companies of all sizes and industries to transform employee engagement, drive performance management, and...

  • Senior Customer Success Coach, Enterprise

    4 months ago

    London, United Kingdom Culture Amp Full time

    **Join us on our mission to make a better world of work.** Culture Amp is the world’s leading employee experience platform, revolutionizing how 25 million employees across more than 6,500 companies create a better world of work. Culture Amp empowers companies of all sizes and industries to transform employee engagement, drive performance management, and...

  • Enterprise Customer Success Coach

    4 months ago

    London, United Kingdom Culture Amp Full time

    **Join us on our mission to make a better world of work.** Culture Amp revolutionizes how over 25 million employees across 6,000 companies create a better world of work. As the global platform leader for employee experience, Culture Amp empowers companies of all sizes and industries to transform employee engagement, develop high performing teams, and retain...

  • Customer Success Coach

    4 months ago

    London, United Kingdom Culture Amp Full time

    **Join us on our mission to make a better world of work.** Culture Amp is the world’s leading employee experience platform, revolutionizing how 25 million employees across more than 6,500 companies create a better world of work. Culture Amp empowers companies of all sizes and industries to transform employee engagement, drive performance management, and...

  • Senior Solutions Implementation Manager

    1 month ago

    London, Greater London, United Kingdom Learn Amp Full time

    About Learn AmpLearn Amp is an innovative and rapidly expanding organization dedicated to unlocking the potential of every company through the development and alignment of its workforce. Our unique People Development Platform empowers global clients to enhance learning, connectivity, and performance—all within a single ecosystem.Transforming the people...

  • Senior Solutions Implementation Manager

    1 month ago

    London, Greater London, United Kingdom Learn Amp Full time

    About Learn AmpLearn Amp is an innovative and rapidly expanding organization dedicated to unlocking the potential of every business through the development and alignment of its workforce. Our unique People Development Platform empowers global clients to enhance learning, connectivity, and performance—all in one integrated solution.Transforming the people...

  • Senior People Analyst

    12 hours ago

    London, Greater London, United Kingdom Culture Amp Full time

    About Culture AmpCulture Amp is the world's leading employee experience platform, empowering companies to transform employee engagement, drive performance management, and develop high-performing teams. With a comprehensive employee dataset and a team of experts in people science, we help organizations like Canva, On, Asana, Dolby, McDonalds, and Nasdaq...

  • Senior People Analyst

    9 hours ago

    London, Greater London, United Kingdom Culture Amp Full time

    About Culture AmpCulture Amp is the world's leading employee experience platform, empowering companies to transform employee engagement, drive performance management, and develop high-performing teams. With a comprehensive employee dataset and a team of experts in people science, we help organizations like Canva, On, Asana, Dolby, McDonalds, and Nasdaq...

  • Senior People Analyst

    6 days ago

    London, Greater London, United Kingdom Culture Amp Full time

    About Culture AmpCulture Amp is the world's leading employee experience platform, empowering companies to transform employee engagement, drive performance management, and develop high-performing teams.Job Title: Senior People ScientistWe're seeking a Senior People Scientist to join our team, working closely with customers to design and build people-centric...

  • Senior People Analyst

    6 days ago

    London, Greater London, United Kingdom Culture Amp Full time

    About Culture AmpCulture Amp is the world's leading employee experience platform, empowering companies to transform employee engagement, drive performance management, and develop high-performing teams.Job Title: Senior People ScientistWe're seeking a Senior People Scientist to join our team, working closely with customers to design and build people-centric...

  • Smb Account Executive

    3 months ago

    London, United Kingdom Culture Amp Full time

    **Join us on our mission to make a better world of work.** Culture Amp is the world’s leading employee experience platform, revolutionizing how 25 million employees across more than 6,500 companies create a better world of work. Culture Amp empowers companies of all sizes and industries to transform employee engagement, drive performance management, and...

  • Senior People Analyst

    3 days ago

    London, Greater London, United Kingdom Culture Amp Full time

    About Culture AmpCulture Amp is the world's leading employee experience platform, empowering companies to transform employee engagement, drive performance management, and develop high-performing teams.Job Title: Senior People ScientistWe are seeking a Senior People Scientist to join our team, working closely with customers to design and build people-centric...

  • Senior People Analyst

    3 days ago

    London, Greater London, United Kingdom Culture Amp Full time

    About Culture AmpCulture Amp is the world's leading employee experience platform, empowering companies to transform employee engagement, drive performance management, and develop high-performing teams.Job Title: Senior People ScientistWe are seeking a Senior People Scientist to join our team, working closely with customers to design and build people-centric...

  • Enterprise Customer Experience Director

    4 weeks ago

    London, Greater London, United Kingdom Culture Amp Full time

    About Culture AmpCulture Amp is a leading employee experience platform that empowers companies to transform employee engagement, drive performance management, and develop high-performing teams. With a comprehensive employee dataset and people science, Culture Amp helps innovative companies like Canva, On, Asana, Dolby, McDonalds, and Nasdaq create a better...

  • Enterprise Account Executive

    7 days ago

    London, Greater London, United Kingdom Culture Amp Full time

    Unlock the Power of People AnalyticsCulture Amp is seeking an exceptional Enterprise Account Executive to join our mission to empower organizations to create a better world of work. As a key member of our Enterprise team, you will work closely with our People Science and Solution Consultants to support organizations in optimizing their employee...

  • Enterprise Account Executive

    7 days ago

    London, Greater London, United Kingdom Culture Amp Full time

    Unlock the Power of People AnalyticsCulture Amp is seeking an exceptional Enterprise Account Executive to join our mission to empower organizations to create a better world of work. As a key member of our Enterprise team, you will work closely with our People Science and Solution Consultants to support organizations in optimizing their employee...

  • Personal Assistant to a High-Profile CEO

    3 days ago

    London, Greater London, United Kingdom SORTED Personal Management Full time

    Job Title: Personal Assistant to a High-Profile CEOJoin SORTED Personal Management as a Personal Assistant to a high-profile CEO with a passion for sustainability. This is an exciting opportunity to work closely with a dynamic individual who is leading a campaign to make a positive impact on the environment.Job Summary:We are seeking a highly organized and...