Executive Support Officer
5 days ago
**Main Responsibilities of the Executive Support Officer (ESO)**:
- Assist the Group CEO and Directors in booking worldwide travel requirements.
- Oversee and manage personnel rosters on a weekly/monthly basis and communicate detail across to deployed Staff working on Contracts providing 24/7 cover in the UK and overseas. This may include confirmation of availability to ensure that all positions are covered.
- Assist management with the issue, control and maintenance of Contracts or instructions issued to Employees and Contractors using company templates for projects/contracts.
- Assist the management with short notice deployments for established and new Clients.
- Compile Personnel Reports once a deployment is underway or completed, detailing who worked which hours or days to assist Finance with Client invoicing.
- Become competent with the ‘Eploy’ Recruitment Management System (RMS training provided) including updating individual records, tasks and placements.
- Assist with interviews and meetings.
- Become familiar with the ‘DocuSign’ eSignature system for sensitive and confidential documents.
- Maintain the Duty Managers folder, ensuring that the details are relevant and up to date.
- Actively take part in the 24/7 Duty Manager ‘on call’ roster for out-of-hours issues and urgent calls. This is approximately one week/weekend in six and requires the answering of queries or requests for shift cover out of hours. This can be undertaken from home and does not normally require attendance at the Office.
- Assist in maintaining office equipment and stores.
- Adhere to Health and Safety policies and practices.
**Skills, Experience and Qualifications**
- Excellent customer focus and communication skills.
- Proven competency with MS Word, Outlook and Excel.
- Experience in a previous office role.
- Basic understanding of business and commercial contracts.
- Qualifications in business studies, office administration or secretarial studies considered an advantage.
**Job Types**: Full-time, Permanent
**Salary**: From £22,500.00 per year
**Benefits**:
- Casual dress
- Company pension
- Life insurance
- On-site parking
- Private medical insurance
- Work from home
Schedule:
- Monday to Friday
- Overtime
Reference ID: RMS ID 1324
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