Compliance Administrator

4 months ago

Edinburgh, United Kingdom OCS Full time

**Job Reference: /CM/02-08/928/1**

**Job Title: Compliance Administrator**

**Location: Edinburgh**

**Salary: £23500 - £25000**

**Contract: Permanent**

**Hours per week: Monday to Friday - 08:00 to 16:30 - 40 hours per week**

**Business Overview**

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

**Job Overview**

**Benefits**
- Paid Holiday
- Employee Referral Scheme
- Learning and development opportunities
- Supportive working culture and future progression opportunities
- Mobile Phone
- Legal, bicycle, breakdown, and retail discounts
- Eye test and glasses reimbursement
- Cycle 2 work scheme

**Key Responsibilities**:

- Scheduling & planning of both subcontracted works & our own engineers. Report and offer support function to Fixed Wire Testing Manager and Electrical Compliance Manager.
- Ensuring test certificates are submitted daily from field test engineers.
- Ensuring certification is produced within agreed timescales to clients and FM business.
- Raising purchase orders for materials and liaison with test engineers/supervisors.Processing engineer’s timesheets on a weekly / monthly basis.
- Processing of Fixed Wire Testing & Portable Appliance Testing certificates on weekly basis and updating system tracker.
- Scheduling & planning of subcontracted works carried out for both PAT & FWT. This will include all communication between supply chain. Updating progress reports and ensuring all documentation is collated in timely manner. Concept and client trackers kept up to date.
- Scheduling and planning works for our engineers and ensuring diary up to date.
- General administration, support role to Fixed Wire Testing Manager/supervisors and Electrical Compliance Manager

**About You**:

- **_ Applicants must have the right to work in the UK_**:

- Experience in FM / Building Services Industry
- Strong IT skills, Microsoft Office suite, Excel
- Understanding of CAFM systems, ideally Concept Evolution.
- Understanding of contract delivery and commercial implications
- Disclosure clearance required for role
- Diligent, numerate with excellent attention to detail
- Ability to work as part of a team
- Ability to prioritise and organise own work whilst working on a variety of tasks
- Excellent communication and interpersonal skills

**How to apply**

If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500 (T&Cs apply)

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