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Senior Administration Officer: Staff Engagement and
4 months ago
**Details**:
**Reference number**:
- 265800**Salary**:
- £23,637 - £29,046**Job grade**:
- Other- NPS Pay Band 3 National**Contract type**:
- Fixed Term**Length of employment**:
- For a period up to 12 months**Type of role**:
- Administration / Corporate Support**Working pattern**:
- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:
- 1Contents
Location
About the job
**Benefits**:
Things you need to know
Location
- This position is based at NPS 2 Cobden Street Leicester, LE1 2LB, NPS 9 Castle Quay Nottingham, NG7 1FW, NPS Derwent Court Derby, DE1 2FZAbout the job
**Job summary**:
- Please refer to Job Description**Job description**:
We are recruiting a Senior Administrative Officer to provide direct support to the regional Staff Engagement and Communications Officer. Although recruited on the generic Senior Administrative Officer Job Description the tasks will differ, as below:
- Responsibility for maintaining, and promoting the Reward and Recognition scheme (including Long Service Awards), involving the liaison with internal departments to deliver vouchers and/or gifts and providing advice to PDUs and staff on process.
- Act as a single point of contact for regional colleagues to assist with creative projects and developing internal content.
- Support the SECO in creation and administration of regional content and events, including newsletters, presentations, podcasts, videos and social media content.
- Act as a single point of contact for regional engagement and communication queries.
- Act as single point of contact for regional outreach support.
- Maintenance of distribution lists, proactive resource gathering, and upkeep and auditing of information systems in compliance Information Assurance policies.
- Any other duties as detailed by the Staff Engagement and Communications Officer or Head of Corporate Services.
**Person specification**
The job holder should meet the following requirements:
- Experience of (or willingness to learn in role) Adobe Creative Cloud packages, especially Photoshop and InDesign, as well as a willingness to learn and develop skills with other software packages.
- An ability to write and optimise content for a variety of internal and external communications, excellent communications skills, both written and verbal.
- Consistency in terms of voice, branding and messaging, ensuring core corporate values are reflected in their work at all times.
- A capable organiser who is used to meeting competing deadlines.
The job holder will be provided with appropriate induction and training.
**Overview of the job**
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.
The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.
The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.
The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff
**Summary**
The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.
The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.
In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.
The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position
**Responsibilities, Activities & Duties**
The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Tra
