Strategic Executive Assistant

7 months ago

St Albans, United Kingdom Succeed In Property Full time

This is an exciting opportunity for a Strategic Executive Assistant to assist the CEO in running a portfolio of property related businesses spanning:

- Property Development;
- TV Production & Media;
- Events & Conferences and
- Online Training.

You will be super organised with at least 3 years experience of working alongside an entrepreneur (preferably in the property sector).

Ideally you will have some experience of digital marketing & event management.

**Key Responsibilities**

There's always a lot going on in this friendly team and you'll enjoy a full range of activities to include:

- Coordinating our VIP property investors membership programmes;
- Coordinating events such as our monthly investors networking meeting; our VIP programme; private investor tours and property investor workshops;
- Handling enquiries from our event sponsors;
- Coordinating studio shoots and liaising with guests;
- Assist in managing a commercial property portfolio;
- Assist in project management and coordination of property development projects;
- Invoicing and accounts receivable in Xero;
- Client onboarding zoom calls;
- Social media postings across Facebook, Youtube, Instagram LinkedIn & Tik Tok;
- Managing our VA staff;
And not forgetting usual Executive Assistant responsibilities such as:

- Manage and maintain the CEO's schedule, ensuring efficient time management and prioritisation of commitments.
- Coordinate travel arrangements and prepare detailed itineraries.
- Act as the first point of contact for the CEO, handling correspondence and phone calls.
- Prepare and edit communications, presentations, and other documents on behalf of the CEO.
- Facilitate internal and external meetings, including organising agendas, taking
- Expenses management for CEO
- Undertake ad-hoc projects and tasks as directed by the CEO.

You will be required to develop your own administrative procedures to prioritise and manage a busy workload.
- Demonstrable relevant experience as an Executive Assistant in at least one of these key areas; Digital Marketing, Event Management, Membership Management, PA, Property Management);
- Strong interpersonal and communication skills (both verbal and written);
- Highly organised and detail orientated;
- Excellent IT skills and super comfortable with cloud based tools such as Gsuite, Asana, Canva, Kajabi, Xero, Zoom and others;
- Capable of approaching unfamiliar situations with common sense and a "can do" attitude; proactive and initiative taking;
- Proven problem solving and decision-making skills, with the ability to assume responsibility and follow through on tasks;
- Effective at prioritising and handling a heavy workload: not easily intimidated or flustered by multiple, concurrent tasks;
- Able to handle a wide variety of activities and confidential matters with discretion;
- Flexible & Adaptable;
- Property sector experience would be an advantage.

**ONLY APPLY FOR THIS ROLE IF you have relevant previous experience AND if you will live within easy commutable distance of our St Albans office**

**Working hours**:
Mon to Fri 9am-5:30pm (with attendance at of our events outside working hours)

**Office location**:
Our office is based in St.Albans and you will need to easily commute there at least twice a week. At other times, you will need to attend meetings in Central London and West London as well as attendance at our events. Some Working from home is possible. (You will need to have a car)

**Terms**:
£27,000 - £33,000 pa depending on experience. 28 days leave
Generous performance related bonus

**INSTRUCTIONS FOR APPLYING**:
2. Provide your full address including postcode

**Job Types**: Full-time, Contract, Permanent

Reference ID: j1070

**Salary**: £27,000.00-£37,000.00 per year

**Benefits**:

- Company events
- Company pension
- Free parking
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Performance bonus

**Experience**:

- executive assistant: 3 years (required)

Ability to Commute:

- St Albans (required)

Work Location: Hybrid remote in St Albans

Reference ID: j1070

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