Administrative Assistant to The Deputy Master

1 month ago


London, United Kingdom Westminster School Full time

Job Introduction
The role is primarily to work closely with the Deputy Master and assist with their day-to-day role.

The role may be particularly beneficial for someone who is considering a career in education, though this is not essential.

Main Responsibilities
- Ensuring that daily, weekly and termly calendars are up-to-date and accurate, liaising with staff about times, venues, staffing, etc.
- Attend SMT Operations meetings, helping to organise events for the coming week
- Produce the next term’s calendar, liaising with staff and the Deputy Master (basic training in Adobe InDesign will be given)
- Input teaching cover required from the timetable on a daily basis, liaising with the Deputy Master
- Assist the wider Senior Management Team with day-to-day tasks, similar to above, where needed
- Assist in the running and supervision of any school events during normal working hours
- Any other necessary tasks as directed by the Deputy Master

**Other tasks**
- Assist with trips during working hours as and when required.
- Assist with requests of any member of senior staff, including break duties and assisting pupils who need help.

**Hours of work**

40 hours a week (term-time only), with core hours to be worked between 09:00 - 15:00. There is flexibility outside of the core hours, to be agreed with the Deputy Master.

Assistance for occasional evenings and Saturdays may also be required, with notice given significantly in advance.

Please refer to the attached person specification.

**Equal Opportunities**

**Safeguarding and Child Protection**

Westminster Under School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

About The School
**Working at Westminster Under School**

Westminster Under School is a busy, purposeful and vibrant place to be and an excellent workplace. The community is made up of 292 pupils, 43 teaching staff and 50 support staff.

Westminster Under School is a friendly and welcoming place to work. There is a real sense of community here and staff members quickly become part of the rhythm of life, both inside and outside the classroom. Social events are regular and varied, with plenty of opportunity to socialise outside working hours. Support staff as much as teaching staff are encouraged to embrace the School’s day-to-day activities, whether that be attending a concert or a sports fixture.

Westminster Under School is for everyone, regardless of gender, ethnicity, sexual orientation or any other protected characteristic. We hope you are encouraged to apply.

**The School**

Westminster Under School is a great environment for happy and purposeful pupils, and for all the staff who support them. Our aim is to produce well-rounded individuals with a love of learning and an enthusiasm for life, and who relish coming into School each day. All members of staff play an important role in ensuring that day-to-day processes at the School run smoothly, and in turn helping each and every pupil to enjoy and benefit from all that the School has to offer.

The Under School is a day school with approximately 292 pupils aged between 7 and 13. The School was founded in 1943 in the precincts of Westminster School in Little Dean’s Yard, just behind Westminster Abbey. The 17 boys with whom it began rapidly became 60 in number and by 1950 there were 80 boys in the Under School. The boys had to compete for space with the senior school pupils who had returned from evacuation at the end of the war, but in 1951 the Under School acquired its own premises in Eccleston Square. Numbers of pupils continued to rise during the 1960s and 1970s and in 1981 the School moved once again to its present site overlooking the Westminster playing fields in Vincent Square. A stone’s throw from the same Square is the striking Art Deco Sports Hall, which is used by both Westminster Under and Westminster Great School pupils.

To this day, the Under School enjoys a strong and important bond with Westminster Great School. Both schools foster a deep sense of the importance of independent thought and the ethos of a liberal education, giving them a unique shared identity. It is usual for Under School pupils to be offered a place at the Great School, and the vast majority accept their offers, continuing on until they leave the School in Year 13.

Package Description
**Required for**:as soon as possible.

**Location**:Vincent Square - Westminster Under School

**Contract**: full-time (term-time only), permanent

**Salary**: £22,466.96 pro rata (equating to a full-time equivalent of £30,000 per annum)

**Required for**:as soon as possible.

**Location**:Vincent Square - Westminster Under School

**Contract**: full-time, permanent



  • London, United Kingdom Master Blinds Full time

    Master Blinds is family run business with over 40 years’ experience. We manufacture bespoke blinds of the highest specification. We pride ourselves on the quality of our products and our innovation throughout the years. Due to the expansion and modernisation of our business, we are now looking for a Office Administrator to join our committed team. Skills...


  • London, United Kingdom Master Auto Glass Full time

    **Administration Assistant, Park Royal, London** - Full time - Hours: Monday - Friday 08:00 to 17:00 (40 Hours per week) **Responsibilities will include assisting with**: - Monthly payroll submission - Assisting Credit Controller - Assisting Purchasing Department - Data Entry - Keeping information accessible by sorting and filing documents - General...


  • London, United Kingdom Rise Technical Recruitment Limited Full time

    Personal Assistant to the Deputy Heads London £28,000 + Pension + 33 Days' Holiday + Free Lunches Are you a highly-organised & proactive Personal Assistant looking for a dynamic role within a well-established school that takes great care of their staff? My client is looking for someone who is friendly, organised and able to inspire confidence. You will play...


  • London, United Kingdom North Middlesex University Hospital NHS Trust Full time

    The post holder will provide diary management support to members of the deputy executive team. They will be responsible for ensuring that the deputy director calendars are managed effectively ensuring to forward plan to identify any potential clashes bringing these to the attention of the director. The post holder will also support members of the deputy...

  • Payroll Administrator

    1 month ago


    London, United Kingdom The Consultancy Group Full time

    The Consultancy Group are currently partnered with a leading UK real estate group who is looking to add a Payroll administrator to their team based in London. The role will focus on provide administrative assistance to the Payroll Department, under the Supervision of the Deputy Head of Payroll. **Expected salary**: £38,000. **Location**: London (4 days a...

  • Deputy Head of Events

    1 month ago


    London, United Kingdom The Royal Household Full time

    Household / Department- Master of the Household’s Office- Section / Branch- Central office- Location- Buckingham Palace- Contract/recruitment type- Permanent- Salary band- Competitive- Hours of work- 37.5 hours per week, Monday to Friday- About the role**It’s knowing the part you’ve played in delivering extraordinary events** - It's the sheer variety...


  • London, United Kingdom The Godolphin and Latymer School Full time

    **Personal Assistant to the Deputy Heads** **Permanent and full time** **For 1 July 2024** The Godolphin and Latymer School is one of the country’s leading independent day schools for girls, located on a six acre site in Hammersmith, London. The School’s facilities are excellent, making it an exciting place to learn and work. The students at Godolphin...


  • City of London, Greater London, United Kingdom cer Financial Full time

    Deputy Admin Assistant City of London Permanent £40,000 cer Financial are working alongside a bank who are based in the City of London. They are seeking a Deputy Admin assistant to work with them on a permanent basis. In this role you will work effectively and independently with reasonable supervision from the HR & General Administration Manager. –...


  • London, United Kingdom The Old Vic Full time

    **Department/Team**: Technical **Responsible to**:Head of Wardrobe **Contract**: Permanent - Full-Time **Location**: The Old Vic, 103 The Cut, London, SE1 8NB **Hours**: 192 hours over 4-week periods, Monday - Sunday, in accordance with a rota. Hours will include day, evening and overnight work **Salary**:£45,026.07 **Purpose of job** To play a key...


  • London, United Kingdom Rising Stars Daycare Full time

    The Administration Assistant reports to the Manager and is responsible for assisting with preparation of financial statements, maintaining cash controls supervising the payroll and personnel administration, purchasing, maintaining accounts payable and managing office operations. The Administration Assistant must work within the organisational policies and...


  • London, United Kingdom The Priory Full time

    Are you looking for a fast paced, varied role which offers the opportunity for learning and progression? We are recruiting for an enthusiastic Administrator to join our support team at the Wellbeing Centre. The primary function of this role is to complete the site's administrative tasks and all day to day activities associated with it. This includes, but is...


  • London, United Kingdom The Priory Full time

    Are you looking for a fast paced, varied role which offers the opportunity for learning and progression? We are recruiting for an enthusiastic Administrator to join our support team at the Wellbeing Centre. The primary function of this role is to complete the site's administrative tasks and all day to day activities associated with it. This includes, but is...


  • London, United Kingdom MJS Resources Full time

    Job Opportunity: Deputy Nursery Manager at Waterside Nursery Are you a dynamic and experienced childcare professional looking to advance your career? We are currently seeking a dedicated Drputy Manager to support the overall management and operation of our Waterside nursery. As the Deputy Nursery Manager, you will work closely with the Nursery Manager...


  • London, United Kingdom Master Blinds Full time

    We are looking for an **Administration Assistant **to join our office, based at our factory in Colliers Wood, London. You’ll be working as part of a small, friendly team that includes Managers, Manufacturing Staff and Field Surveyors. **You’ll need excellent written and numerical skills. You must have accurate data input skills and a strong eye for...


  • London, United Kingdom AWD Recruitment Limited Full time

    HR Assistant and Deputy Designated Safeguarding Lead with meticulous attention to detail, experience in the use of Word, Excel and HR and Payroll systems, and a commitment to the safeguarding and welfare of students is required for a well-established school trust based in Harrow, North West London. This role is covering the duties of a HR Assistant and...

  • Pa to Deputy Heads

    7 days ago


    London, United Kingdom Huntress Full time

    **PA to Deputy Heads Salary: £26,000 - £28,000** **Based in West Kensington** A well-established privately independent school based in West Kensington is seeking a PA to support 2 Deputy Heads. If you have excellent team assistant/ PA experience, with strong organisational and communication skills as well as the ability to prioritiseworkloads and...

  • Deputy Manager

    1 week ago


    London, United Kingdom Prestige Staffing Full time

    Prestige Staffing is a leading recruitment agency specialising within the Social Care Industry. With over 25 years of experience in the sector, we pride ourselves in setting the standard in care, quality and retainment. Whether this is through a temporary or permanent solution, we are always herCurrently we are working on behalf of our client who has over...


  • London, United Kingdom Department for Business, Energy & Industrial Strategy Full time

    **Details**: **Reference number**: - 273691**Salary**: - £31,120 - £37,260- National: £31,120 - £33,085 London: £34,410 - £37,260**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - BEIS - Net Zero Buildings and Industry - Portfolio & Affordability**Type of role**: - Administration / Corporate Support -...


  • London, United Kingdom Department for Energy Security & Net Zero Full time

    **Details**: **Reference number**: - 338649**Salary**: - £25,310 - £31,825- National: £25,310 - £27,515 London: £28,510 - £31,825- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - DESNZ - Net Zero, Buildings and Industry - NZ Buildings:...


  • London, United Kingdom The Francis Crick Institute Full time

    Location: The Francis Crick Institute, Midland Road, London Short summary  The Deputy Lead – Flow Cytometry Science Technology Platform will work within the FC STP to deliver a world-leading imaging facility for Crick research scientists. The role reports to the FC STP Lead, and together the Lead and Deputy Lead of the MCMI will have shared...