Office Assistant

4 weeks ago


Edinburgh, United Kingdom Alexander Mann Solutions Full time

AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service partner with this multinational professional services firm which provides design, engineering, architecture, planning, and advisory services across every aspect of the built environment.

On behalf of this client, we are looking for an **Office Assistant** for until 26th April 2023 contract based in **Edinburgh.**

Based in North Sub Region a temporary opportunity has arisen for an Office Facilities Coordinator to provide robust support to the Edinburgh office. This is an important office-based support role and will bear a significant impact on external and internal clients within the office environment.

In this role, you will provide a full range of support, including providing an excellent front of house experience for clients and members. You will work collaboratively with other office and team coordinators, continually promoting best practice within Business Services.

In addition, you will make an impact in this **Office Assistant **role by...
- Ensuring that all visitors are aware of the Health & Safety procedures.
- Answering telephones, taking messages, and assisting callers proactively.
- Booking meeting rooms on Condeco and being aware of visitors, clarifying requirements.
- Setting up of meeting rooms and ensuring tidiness before and after use.
- Supporting with client and social events
- Reporting issues to landlord (if relevant) as well as office maintenance and equipment issues.
- Performing general office administrative task.

To achieve in the **Office Assistant** role, you are likely to have...
- Good customer services skills.
- Experience in standard office administrative procedures, including Microsoft packages.
- Excellent attention to detail and an ability to cope with changing deadlines, whilst remaining calm under pressure.
- Experience in dealing with suppliers and contractors.
- An engaging, enthusiastic and confident manner with an interest in supporting the work the company does.
- Expertise with booking/helpdesk systems such as Concur, Condeco, Serraview, Servicenow, would be advantageous.
- Qualifications in First Aid and Fire Marshall training would be desirable.

Please note that due to recent changes in Off Payroll (IR35) legislation, our client only operates with contractors that operate via a PAYE or Umbrella model.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

**Job Types**: Full-time, Temporary contract
Contract length: 3 months

Schedule:

- Monday to Friday
- No weekends

Work Location: One location

Reference ID: ARC01480NR
Expected start date: 04/01/2023


  • HR Assistant

    1 month ago


    Edinburgh, United Kingdom Office Angels Full time

    **_Has HR always been of interest to you but you just don't have the experience?_** **_Or perhaps you're a graduate looking to kickstart your career?_** **_Are you looking for hybrid working?_** **_We have the perfect opportunity for you!_** Our highly credible client which offer a hybrid working pattern (days dependant on the rest of the team's needs)...

  • Property Manager

    2 days ago


    Edinburgh, United Kingdom Office Angels Full time

    Our client is a dynamic and customer-focused property management agency seeking a Property Manager to join their team for a full time, permanent basis in their Bruntsfield office. With a strong emphasis on exceptional customer service, our client takes pride in their outstanding reputation and commitment to providing top-notch rental experiences. ...

  • Office Assistant

    1 month ago


    Edinburgh, United Kingdom Alpha Data Parallel Systems Ltd Full time

    OFFICE ASSISTANT **Salary**: £ competitive **Location**: Edinburgh This is an exciting opportunity within Alpha Data Parallel Systems Ltd. Alpha Data is a leading global supplier of high-performance COTS reconfigurable computer platforms and support software. Alpha Data has established a global customer base and reputation for leading edge design. Due...


  • Edinburgh, United Kingdom Office Space Scotland Ltd Full time

    Receptionist/Operations Assistant - Office Space Scotland Ltd Edinburgh City Centre Office Space Scotland Ltd is a modern family run serviced office business within the heart of Edinburgh. We currently have two fully serviced offices, both of which operate out of stunning Georgian buildings. Our aim is to provide our clients with an outstanding place to...

  • Office Assistant

    1 month ago


    Edinburgh, United Kingdom Bright Purple Resourcing Full time

    A fantastic opportunity has arisen to join an innovative Edinburgh company to assist in the smooth running of their office. The role gives you the opportunity to develop your skills, and even gain further qualifications in administration. What you will bring to the role: - Previous experience working in an Office Assistant role (or similar)- - Comfortable...

  • Office Assistant

    1 month ago


    Edinburgh, United Kingdom Gilson Gray Full time

    The role will have responsibility for running the print-room which includes running large-scale printing, scanning, photocopying tasks to a high standard, to support all departments of the Firm. You will also carry out office duties such as distributing mail internally, collecting outgoing mail, arranging and clearing meetings rooms including assisting with...


  • Edinburgh, United Kingdom Office Angels Full time

    **Business Assistant** **Our Successful Client based in Edinburgh is seeking a Business Assistant, for a permanent position. This is a full time position, and would be a great opportunity if you're looking to join a close knit team, and gain more knowledge and skill withinAdministration.** **Sector**: Food Manufacturing **Salary: £22,000 -...

  • Office Assistant

    4 weeks ago


    Edinburgh, United Kingdom Williams Lea Full time

    Multi Services Assistant - Salary: £23,400- Location: Edinburgh- Contract: 3 month FTC with the possibility to extend- Shifts: 37.5 hours per week, Monday to Friday- Work Model: onsite- Williams Lea seeks a Multi Services Assistant to join our team!- Williams Lea is the leading global provider of skilled business-critical support services to financial,...

  • HR Advisor

    1 month ago


    Edinburgh, United Kingdom Office Angels Full time

    **_Are you an experienced HR Advisor looking for a new challenge?_** **_Are you interested in working for a highly credible company?_** **_Do you want hybrid working?_** **_Then read on _** Our client is looking for a HR Advisor that will offer sound, practical advice and support on people matters within the organisation. You will be working alongside...


  • Edinburgh, United Kingdom Office Angels Full time

    **_Are you looking to kick start your career in an office environment?_** **_Then read on _** Here at Office Angels Edinburgh we have an exciting opportunity for a Trainee Claims Administrator to join our highly credible clients claims department. The hours of work are Monday-Friday, 9am-5pm with a salary of £17,500. To provide a quality service to the...

  • Property Manager

    7 hours ago


    Edinburgh, United Kingdom Office Angels Full time

    Our client is a dynamic and customer-focused property management agency seeking a Property Manager to join their team for a full time, permanent basis in their Bruntsfield office. With a strong emphasis on exceptional customer service, our client takes pride in their outstanding reputation and commitment to providing top-notch rental experiences. Benefits...


  • Edinburgh, United Kingdom Office Angels Full time

    Are you ready for a fast-paced and exciting role in the recruitment industry? Join our client, a leading provider of outsourced commercial, medical, and recruitment services, as a Support Consultant for a 12-month fixed-term contract, covering Maternity Leave.As a crucial member of the team, you'll provide support to consultants, engage with candidates,...

  • Property Manager

    2 days ago


    Edinburgh, United Kingdom Office Angels Full time

    Our client is a dynamic and customer-focused property management agency seeking a Property Manager to join their team for a full time, permanent basis in their Bruntsfield office.With a strong emphasis on exceptional customer service, our client takes pride in their outstanding reputation and commitment to providing top-notch rental experiences.Benefits &...

  • Property Manager

    2 days ago


    Edinburgh, United Kingdom Office Angels Full time

    Our client is a dynamic and customer-focused property management agency seeking a Property Manager to join their team for a full time, permanent basis in their Bruntsfield office. With a strong emphasis on exceptional customer service, our client takes pride in their outstanding reputation and commitment to providing top-notch rental experiences. ...


  • Edinburgh, United Kingdom Office Angels Full time

    Are you looking for a dynamic role where you can make a real impact? We are currently seeking a Recruitment Administrator/Resourcer to cover maternity leave for our client based in Leith. This is an exciting opportunity to join their team and contribute to the success of their business! Salary: Negotiable Hours: Monday-Friday, 9am-5:30pm - hybrid...


  • Edinburgh, United Kingdom Post Office Full time

    SummarySalary: Starting from £12.62 and raising to £14.53 after 12 months (Subject to completion of probation period)Grade: CSCReporting Line: Branch ManagerContract Type: 6 month Fixed Term ContractLocation: Waverley Mall, Waverley Bridge, Edinburgh, E1 1BQ What to expectHere at the Post Office, we’re steeped in tradition, but we’re going places. As...


  • Edinburgh, United Kingdom Queen Margaret University Full time

    **Division: Strategic Planning** **Hours: 35 hours 45 minutes per week (1.0 FTE)** **Type: Open-ended** **Grade 4: £23,700 to £27,181 (with possible progression to £29,605)** **Ref: CVSP010A** We are seeking an Assistant Planning Officer to join our Strategy and Policy Development (StratPol) Team. This new role will support the work of the team -...

  • Office Assistant

    2 weeks ago


    Edinburgh, United Kingdom Project People Full time

    Office Assistant_ Mandarin speaking Our client, a leading telecommunications company is looking for an experienced Administrator to support Directors and HR in its research and development centre based in Edinburgh. Personal assistant to lab director and lab chief scientist and manage their diary, including coordinating and maintaining day to day...


  • Edinburgh, United Kingdom Burness Paull Full time

    **Administration** **Permanent** **Edinburgh** - Are you an organised individual with an aptitude for admin? - We are looking for an Office Admin Assistant to join our Office Admin Support team in Edinburgh. This is a fantastic opportunity to join a leading team in a successful, growing firm. - At the heart of Burness Paull is our independence. - It’s...


  • Edinburgh, United Kingdom City of Edinburgh Council Full time

    Assistant Trees and Woodlands Officer Hours: 36 per week We're looking for Assistant Trees and Woodlands Officers to join our Forestry team within Parks, Greenspace, and Cemeteries service, and ensure that Council-owned trees in parks, gardens, street walkways and woodlands are safely and effectively managed whilst ensuring the amenity value of...