Administrator

3 months ago

Royal Tunbridge Wells, United Kingdom NELFT NHS Foundation Trust Full time

You will possess excellent administrative skills and good working relationships with colleagues. You will be an excellent communicator and have the ability to prioritise your workload ensuring that work is completed in a safe and timely manner. In addition, we are seeking someone who can warmly welcome patients on occasions where reception cover is needed.

**You will**:
**Work as a member of the administration team to**:
ensure all new referrals to the service are managed and created in a timely manner

ensure all systems and processes are effective and followed appropriately

ensure all phone calls are dealt with in a timely and professional manner

demonstrate high standards in all administrative activates relating to a young persons journey through the service

work in collaboration with administrative colleagues across CYPMHS and our partner

You will provide the best service possible, following best practice and national developments.

You will listen and continually improve our services for the benefit of our patients, service users and carers.

You will work to create relationships based on honesty, respect and trust, and meet the highest standards of professionalism and confidentiality.

You will help people achieve the best quality of life possible, giving them the information and support they need.

Starting with NELFT

NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focussing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.

Probationary Period

Please see the attached job description and person specification
for more information about this role and working at North East
London NHS Foundation Trust. We encourage you to refer
criteria listed in the person specification. Any development needs to help you succeed in the role, can be discussed at the interview stage.

**Key Responsibilities**:
Communicate effectively with a range of people, either in person or on the telephone, promptly and in a professional and courteous manner whilst recognising barriers to communication.

Ensure that complex calls from anxious and distressed clients are passed to appropriate person to be responded to effectively and appropriately, or escalated to senior staff member if appropriate

Respond to enquiries, and take appropriate action on behalf of the service, either by telephone, personal contact or correspondence, within agreed time limits.

Manage and maintain an efficient administrative system on behalf of others.

Draft general correspondence on behalf of own service.

Accurately produce reports, correspondence and documents from a variety of sources including material from dictation, audio or manuscripts within agreed timescales (not including medical reports).

Work without supervision and ensure urgent situations are addressed swiftly.

Ensure workload is managed and prioritised appropriately.

Arrange and take minutes or notes at meetings that are intended for internal review only.

Type medical or other reports as required

Input generic data into organisational systems or in-house records. Printing of simple reports - ie training records or basic clinical info

Cover other teams/services, where necessary, which may require working on other sites.

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