Receptionist / Office Administrator

3 weeks ago

Bristol, United Kingdom Healix Full time

We have a vacancy for an Office Assistant in our Bristol office.

**POSITION OVERVIEW**:
Reporting to the EA of the CEO, the responsibilities of the Office Assistant is to provide a professional office service, contribute the smooth running of the Bristol offices and act as a professional first point of contact for staff, clients and visitors.

**PERSON SPECIFICATION**:

- Personable, confident character with excellent customer service skills
- Excellent communication skills at all levels
- Good attention to detail and general administrative skills
- Able to multi task and meet multiple deadlines
- Polite friendly manner with a positive “can do attitude”
- Team player, flexible attitude and ability to adapt with changing priorities of the business
- Diligent worker, taking responsibility for tasks and ensuring completion
- Working knowledge of Microsoft Office, particularly in Outlook, Word and Excel.
- Proven experience as an office assistant, or in another relevant administrative role
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Excellent written and verbal communication skills
- Inventory control
- Flexibility and willingness to work outside office hours as per business requirements.

**About The Role**

**KEY ACTIVITIES/MAIN DUTIES**:

- Welcome and greet clients and visitors.
- Manage the reception diary, overseeing bookings, lunch orders and car park requirements.
- Answering all incoming calls politely and efficiently, advising of alternative contact information where possible.
- Schedule and plan meetings and appointments.
- Manage the facilities and related services to support day-to-day operational needs of the offices. This includes in house services and 3rd party services such as cleaning etc.
- Maintaining stock e.g. groceries, stationary and janitorial supplies.
- Preparing and setting up meeting rooms, as well as delivering lunches
- Tidying Kitchen area.
- Handling Post.
- Monitoring the buildings for health, safety and fire hazards on an on-going basis.
- Fire alarm testing.
- Acting as a knowledgeable Fire Warden (Fire Marshal training would need to be carried out first) and coordinating the necessary refresher training.
- Sort and distribute communications in a timely manner.
- Resolve office-related malfunctions and respond to requests or issues.
- Coordinate with other departments to ensure compliance with established policies
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Designs and implements office policies by establishing standards and procedures.
- Maintaining company security by issuing, checking and collecting work IDs, and/or updating visitor logs.
- Logging and reporting all technical faults and arranging all office equipment fixtures and fittings
- Photocopying and scanning

**Required Criteria**

**Skills Needed**

**About The Company**

We offer UK employee healthcare benefits, and travel, medical and security assistance in every corner of the globe. Our purpose is to help people in difficult situations - whether that’s a cancer diagnosis, a need for medical assistance when they’re far from home, or being caught up in conflict or natural disaster. We talk to them, support them, and make sure they get the help they need. If necessary, we’ll pull them out and bring them home.

We’re co-ordinators and problem-solvers: experts at navigating the global health and security landscape. Our teams of doctors, nurses, travel and medical co-ordinators and security experts make sure that your people will be looked after, whatever happens supported by technology designed help individuals, not slot them into a predetermined solution.

We work with governments, broadcasters, NGOs, international corporations, major insurers and more. No two clients are the same: we adapt our services to their needs.

More importantly, we adapt to the practical and human needs of the individuals we protect. Most of us are on the front line; we keep our back office lean. We don’t use scripts, and we don’t time calls. We never lose sight of the fact that we’re dealing with real people.

**Company Culture**

Instead, we focus on ensuring our highly trained specialists have the space and time they need to be effective. We let them use their initiative to get the job done, because the situations they face often throw up unexpected challenges - and no protocol survives contact with the real world.

Our clients have thousands of employees and customers, at home and abroad, so they need a business big enough to handle any situation. But they chose Healix because they also need an organisation that’s personal enough to care.

Our people are driven to do things in the best way, not the way they have always been done. We work hard, and our efforts are rewarded with great development opportunities and a supportive team spirit.

We want to nurture this friendly and dyna

  • Receptionist & Office Administrator Bristol

    4 days ago

    Bristol, United Kingdom iO Associates Full time

    **Receptionist & Office Administrator | Bristol**: - Location Bristol - Sector: ESUK - Job type: Permanent - Contact: Rebecca Virk - Consultant: Harry Booth Receptionist & Office Administrator The opportunity: We are looking for a Receptionist & Office Administrator to join our team. As a Receptionist & Office Administrator you will be the first point of...

  • Receptionist/administrator

    2 months ago

    Bristol, United Kingdom Pertemps Bristol Commercial Full time

    An International leading professional services firm, have an opening for a permanent full time Receptionist/ Administrator to join their friendly and collaborative firm. The opportunity will provide you with a culture that rewards hard work while respectinglife/work balance. This is a great role for someone who can provide excellent customer service or...

  • Receptionist

    3 weeks ago

    Bristol, United Kingdom Intelligent Office Full time

    Receptionist Salary: £24,500 per annum plus company benefits Location: Bristol, BS1 6NA Contract: Full Time, permanent Shifts: 37.5 hours per week, Monday – Friday, 1 hour unpaid lunch break, rotational shifts between the hours of 8am and 4:30pm, occasional cover may be required around the hours of 8.00-5.30pm. Work model: Fully onsite due to...

  • Receptionist and Administrator

    2 weeks ago

    Bristol, United Kingdom CV Elite Full time

    **The Person**: The successful Receptionist and Client Services Assistant / Business Support Administrator will be a highly motivated, organised and enthusiastic individual with both excellent communication and administrative skills. They will be keen to learn and, as they do so, will have the opportunity to take on additional responsibilities and progress...

  • Office Administrator/receptionist

    2 weeks ago

    Bristol, United Kingdom Phoenix Enhancement Services Full time

    Office Administrator/Receptionist required for a busy car bodyshop and wheel refurbishment business in Brislington, Bristol. A good level of English, both verbal and written is essential as the role will involve dealing with customers on a daily basis. The job will involve data processing, filing, making sure customer records are kept up-to-date and taking...

  • Office Administrator/receptionist

    4 days ago

    Bristol, United Kingdom Phoenix Enhancement Services Full time

    Office Administrator/Receptionist required for a busy car bodyshop and wheel refurbishment business in Brislington, Bristol. A good level of English, both verbal and written is essential as the role will involve dealing with customers on a daily basis. The job will involve data processing, filing, making sure customer records are kept up-to-date and taking...

  • Office Receptionist

    1 week ago

    Bristol, United Kingdom Gi Professional Full time

    GI Group are excited to be working with a fantastic Commercial Vehicle dealer group who operate at a national level. Due to company growth, they are looking for an individual to join them as an Office Receptionist. Our client believes that their colleaguesare their most important asset and are excited to hear from energetic, passionate administrators who are...

  • Administrative Assistant/receptionist

    1 month ago

    Bristol, United Kingdom Mason Recruitment Services Ltd Full time

    **Administration Assistant and Receptionist** **Bristol - East** **Permanent - Part Time** **22.5 hours per week, 5 mornings** **£10,202 per annum** **This is a great opportunity to join a well respected and established Educational Academy Trust in their busy school office, supporting the Reception and Office Administrative functions of the...

  • Administrative Assistant/receptionist

    1 week ago

    Bristol, United Kingdom Mason Recruitment Services Ltd Full time

    **Administration Assistant and Receptionist** **Bristol - East** **Permanent - Part Time** **22.5 hours per week, 5 mornings** **£10,202 per annum** **This is a great opportunity to join a well respected and established Educational Academy Trust in their busy school office, supporting the Reception and Office Administrative functions of the...

  • Receptionist/administrator

    2 months ago

    Bristol, United Kingdom Bill Bennett Engineering Ltd Full time

    **About us** Bill Bennett Engineering Ltd is a small business in Bristol. We are professional, agile and professional. Our work environment includes: - Modern office setting - **Job Summary**: **Responsibilities**: - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen, and...

  • Receptionist/administrator

    2 months ago

    Bristol, United Kingdom Sanderson Recruitment Full time

    **Receptionist / Administrator** Bristol - Clifton, Whiteladies Road (Office Based Role)** **£23,478** **Job Summary** Our Receptionist/Administrator is the first point of contact for our company. You will be the friendly face that greets visitors and the efficient hand that manages administrative tasks. This role is crucial in ensuring the smooth...

  • Receptionist/Administrator

    1 week ago

    Bristol, South West England, United Kingdom Alexander Mae Ltd Full time

    Receptionist / AdministratorPermanent role / Competitive SalaryClevedon / 100% office based The Company:A well-established law firm with a number of offices across Bristol and South Gloucestershire that genuinely values its employees which reflects in their longevity of staff and creates a lovely, friendly atmosphere. This is a superb role that would suit an...

  • Head Office Receptionist

    2 days ago

    Bristol, United Kingdom Bupa Dental Care Full time

    **Head Office Receptionist** **12 month FTC** **Part-time, Weds - Fri, 8am - 5pm** **Hambrook, North Bristol** We're looking for a part-time Receptionist to join our busy head office in Hambrook, Bristol. Key responsibilities include: - To answer all incoming telephone calls and direct to appropriate person or department, via an internal telephone...

  • Receptionist/administrator

    3 days ago

    Bristol, United Kingdom UBT Full time

    **Description** We are currently seeking a **Receptionist/ Administrator **to join a well-established, family-run SME based in **Bristol. Y**ou will be the communicator between the Customer, Scheduler and Field Service Engineers. Being friendly and efficient you will inform all stakeholders of the status of all jobs and making sure the details are captured...

  • Receptionist / Administrator

    1 month ago

    Bristol, United Kingdom Synergie Full time

    Acorn by Synergie is currently supporting a client in the Severn Beach/Bristol area, recruiting for a Receptionist/Administrator position on their behalf. About this role: - Generous hourly rate at £12.50 - Part-time, temporary-to-permanent role - 18.5 hours per week spread over 3 days Further details: In this role, you will be responsible for maintaining...

  • Office Administrator/receptionist

    2 weeks ago

    Bristol, United Kingdom Tuffin Ferraby Taylor Full time

    **Job title: Office Administrator / Receptionist** **Office: Bristol Office** **Job purpose** We have an opportunity for a people facing office administrator to join a growing building consultancy to give support to team members located within our Bristol office. Due to the nature of this opportunity, and the people facing requirements, this is an office...

  • Office Administrator/receptionist

    5 days ago

    Bristol, United Kingdom Tuffin Ferraby Taylor Full time

    **Job title: Office Administrator / Receptionist** **Office: Bristol Office** **Job purpose** We have an opportunity for a people facing office administrator to join a growing building consultancy to give support to team members located within our Bristol office. Due to the nature of this opportunity, and the people facing requirements, this is an office...

  • Receptionist/administration

    5 days ago

    Bristol, United Kingdom HVAC Recruitment LTD Full time

    **Receptionist** **Bristol, BS34** **Monday - Friday** **£26,000 + 25 days holiday + BH** Are you looking for an office-based position in Bristol? we have a brand new opportunity working on a prestigious commercial office spaced based in Bristol! This is a full time & permanent position working within Facilities Maintenance. Here you will be working...

  • Receptionist Administrator

    1 week ago

    Bristol, United Kingdom Thrive SW Full time

    Are you a Receptionist with good administration experience looking for a new role and ideally want to work in the Fishponds area of Bristol. This site is based just off of Fishponds road and i am recruiting for a full time receptionist / administrator to be the first point of contact when people arrive, meet and great and and sign in to the site. This site...

  • Receptionist Administrator

    1 week ago

    Bristol, United Kingdom ThriveSW Limited Full time

    Are you a Receptionist with good administration experience looking for a new role and ideally want to work in the Fishponds area of Bristol.This site is based just off of Fishponds road and i am recruiting for a full time receptionist / administratorto be the first point of contact when people arrive, meet and great and and sign in to the site.This site isa...