Wip Ai Controller

6 months ago

Manchester, United Kingdom Mitie Full time

**Job Overview**:
- The WIP Controller is responsible for overseeing the management of the entire WIP process and driving the key outcomes within the process, i.e. WIP to Accrued Income to Bill or WIP to Bill conversion.
- Ensuring a comprehensive review of all works completed by engineers to identify Reactive, Quoted, and Project works. That appropriate backup has been identified, and contractual requirements are met.
- Being the conduit and working closely with the Operations, Finance, OTC and R2R teams (UK & Genpact) and client.

The WIP & AI Controller is part of the Technical Services finance team. The role is operationally and commercially focused, supporting contract managers, operations and business development teams. The WIP & AI Controller will work closely with the operations team to ensure we maximise revenue from existing business and deliver our services as efficiently as possible, ensuring contract profitability is maximised and working capital management is optimised.

The WIP & AI Controller is pivotal in supporting the OTC element of the business. In working closely with the operational and business development teams and being a part of the day-to-day running of the business. The WIP & AI Controller will play a key role in ensuring TS Finance delivers accurate reporting of the monthly results, ensuring they reflect the current performance of the business and driving initiatives as required. The WIP & AI Controller will also assist in compiling the annual operating plan, the quarterly forecasts and monthly reporting for Reactive, Quoted and Project works, as well as ad hoc financial analysis to support business decisions, business cases and bid development - ensuring we understand how internal and external influences will impact the business and making the best decisions for the Mitie group as a whole.

**Main Duties**
- Ensure the following activities are delivered timely and accurately by the relevant functions/team through close supervision of the end-to-end WIP process:

- Run and update WIP/ SQL Maximo reports weekly with accurate committed costs
- WIP trackers maintained with status updates against jobs
- Ensuring jobs which have been completed have the relevant documents in place required for billing
- Reconciliation of costs and time on each job to ensure prompt closure of jobs in a period
- Collation of comments and analysis on high margin and loss-making jobs
- To understand and comply with policies and procedures
- Attend review meetings relating to working capital and those which are contract specific
- Managing efficient and accurate conversion of WIP to Accrued Inline with Revenue Recognition Policy
- Managing conversion of WIP and AI to bill
- Identify and implement continuous improvements on the OTC process to drive timely cash conversion
- Ensure timely and accurate completion of monthly reports ensuring integrity, and accuracy, and providing clear visibility of the financial health of the business units.
- Being pro-active in identifying and implementing added value opportunities
- Support operations teams with cost management of client contract costs
- Undertake additional duties in line with capabilities as required

**What we are looking for**:

- Good demonstratable interpersonal and communication skills
- Be tenacious, i.e. proactively following up on issues and outcomes driven
- Advanced experience of Microsoft Excel (Pivots & VLOOKUP Essential)
- Educated to A level or equivalent
- Good understanding of day-to-day operations of a Finance department / Order to Cash (OTC) process
- Deadline driven with the ability to manage own time and prioritise workload
- Ability to work within a flexible and virtual team structure dealing with key stakeholders at all levels
- Good attention to detail and data analysis skills
- Good communication skills with the ability to present complex financial information

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