Office & Administration Assistant

2 weeks ago

Cardiff, United Kingdom Ince Full time

There is more to just providing legal advice and strategic guidance. We are here to help our clients seize new opportunities that stimulate growth. We put our hearts and energy into building meaningful, lasting relationships and are passionate about connecting with people.

If you are looking for a challenging and fulfilling career in a supportive, inclusive and high-performance work environment where everyone has the opportunity to realise their potential, Ince & Co. could be the firm for you.

As a firm, we recognise that everyone has a part to play in realising our vision. We aim to have a “One Firm; One Team” mindset in everything we do, where everyone in the firm is treated with respect and equal value. We thrive on the challenges our work brings, but it’s important to us that our people have time to make the most of life outside of work too.

Based Charles Street, Cardiff

Contract Type Permanent

Job Type Full time

Hours 37.5 hours a week

Start Date As soon as possible

**Office & Administration Assistant**:
An exciting opportunity has arisen to join Ince & Co. as an Office & Administration Assistant where you will join a dedicated and impactful team as the front-of-house face of the business in Reception and behind the scenes as a key supporting member of the wider office team.

The Administration team also provide efficient and essential administrative support to the wider Group, working with other teams locally and across the Group to ensure smooth running operations.

**Role Responsibilities**:
Receptionist duties include:

- General receptionist duties; answering the door, meeting and greeting clients
- Setting out refreshments; lunches, teas and coffees for clients and management meetings
- Ad hoc office duties where required

Administration Assistant duties include but are not limited to:

- Processing incoming post and courier items in line with company procedure including scanning items to the relevant person daily
- Process print, photocopy, scanning and finish requests within given deadlines whilst maintaining high-quality output
- Archiving client files
- Finish documents using wiro, laminating, folding and guillotine
- Ensure quality consistency, productivity and delivery levels are met
- Maintain a high standard of direct communication with staff at all times

Office Assistant duties include:

- Ordering stationery, and office equipment as directed
- Liaising with contractors on routine planned maintenance tasks
- Ensuring that the offices are kept clean/tidy and arranging rubbish removal
- Ensuring that security passes are provided for out-of-hours and weekend working contractors and staff
- Assist with event setups & breakdowns
- Assisting with any issues and enquiries that arise on a day-to-day basis
- Maintain a high standard of direct communication with staff at all times
- Any other actions as required by a busy city-centre office

**Person Specification**:

- No direct experience in a legal setting is required as full training available for the technical aspects of the role
- Experience in client-facing or office-based roles is desirable
- Self-motivated and able to work autonomously and pro-actively
- Well-presented, professional and articulate
- Proven ability to multi-task
- Demonstrate the ongoing use of initiative
- Proven ability to prioritise and manage a varied workload
- Strong communication skills, both verbal and written with excellent interpersonal skills
- Ability to communicate professionally and respectfully with all you interact with
- Able to demonstrate experience liaising pro-actively with third parties professionally
- Excellent time management, organisational and administrative skills

**Benefits**:

- Salary is competitive
- 25 days annual leave including the opportunity to buy and sell holiday
- Private Health Insurance
- Life Assurance at 4x Salary
- Income Protection Cover
- Optical Care vouchers and many more benefits and discounts

**We are an equal opportunities employer and ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race.**:
**A note to recruitment agencies: we like to recruit ourselves initially so this role is only open to direct applicants. If we do need any extra help we will reach out to you and utilise our PSL in the first instance.**:

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