Office Administrator

7 months ago

Elland, United Kingdom D Brash and Sons Ltd Full time

We are looking for a hard working part-time administrator who is organised, methodical, and comfortable taking on a variety of tasks on their own initiative. You will be joining a small, friendly team to deliver a high quality admin service to the Elland Branch. Full training will be given - we're looking for you to bring your positive attitude.

**Job Title**:Office Administrator

**Base location**:Weigh House, James St, Elland, West Yorkshire, HX5 0HB

**Hours of work**:24 hours per week (3 days)

**Salary**:£25,000 pro rata (£15K per year)

**Introduction**

D Brash & Sons are one of the UK's leading independent providers of calibration, maintenance, repair, and distribution of weighing equipment. We are UKAS ISO17025 accredited for on-site calibration and ISO9001 accredited for service and repair, offering expert impartial advice and competitive prices.

The company now operates from eight branches across the UK and can offer our specialist services at any location. We take pride in supplying the very best service to our customers.

**Job purpose**

To provide a proactive, efficient, and effective administrative support service for the Elland Branch.

**Main duties and responsibilities**

1. Planning, scheduling, and booking calibration visits and repair callouts for Engineering staff via our Calipro system. This includes issuing quotations and rearranging scheduled maintenance visits to accommodate emergency callouts.

2. Ensuring engineers have the correct information and equipment available to them prior to visits and callouts. This will include maintaining and providing correct documentation for calibration visits and ensuring correct Risk Assessments and Method Statements are issued to the customer.

3. Using Xero accounting system and Calipro calibration systems to maintain accurate records and provide data for Head Office.

4. Processing paperwork produced during engineer site visits to comply with specific accreditations.

5. Placing orders with suppliers accurately and receiving incoming goods.

6. Answering customer enquiries over the phone and representing D Brash and Sons in a professional manner

7. Ensuring all goods orders are shipped to the customer in a timely fashion.

8. Liaising with other branches and Head Office to ensure cross branch transactions run smoothly.

10. Filing and maintaining paper records where appropriate.

11. Additional administrative duties as directed by the Branch Manager.

**Skills and experience**
- NC in Business Administration or equivalent experience.
- At least 1 year experience in an administrative role
- Able to work on your own initiative, demonstrating high standards of professionalism in all activities undertaken, whilst displaying an approachable and enthusiastic attitude.
- Excellent eye for detail and consistency
- Proficient in Microsoft Office including Word, Outlook, Excel
- Strong communication skills, both verbal and written
- Ability to cope with competing demands and effectively organise and prioritise workload

**Job Types**: Part-time, Permanent

**Salary**: £25,000.00 per year

Expected hours: 24 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Sick pay

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Yearly bonus

**Experience**:

- Administrative experience: 1 year (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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