Part Time Admissions Assistant

7 months ago


Cheltenham, United Kingdom Dean Close Foundation Full time

The Role_

We are looking for a competent colleague to join our Admissions team at the Senior School. The post provides an opportunity to join a busy department, providing administrative support and handling all aspects of pupil admissions.
- Duties_
- Answering telephone calls confidently from prospective and current parents, providing standard advice and guidance or passing on to someone senior, if necessary.
- To ensure accurate and timely database entry of enquiries and maintenance of records.
- To arrange School visits as required, liaising with key staff in both the Prep and Senior Schools.
- To collect and acknowledge registration fees and entry deposits, liaising with the Bursary to ensure all such deposits have been received.
- To arrange taster and examination days for prospective pupils, in liaison with House and other key staff.
- To send out follow-up mailings to individual visits, Open Mornings and other events.
- To assist in the administration of entrance and scholarship exams where required.
- To assist with the planning and operations of Open Morning and other Marketing and Admissions-related events and to attend these as required. _(N.B This will include some evening and weekend work with time in lieu.)_
- To ensure that the Bursary is informed of offers made, offers accepted and new joiners.
- Update and send Joining Literature to new joiners annually and for in-year joiners.
- Other miscellaneous tasks of administration of the department.
- Person Specification _
- Good customer care and sales skills: enthusiasm and approachability - able to put visitors at ease, excellent communication and interpersonal skills.
- Superb organisational skills and efficiency, with a meticulous eye for detail.
- Professional telephone manner.
- To be trustworthy and discreet and comfortable working with sensitive and confidential material.
- Strong IT skills, particularly in Excel, but to include Outlook, Database Administration and Word
- To have a flexible approach for busy periods with a ‘can do’ attitude; adaptable and open to new ideas.
- Ability to prioritise tasks quickly and efficiently, with an ability to work methodically; calm under pressure with no loss of accuracy.
- Ability to work to deadlines.

Please see the job description for further details.


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