Directorate Team Adminstrator for Hmr Children's

7 months ago

Rochdale, United Kingdom Northern Care Alliance NHS Group Full time

Job overview

**A vacancy has arisen for a part time (30 hours), Band 3, Directorate Team Administrator for HMR Children's Services in Rochdale.**

The role will involve working within an integrated friendly team providing the co-ordination and implementation of office procedures and will require a high degree of organisational skills and excellent working knowledge of administrative systems. You will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills and will be responsible for managing and prioritising your own workload and will be required to use your own initiative. You will manage and maintain the Manager’s diary and support the Directorate team

Main duties of the job
- To use a variety of software packages such as Microsoft Word, Outlook, PowerPoint, Excel, Access etc to produce correspondence and maintain presentations, records, spreadsheets and databases.
- To devise and maintain office systems.
- To maintain and update websites and internal databases.
- To collate data for performance reporting as required.
- To attend meetings, taking minutes and keeping notes.
- To liaise with staff in other services and with external contacts.
- To sort and distribute incoming post and organise and send outgoing post
- To organise, store and archive paperwork, documents and computer
- based information
- Manage own workload and act independently within occupational guidelines, using own initiative, seeking advice where necessary from the line manager ensuring confidentiality is maintained at all times.
- To book rooms and support both in-house and external training events

Working for our organisation

The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.

As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we’re always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.

In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.

Detailed job description and main responsibilitiesPerson specification

**Qualifications**:
Essential criteria
- Education to GCSE level/GCE ‘O’ Level
- Word processing - Qualified to RSA II/NVQ level 3 or equivalent qualification

Desirable criteria
- ECDL or equivalent qualification

Knowledge, Training and Experience

Essential criteria
- Significant experience of providing clerical services
- Comprehensive knowledge of Microsoft packages
- Experience of using IM&T systems for data entry.
- Experience of successfully working within tight time frames and to deadlines.

Desirable criteria
- Knowledge and understanding of the National Health Service.

Skills and Abilities

Essential criteria
- Advanced keyboard skills.
- Ability to communicate in a clear and concise manner.
- Proven organisational skills and ability to prioritise workload with interruptions and changing priorities.
- Good numerical skills.
- Ability to multi-task and prioritise own workload.
- Good command and understanding of English, punctuation and grammar.

Desirable criteria
- Understanding of the Data Protection Act.
- Knowledge of Information Governance with regard to maintaining confidentiality of person identifiable information

We understand the importance of balancing work and home life. We are committed to supporting flexible working for our people wherever possible and all our colleagues are given the opportunity to discuss potential for flexible working. Speak to us about how we might be able to accommodate a flexible working arrangement.

The Northern Care Alliance NHS Foundation Trust (NCA) serves a diverse population, and each Care Organisation works hard to ensure all services are accessible and fair.

We respect the value of difference. So, our aim is to employ a workforce representative of the communities we serve. Regardless of age, disability, gender, marital status, trans status, pregnancy and maternity, race, sexual orientation, religion or belief, all are welcome.

**Please note that this vacancy may be withdrawn at any time should it be filled via the internal re

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