Office & Ip Assistant
5 months ago
**Vacancy**: Office & IP Assistant
**Department**:Office
**Reports to**: Office Manager
**Seniority**:Entry level
**Term**:Permanent
**Working arrangement**:Full-time
**About EIP**
***
- EIP is award-winning and specialises in high-value and complex patent matters with offices in Europe and the US. Our multidisciplinary team combines patent attorneys, litigators and commercial IP lawyers in three of the world’s main patent markets - Germany, UK and USA, and now also in the Nordics through our recent expansion into Sweden. EIP has an ever-growing client base, from major multinationals through exciting mid-stage IP-rich companies, to highly innovative start-ups, across the world.
The approach to progress is highly meritocratic, with EIP employees at all levels receiving support through a sophisticated training program. Those who join us share in the team's stand-out visibility in the world of patents and get to celebrate our award wins.
Since 2018 EIP has been a five-time winner of European and UK Patent Contentious Firm of the Year by leading IP magazine, Managing IP while The Financial Times lists EIP as a leading European patent law firm, recently awarding EIP the highest possible ranking (gold stars across all six technology areas). Feedback received from clients and peers rates EIP as “unstuffy and its staff are very personable”, with “excellent technical and legal expertise”, and they “combine an exceptional professional ethic with impressive technical diligence”.
Diversity is an intrinsic part of EIP’s business culture. We are proud to support the IP Inclusive initiative and we are a signatory to the IP Inclusive Charter. EIP actively engages in diversity efforts and is committed to developing an attitude of openness for the benefit of all those working in the IP profession.
**About the team**
***
- The Office Manager, Facilities Coordinator and three Office Assistants make up the Office Team. Members are based in London, Bath, Cardiff and Leeds and deal with a variety of responsibilities in order to facilitate the smooth-running of our UK offices.
**About the role**
***
- The purpose of this role is also to serve the office generally, acting as office representative and carrying out office and house-keeping duties to ensure the smooth running of the Bath office. It is important therefore that the job holder is well organised, a good communicator and responsive to requests.
The Office & IP Assistant is responsible for ensuring that the responsibilities listed below are completed in a timely manner, as well ensuring that any ad hoc requests from the Office Manager or other members of EIP are dealt with.
**Responsibilities**
***
- Reception:
- Meeting and greeting visitors
- Offering and serving drinks to visitors
- Preparing rooms by generally tidying, replenishing supplies, and putting glasses out
- Facilities management
- Liaising with cleaners via Comments Book
- Arranging miscellaneous cleaning jobs
- Reporting building faults and office repairs to the Office Manager
- Following up and chasing contractors when necessary
- Changing Pure Water gas canister when required
- Tidying up the reception and communal/kitchen area
- De-scaling items with approved descaler when necessary i.e. kettle/coffee machine
- Refilling Nespresso holder every morning
- Maintenance of Miele coffee machine (descaling, degreasing and pipework cleaning)
- Taking used batteries to recycling point
- Arranging for cardboard etc. to be left out for cleaners
- Shredding confidential documents
- Ordering, checking and replacing supplies:
- Checking kitchen supplies and placing orders
- Carrying out regular stationery inventories using checklist and placing orders
- Ordering, recycling and replacing toners
- Ordering ad hoc items on request
- Monitoring headed paper/compliment slips
- New starters:
- Preparing desks for new joiners, ordering bins, stationery etc.
- Carrying out office inductions for new starters
- Daily tasks:
- Act as main point of contact for deliveries to and from EIP's Bath office
- Taking post to the local Post Office
- Ensuring fire exits are kept clear
- Handling and topping up petty cash
- Act as a member of the ring group
- Scan paperwork
- Monthly tasks:
- Testing emergency lights, updating and keeping records
- Completing monthly review sheets for EIP's cleaning contractors and keeping an accurate record
- Performing water temperature checks
- Performing fire extinguisher checks
- Travel:
- Handle travel enquiries, make travel arrangements and act as main point of contact for EIP's Travel Team
- PNC:
- Broadcast PNC enquires and field to relevant fee earner/s
- Ensure potential leads are created as records on EIP's CRM system
- Run conflict checks for new PNCs and/or existing clients
- Run credit checks on Creditsafe
- Draft and issue engagement letters via DocuSign
- Submit forms to ensure clients are set up on Inprotech
- Ensure EIP's CRM system is updated with PNC/cl
-
Ip Administrator
5 months ago
Bath, United Kingdom Webrecruit Full timeIP Administrator **Salary**: According to qualification and experience We’re looking for someone to provide a professional, approachable and efficient support service to patent attorneys in order to assist in the provision of the best possible professional advisory service to our clients. You will be directly supporting attorneys in serving the needs of...
-
Retail Sales Assistant
5 months ago
Bath, United Kingdom Office Shoes Full timeLove Shoes? Want to work in a fast paced environment? Enjoy engaging with customers? Then Office has the career for you! Our OFFICE store teams are passionate, knowledgeable and energetic and we are always on the look out for new individuals to help us deliver a brilliant shopping experience for our customers. As a Sales Assistant for OFFICE you will act...
-
Office Assistant
5 months ago
Bath, United Kingdom Tate Full timeOffice Assistant - Bath 5 days a week in the office £21000-£22000 A Legal client based in Bath is looking for an office assistant to support their administration team. This is an exciting opportunity as entry level role so we would BE ideal for a school leaver or someone starting out in their career. They are looking for someone with the right attitude...
-
On-site Office Assistant
5 months ago
Bath, United Kingdom INFUSE Full time**OUR HIRING PROCESS**: - We may then invite you to submit a video interview for the review of the hiring manager. This video interview is often followed by a test or short project that allows us to determine whether you will be a good fit for the team. - At this point, we will invite you to interview with our hiring manager and/or the interview team....
-
Housekeeping Assistant
5 months ago
Bath, United Kingdom Kaleidoscope Head Office Full time**Be a Housekeeping Assistant but most importantly be you!** At our hotel we want our people to be themselves and that means you. Join our team and here is what you’ll get for being yourself: - Monthly service payments as well as monthly pay - Flexible working hours - Tell us what suits you during your interview - You'll be fed by our chefs when you're...
-
Office Assistant
5 months ago
Bath, United Kingdom OCL Accountancy Full timeOCL Accountancy is a Bath based practice located south of the city centre. We are a professional, experienced and friendly team of accountants serving clients mainly throughout London and the South. Established in 1988 the business continues its growth of recent years, specialising in supporting SME business clients to manage their corporate and tax affairs,...
-
Executive Assistant to Chief HR Officer
4 weeks ago
Bath, Bath and North East Somerset, United Kingdom Rotork Full timeAbout the RoleThe Executive Assistant to the Chief HR Officer plays a vital role in supporting the CHRO and the HR Leadership Team in their daily operations. This is a dynamic and varied role that requires a high level of organization, attention to detail, and excellent communication skills.Key ResponsibilitiesProvide administrative support to the CHRO and...
-
Executive Assistant to Chief HR Officer
4 weeks ago
Bath, Bath and North East Somerset, United Kingdom Rotork Full timeAbout the RoleThe Executive Assistant to the Chief HR Officer plays a vital role in supporting the CHRO and the HR Leadership Team in their daily operations. This is a dynamic and varied role that requires a high level of organization, attention to detail, and excellent communication skills.Key ResponsibilitiesProvide administrative support to the CHRO and...
-
Security Officer
5 months ago
Bath, United Kingdom Staff-Point Recruitment Full timeWe are looking for an experienced security officer to work with an office building in Bath. - You will be working on the first floor of an office complex and dealing with people coming into the office. - We ask that security officers are warm and welcoming and provide a high visibility presence whilst on site. - Uniform and specific site training will be...
-
Executive Assistant to the Chief HR Officer
3 weeks ago
Bath, Bath and North East Somerset, United Kingdom Rotork Full timeThe Executive Assistant to the Chief HR Officer plays a vital role in supporting the CHRO and the HR Leadership Team through various tasks and projects. This position requires excellent organisational skills, a strong background in Microsoft Office Suite, and the ability to deliver multiple projects.Rotork, a market-leading global flow control and...
-
Executive Assistant to Chief HR Officer
3 weeks ago
Bath, United Kingdom Rotork Full timeJob DescriptionWe have a really exciting opportunity for someone looking for a new challenge within a Global organisation.The Executive Assistant to the Chief HR Officer (CHRO) has a busy and varied role supporting both the CHRO and the HR Leadership Team (HRLT) through a variety of tasks and projects that help ensure a smooth running of the Global HR...
-
Patent Paralegal
4 weeks ago
Bath, United Kingdom Sacco Mann Full timeFriendly firm with an excellent reputation in the market are eager to recruit a Patent Paralegal into their Bath hub. This welcoming practice pride themselves on their friendly, inclusive, and supportive environment and would be keen to speak with candidates who have previous experience in a Patent team or department. Sacco Mann have recently placed with...
-
Office Administrator
5 months ago
Bath, United Kingdom GreenSmart Property Services Ltd Full time**About us** At GreenSmart property services we pride ourselves on the high standard of our work and the excellent customer service we aim to provide. We have a vast knowledge of all things plumbing and heating and are always more than happy to help you as much as we can along the way. We are very particular about who we employ and only seek the very best...
-
Office Administrator
3 weeks ago
Bath, Bath and North East Somerset, United Kingdom Pertemps TM Full timeJob Title: Office AdministratorAre you a highly organized and motivated individual with experience in office administration looking for a challenging and rewarding role in a dynamic work environment?Job Summary:We are seeking a skilled and proactive Office Administrator to join our team in Bath. As an Office Administrator, you will be responsible for...
-
Office Coordinator
3 weeks ago
Bath, Bath and North East Somerset, United Kingdom Manucomm Recruitment Ltd Full timeProject Office AdministratorSalary up to GBP28k DOECommutable from Glastonbury, Burnham on Sea, Weston Super Mare, Highbridge, Cheddar, Wells, MarkManucomm Recruitment Ltd is seeking a highly organized and detail-oriented Project Office Administrator to join their team. The successful candidate will provide administrative support to the Projects Team,...
-
Office Administrator
2 months ago
Bath, United Kingdom Pertemps TM Full timeOffice Administrator Are you and organised and diligent individual with office administration experience looking for a flexible and interesting workplace in a central Bath location? The business is a highly respected civil and structural engineering consultancy with a long-standing history in the area. The office Administrator role requires good...
-
Office Administrator
2 months ago
Bath, Bath and North East Somerset, United Kingdom Pertemps TM Full timeJob Title: Office AdministratorWe are seeking a highly organized and diligent individual to join our team as an Office Administrator. As a key member of our administrative team, you will be responsible for providing exceptional support to our office operations.Key Responsibilities:Provide administrative support to the office manager and other team...
-
Office Administrator
2 months ago
Bath, Bath and North East Somerset, United Kingdom Pertemps TM Full timeJob Title: Office AdministratorWe are seeking a highly organized and diligent individual to join our team as an Office Administrator. As a key member of our administrative team, you will be responsible for providing exceptional support to our office operations.Key Responsibilities:Provide administrative support to the office manager and other team...
-
Office Administrator
2 months ago
Bath, Bath and North East Somerset, United Kingdom Pertemps TM Full timeJob Title: Office AdministratorWe are seeking a highly organized and diligent individual to join our team as an Office Administrator. As a key member of our administrative team, you will be responsible for providing exceptional support to our office operations.Key Responsibilities:Provide administrative support to the office manager and other team...
-
Office Administrator
2 months ago
Bath, Bath and North East Somerset, United Kingdom Pertemps TM Full timeJob Title: Office AdministratorWe are seeking a highly organized and diligent individual to join our team as an Office Administrator. As a key member of our administrative team, you will be responsible for providing exceptional support to our office operations.Key Responsibilities:Provide administrative support to the office manager and other team...