Crewing Coordinator

3 weeks ago

Aberdeen, United Kingdom Subsea 7 Full time

**Organisation**

**Position**

Crewing Coordinator

**Vacancy ref**

81310

**Based in**

Aberdeen - Westhill

**Business area**

Subsea & Conventional

**Contract type**

Staff

**Closing date**

24/01/2023

Vacancy information

**Subsea7 **are looking for a Crewing Coordinator to be based in our Westhill, Aberdeenshire office on a permanent basis.

The Crewing Coordinator will provide the day to day service delivery of planning and execution of all personnel logistics operations relating to their assigned vessels, encompassing all aspects of the mobilisation and demobilisation for personnel being sent offshore. The position works in conjunction with planners, vessel, operations and other project resource managers to ensure that the group's offshore personnel needs are carried out in an effective and timely manner.

**What will your responsibilities involve?**
- Manning assigned vessels with qualified, certificated and medically fit offshore workers in accordance with National, International and Company specific requirements. Special attention to be provided to the extensive certification requirements for Divers and Marine personnel.
- To ensure that offshore personnel are provided for vessels/projects in a timely manner by closely liaising with the external travel company, selecting the best option of travel and are in possession of the correct documentation, visas, work permits etc. Assist with visa process as required.
- To ensure that personnel being mobilised or demobilised are supplied with valid travel information in good time prior to travelling.
- Liaise with onshore and offshore vessel management to plan and agree personnel movements and crew changes and engage them where changes of core crew personnel are planned to their specific worksite.
- Maintain reliable scheduling and mobilisation/demobilisation information for personnel in the MAPS personnel planning system ensuring it reflects actual deployment information to allow accurate cost recharge, tax calculations and payroll.
- Liaise with appropriate discipline Crewing Planner and Recruitment on the sourcing of personnel.
- Raise call offs, hire forms and certification check forms for personnel as required.
- Act as the primary point of contact for operational issues for the management and personnel associated with the assigned vessel(s), efficiently responding to queries from offshore staff in a timely manner.
- Liaise with shipping agents and/or Subsea 7 country management to arrange personnel transfers and other in country services, completing schedule as appropriate.
- Ensure Kick off Documents and Vessel Activity Briefs are kept updated.
- Maintain Vessel POB to ensure it is kept updated.

**What are we looking for?**
- Understanding of the Offshore Oil and gas Industry including the processes required to mobilise and travel personnel to international offshore worksites (ticketing, visa, work permit, inoculations etc).
- Working knowledge of the competencies/training required for offshore roles.
- Adaptable and pro - active with a structured and methodical approach to tasks, with ability to manage workflows and deliver under pressure.
- Excellent planning, co-ordination and organisational skills.
- Well developed communication and interpersonal skills, with the ability to deal with personnel at all levels.
- Strong administrative background and experience.
- Prior experience in a similar functional discipline or role will be of advantage.

**What’s in it for you?**
- **Career Development** - As well as being able to offer a wide variety of projects to work on we have a dedicated personal development scheme and are committed to developing our people to allow them to progress their career through the organisation
- **A Sustainable Future** - As the energy sector continues to evolve, Subsea7 are playing a proactive role in developing emerging energy markets. These markets include: decarbonising offshore oil and gas, floating wind, carbon capture and storage, hydrogen and decarbonising our own operations
- **Flexible working** - We offer a flexible working environment with hybrid working options available
- **Benefits - **We pride ourselves in offering you and your loved ones a wide range of world-class core and flexible benefits, which focus on supporting you and your family’s financial, emotional and physical wellbeing

Our vision is to **make possible** the global delivery of offshore energy for today and tomorrow.

Subsea7’s offshore operations span five decades, successfully completing over 1000 projects. Working in all water depths across all energy hubs, our engineering expertise, alliances and specialist technologies enable us to engage early so that our multi-disciplinary teams can design and deliver the solutions that our clients want.

**_ Our values_**_ are what guide_ us**_ _**_every day: safety, integrity, performance, collaboration, sustainability and innovation._

We have a strong track record of safe and reliable deliv

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