Admin Assistant

4 weeks ago

Swindon, United Kingdom Carfax Health Enterprise CIC Full time

Sparcells Surgery runs two GP practices in Swindon. Sparcells Surgery in the West of Swindon and Great Western Surgery in Central Swindon. We have a part-time vacancy in our Admin Team for 25 hours per week, to cover at both surgery sites. The duties are diverse and include supporting the clinicians, reception duties, preparing prescription and generating documents for outside agencies.

The practice is open Monday to Friday from 8am to 6.30 pm and the Admin Team work shifts that are rostered in advance.

**JOB** **DESCRIPTION**

**Job Title**: Admin Assistant

**Grade**: Band 2

**Accountable to**:Operations Manager

**MAIN ROLE AND PURPOSE OF THE POST**

This role is within the Clinical Admin Team, who support all aspects of patient care across the company. The Admin Assistant is a developmental role. They will be expected to develop the skills necessary to work in all aspects of the admin team.
- Provide admin support to all clinical areas of the company.
- Be a first point of contact for patients.
- Assist patients to access the services that they need.

**SPECIFIC RESPONSIBILITIES**

The responsibilities described below are those of the clinical admin team.

**Access**
- Answer the telephone as a priority and respond to the caller in an appropriate manner.
- Man the reception desk. Book appointment, signpost to other services and support patients care.

Data Flow

Clinical Support
- Action tasks from the clinical team.
- Administer the recall system for patients with long term conditions.
- Monitor the uptake of all screening programmes and manage additional recalls as required.
- Update the Open Exeter system.
- Monitor the childhood immunisation status of all children and liaise with the Child Health Department as necessary.
- Maintain waiting lists of patients for specialist clinics and ensure that they are given appropriate appointments.

Outgoing Information
- Ensure that referrals are processed in accordance with national timelines and liaise with the referral management centre as necessary.
- Audio type patient referrals and submit them through the E-Referral system.
- Deal with any referral queries from clinicians and patients.
- Assist patients where necessary to make outpatient appointments.
- Action requests for medical reports including liaising with patients to confirm consent is obtained and finance to confirm payment is received.
- Action Subject Access Requests in line with GDPR legislation.

Patient records
- Action the transfer of patient records, electronically and in hardcopy.
- Summarise hardcopy records to ensure the electronic record is complete.
- Ensure that SystmOne is reconciled to PCSE through GP Links.
- Return hardcopy records to PCSE for patients who are no longer registered.

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: £14,922.00 per year

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

Work Location: In person

Application deadline: 25/07/2023

  • Admin Assistant

    1 month ago

    Swindon, United Kingdom The Whalebridge Practice Full time

    We are a GP Practice in Swindon, looking to recruit an enthusiastic and motivated Admin Assistant. With a growing practice population, we are keen to continue to develop our admin team across our 3 surgery sites within Swindon. The duties are diverse and include reception duties, preparing prescriptions and generating referrals. We are open Monday to Friday...

  • Admin Assistant

    4 weeks ago

    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    Hours: 22.5 per week **Salary**: £20,270 - £21,318 per annum pro rata We have an exciting opportunity for an experienced Admin Assistant to join our Team. You will work as part of a team providing a full administrative support service and some audio typing to the ENT department, facilitating the smooth running of the department by supporting the other...

  • Marketing Admin Assistant

    4 weeks ago

    Swindon, United Kingdom ZPos Ltd Full time

    **Contract**:Full time, permanent. **Hours**: 37.5hrs. Monday to Friday, 9:30am - 6:00pm. **Lunch**: 1 hour. **Work Location**: 3 Stanton Court, South Marston Industrial Estate, Stirling Road, Swindon, Wiltshire, SN3 4YH. We are looking for a Marketing Admin Assistant to support the daily operations of our Marketing department at ZPos. Your role will be...

  • Admin Manager

    4 weeks ago

    Swindon, United Kingdom Westrop Medical Practice Full time

    **Reports to: Operations Manager** **Hours: Full time** **Pay Rate: £28k per Annum (Pro Rata)** An exciting opportunity has arisen at Westrop Medical Practice for an Admin Manager. We are looking for a dynamic and enthusiastic individual with excellent organisational skills and the ability to lead and encourage, make decisions/use initiative to support...

  • Administrative Assistant

    1 month ago

    Swindon, United Kingdom Carfax Health Enterprise CIC Full time

    Great Western Surgery is a GP practice in the centre of Swindon and we have a part time vacancy in our Admin Team. The duties are diverse and include supporting the clinicians, reception duties, preparing prescription and generating documents for outside agencies. **JOB** **DESCRIPTION** **Job Title**: Admin Assistant **Grade**: Band 2 **Accountable...

  • Leadership Support Officer

    4 weeks ago

    Swindon, United Kingdom Essential Employment Full time

    **Leadership Support Officer / Admin needed in Swindon, £13.47ph **PAYE - Reference: RQ853267** **Schedule Management**: - Maintains Director/Executive personal and work diaries where required - Organises meetings, presentations/speaking engagements, venue/room bookings, catering and the preparation of relevant material in advance of meetings - Ensures...

  • Accounts Assistant

    4 weeks ago

    Swindon, United Kingdom Storm Recruitment Ltd Full time

    **Job Title: Accounts Assistant** **Location: Swindon** **Salary: £12.00 per hour plus bonus and incentives** **Industry Construction** **Term: Permanent** **Days / Hours: Flexible - 20 hours per week** **Accounts Assistant Main Duties**: - Assist with all areas across accounts and finance - Payroll - Invoicing - Credit Control - General admin...

  • Finance Assistant

    7 days ago

    Swindon, United Kingdom Thrive Group Full time

    Thrive Group are delighted to be working with our company based in Swindon who are actively looking to recruit a Finance Assistant to join the team on a temporary basis. Working in a friendly and busy Finance time you will assist with the following duties: Cash Flow projection support - Vendor payout analysis. Shop cash allocation & application...

  • Finance Assistant

    1 week ago

    Swindon, United Kingdom Thrive Group Full time

    Thrive Group are delighted to be working with our company based in Swindon who are actively looking to recruit a Finance Assistant to join the team on a temporary basis. What you will be doing: Working in a friendly and busy Finance time you will assist with the following duties: Cash Flow projection support - Vendor payout analysis. Shop cash allocation...

  • Sustainable Transport Assistant

    6 days ago

    Swindon, United Kingdom Colbern Limited Full time

    965618-7605-23162 23.6 Sustainable Transport Assistant Swindon Contract £11.65 per hour PAYE Our client is looking for an experienced Sustainable Transport Assistant. This role will assist the transport planning team in the promotion and delivery of Active Travel schemes and business travel plans. They will advise, converse and encourage people to take...

  • Residential Conveyancing Legal Assistant

    3 days ago

    Swindon, United Kingdom Ashville Knight Full time

    Our client is seeking an experienced Legal Secretary or Assistant to join their Residential Conveyancing department. This role is full time and will be based out of their Swindon office.You will be providing assistance to the Fee Earners on a mixed caseload of property files including freehold and leasehold sales and purchases, shared equity/shared...

  • Finance Assistant

    1 week ago

    Swindon, United Kingdom Thrive Group Full time

    Thrive Group are delighted to be working with our company based in Swindon who are actively looking to recruit a Finance Assistant to join the team on a temporary basis.What you will be doing:Working in a friendly and busy Finance time you will assist with the following duties:Cash Flow projection support - Vendor payout analysis.Shop cash allocation &...

  • Residential Conveyancing Legal Assistant

    2 days ago

    Swindon, United Kingdom Ashville Knight Full time

    Our client is seeking an experienced Legal Secretary or Assistant to join their Residential Conveyancing department. This role is full time and will be based out of their Swindon office. You will be providing assistance to the Fee Earners on a mixed caseload of property files including freehold and leasehold sales and purchases, shared equity/shared...

  • Residential Conveyancing Legal Assistant

    2 days ago

    Swindon, United Kingdom Ashville Knight Full time

    Our client is seeking an experienced Legal Secretary or Assistant to join their Residential Conveyancing department. This role is full time and will be based out of their Swindon office. You will be providing assistance to the Fee Earners on a mixed caseload of property files including freehold and leasehold sales and purchases, shared equity/shared...

  • Residential Conveyancing Legal Assistant

    2 days ago

    Swindon, United Kingdom Ashville Knight Full time

    Our client is seeking an experienced Legal Secretary or Assistant to join their Residential Conveyancing department. This role is full time and will be based out of their Swindon office.You will be providing assistance to the Fee Earners on a mixed caseload of property files including freehold and leasehold sales and purchases, shared equity/shared...

  • Residential Conveyancing Legal Assistant

    2 days ago

    Swindon, United Kingdom Ashville Knight Full time

    Our client is seeking an experienced Legal Secretary or Assistant to join their Residential Conveyancing department. This role is full time and will be based out of their Swindon office. You will be providing assistance to the Fee Earners on a mixed caseload of property files including freehold and leasehold sales and purchases, shared equity/shared...

  • Sales and Warehouse Assistant

    1 month ago

    Swindon, United Kingdom Forest Upcycling Project Full time

    Furniture Sales Assistant **Duties**: - Provide excellent customer service and assist customers with their inquiries and purchases - Maintain a clean and organized sales floor, ensuring products are properly displayed - Sort through donations, clean and price them for display in the warehouse. Move furniture donations to maintain a tidy shop...

  • Finance Assistant

    7 days ago

    Swindon, United Kingdom Thrive Group Full time

    Thrive Group are delighted to be working with our company based in Swindon who are actively looking to recruit a Finance Assistant to join the team on a temporary basis. What you will be doing: Working in a friendly and busy Finance time you will assist with the following duties: Cash Flow projection support - Vendor payout analysis. Shop cash allocation...

  • HR Assistant/Admin/Recruitment

    2 weeks ago

    Swindon, United Kingdom Reed Full time

    Location: Central Swindon (Hybrid working) 67 per hour Job Type: Contract (Immediate start until September 2024, with potential for extension) Hours: 37 hours per week, flexible This role offers an immediate start and is contracted until September 2024, with the possibility of an extension. The successful candidate will be involved in a variety of...

  • Residential Conveyancing Legal Assistant

    2 days ago

    Swindon, United Kingdom Ashville Knight Full time

    Our client is seeking an experienced Legal Secretary or Assistant to join their Residential Conveyancing department. This role is full time and will be based out of their Swindon office.The following information provides an overview of the skills, qualities, and qualifications needed for this role.You will be providing assistance to the Fee Earners on a...