Leadership Support Officer

2 months ago


Swindon, United Kingdom Essential Employment Full time

**Leadership Support Officer / Admin needed in Swindon, £13.47ph **PAYE - Reference: RQ853267**

**Schedule Management**:

- Maintains Director/Executive personal and work diaries where required
- Organises meetings, presentations/speaking engagements, venue/room bookings, catering and the preparation of relevant material in advance of meetings
- Ensures that time is effectively planned, no scheduling conflicts and that their Executive/Director is effectively prepared and issued with any relevant documentation and a daily timetable in advance of each working week

**Information Preparation**:

- Prepares and formats information for internal and external distribution. This may include writing letters, creating presentations, transcribing dictation, editing, proofreading and internet research
- Organises travel arrangements, and the preparation of travel itineraries
- Prepare all Agenda’s, actions and meeting notes
- Assist with the follow up actions from meeting outcomes.
- Draft, prepare and distribute documents and correspondence related to meetings, phone calls and teleconferences.

**Records Management**:

- Manages paper and electronic filing systems
- Ensures that any administration processes are compliant with Company, legal or regulatory requirements and scalable, utilising automation where possible
- Organises e mail systems, responds to e mail using agreed processes
- Folder management - Using SharePoint to keep all folders in a suitable order for easy access to meeting and other information

**General Administration Support**:

- Screens calls, ensuring that their executive/Director are able to focus on their key priorities, dealing with issues as appropriate
- Coordinate visitors on behalf of Director/Executives
- Undertaking any other admin duties as requested

**This is a full time role on a temporary contract basis.**

**Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.


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