Executive Personal Assistant

2 weeks ago


London, United Kingdom Framestore Full time

The Executive Personal Assistant (Executive PA) is responsible for supporting the London Chief Executive with the running of Framestore's Film division. The Executive PA is a key support role in aiding senior management to work as effectively and efficiently as possible in an extremely busy global environment.

The Executive PA will work closely with the Chief Executive to ensure that they are prepared for meetings, that their schedule is kept running on time and will discreetly deal with confidential and sensitive information in an appropriate manner.

**Responsibilities**:

- Diary management for the Chief Executive.
- Facilitate the smooth running of all local and global meetings, ensuring meetings happen smoothly with all diaries coordinated across the network and meeting rooms booked in all locations.
- Build relationships with other support staff in the Framestore global offices.
- Assisting the Head of Production with certain administrative duties from time to time.
- Arranging travel.
- Organising meetings, setting up conferences, and video calls.
- Booking resources.
- Booking staff appraisals, and gathering feedback.
- Organising and filing confidential documents.
- Occasional work on presentations.
- Updating spreadsheets, databases and other administrative duties.
- Answering phone calls and taking messages from clients.
- Liaising with the HR, finance, systems, desktop and VFX departments.
- Organising client screening and events.
- Fluent in both English and French.
- Advanced Microsoft Office skills.
- Excellent communication skills.
- The ability to work well under pressure.
- Reliable and responsible attitude.
- Strong organisational skills.
- Able to work under own initiative.
- Discretion.



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