Executive Personal Assistant

3 weeks ago

London Area, United Kingdom HPRtalent Full time

Personal Assistant to Chief Human Resources Officer

Location: Hybrid (3 days a week London 2 days from home)

Salary: £40-55,000 + benefits


The Executive Assistant to the Chief Human Resources Officer (CHRO) is a critical role to support both the CHRO and the HR Team of this global retail organisation. This role focuses on managing schedules, coordinating projects, providing technical and administrative support, and performing various administrative duties and responsibilities in support of the CHRO. The ideal candidate has prior experience working in a C-Suite office, demonstrates the highest level of confidentiality, and has a high service mindset. The person will thrive in a fast-paced, entrepreneurial environment.


The role:

Manage and organise (CHRO’s) complex and demanding calendar.

Assists the CHRO to ensure the are organised and has necessary availability for colleagues across the organisation while fielding internal and external scheduling requests and providing recommendations aligned with executives’ and teams’ priorities.

Manging a complex travel agenda across multiple time zones

Collaborate with internal stakeholders, other assistants, and leaders cross-functionally, helping to coordinate meetings, agendas, related logistics, and changing plans.

Keep the (CHRO) well informed of activities across and help facilitate his/her decision-making.

Handle highly confidential and/or sensitive departmental matters with discretion and tact.

Taking responsibility for coordinating projects and ensuring all members of project teams are update and deadlines allocated to ensure project run to schedule with key stages being delivered.

Proactively develop effective and collaborative relationships with key internal partners, build strong relationships, and be seen as a general go-to person for questions related to ways of working.

Managing invoicing for the team from external vendors and partners

Assist (CHRO) with team recognition and engagement to help boost appreciation and team morale.

Plan and coordinate team all-hands meetings, internal events, off-sites, and all related logistical and budget requirements.

Compile receipts to submit timely and accurate expense reports.

Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.

Coordinates and schedules and attends senior leadership meetings. Prepares agendas with clear outcomes. Records and distributes minutes or other notes when necessary. Supports the development of key presentation materials including items such as decks, handouts etc. with a dedication to quality and attention to detail as an extension of the team you support.

Proactive in approach suggesting work that needs to be achieved

Provide poised and resourceful administrative assistance to the CHRO and the Senior Leadership Team with a demonstrated ability to accomplish goals and meet deadlines in a fast-paced and complex work environment.

Create, establish, implement, and oversee processes that enhance efficiency and effectiveness for the CHRO and the HR Sr. Leadership Team.

Demonstrate strong communication skills as a leader in your role and a contributor in a team-driven environment.

Excellent self-management skills: organisation, time-management, self-motivation, self-directing, stress management, reliability and accountability.

Possess a level of detail and accuracy, drive for results, and anticipate business needs before requested.

Establish great working relationships with key stakeholders including the executive committee and their assistants.

Create a high level of trust and confidence acting with the utmost professionalism and discretion over the phone, through written communication and in person to accomplish requests and achieve goals.

Plan and coordinate meetings, Town Halls, and special events.

Demonstrate a strong interest in the business and specific goals.


The person:

Degree educated or equivalent

Progressive experience supporting C-level executives ideally within an HR or people function

Must have worked within a fast paced, large and complex organisation

The ability to manage complex situations and make well-thought-out decisions. Always represent the CHRO and the HR team in a high service, professional, compassionate manner

Demonstrated ability to embrace differences and partner with others inclusively. Curious, resourceful and with an entrepreneurial spirit

Flexibility to assist in different types of roles and responsibilities as they come up.

Excellent proficiency with Microsoft Office Suite products, including Word, PowerPoint and Excel

Highly organised with the ability to reprioritise at a moment’s notice.

Strong attention to detail and accuracy with an emphasis on quality sophistication and maturity to deal directly with internal and external clients. Demonstrated ability to protect and manage confidential information appropriately.

Outstanding written and verbal communication skills

Initiative-taker with the ability to work independently.

Ability to work a hybrid schedule onsite at our Clients London office three days a week,

Workday or HR SuccessFactors system experience

Strong leadership skills: agility, critical thinking, problem solving, teamwork, and collaboration.

Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook) required.

Must be a progressive learner, organised, detail oriented, and professional.

Ability to multi-task with shifting priorities in a fast-paced and complex environment.

Must be flexible, resourceful, and demonstrate excellent time management skills.

Experience working for a publicly held company preferred.


To apply please email your CV to

  • Executive Assistant

    1 month ago

    London, United Kingdom Personal Staffing Full time

    **Role & Responsibilities** We are looking for an experienced Executive Assistant to fill a fast-paced, hands-on EA position in London. You will be providing the CEO with business support in a full-time capacity. Duties will include diary management, booking travel, arranging itineraries, updating any paperwork and organising events/dinners, among other...

  • Executive Personal Assistant

    4 weeks ago

    London Area, United Kingdom HPRtalent Full time

    Personal Assistant to Chief Human Resources OfficerLocation: Hybrid (3 days a week London 2 days from home)Salary: £40-55,000 + benefitsThe Executive Assistant to the Chief Human Resources Officer (CHRO) is a critical role to support both the CHRO and the HR Team of this global retail organisation. This role focuses on managing schedules, coordinating...

  • Personal Assistant

    3 weeks ago

    London Area, United Kingdom Stephenson Executive Search Full time

    Personal Assistant & Bookkeeper (Part-time role - 2/3 days per week) This is an office-based position in a private home in Central London, working with family members to manage the household, budgets, payroll, filing and bank payments. The ideal candidate will have 6+ years of experience in a similar role, with a background in both Administrative and...

  • Personal Assistant

    3 weeks ago

    London Area, United Kingdom Stephenson Executive Search Full time

    Personal Assistant & Bookkeeper (Part-time role - 2/3 days per week)This is an office-based position in a private home in Central London, working with family members to manage the household, budgets, payroll, filing and bank payments. The ideal candidate will have 6+ years of experience in a similar role, with a background in both Administrative and...

  • Personal Assistant

    3 weeks ago

    London Area, United Kingdom Stephenson Executive Search Full time

    Personal Assistant & Bookkeeper (Part-time role - 2/3 days per week)This is an office-based position in a private home in Central London, working with family members to manage the household, budgets, payroll, filing and bank payments. The ideal candidate will have 6+ years of experience in a similar role, with a background in both Administrative and...

  • Personal Assistant

    7 days ago

    London Area, United Kingdom Crone Corkill Full time

    Position: Personal Executive AssistantSalary: £33k - £36k per annum (pro rata) [Equivalent to £55k - £60k full-time]Employment Type: Part-time, Permanent (24 hours per week over 3 days)Location: London, Hybrid (1 day office-based, 2 days home-based)About the Role:Seeking an exceptional Personal Executive Assistant for a unique opportunity supporting a...

  • Personal Assistant

    7 days ago

    London Area, United Kingdom Crone Corkill Full time

    Position: Personal Executive AssistantSalary: £33k - £36k per annum (pro rata) [Equivalent to £55k - £60k full-time]Employment Type: Part-time, Permanent (24 hours per week over 3 days)Location: London, Hybrid (1 day office-based, 2 days home-based)About the Role:Seeking an exceptional Personal Executive Assistant for a unique opportunity supporting a...

  • Personal Assistant

    7 days ago

    London Area, United Kingdom Crone Corkill Full time

    Position: Personal Executive Assistant Salary: £33k - £36k per annum (pro rata) (Equivalent to £55k - £60k full-time) Employment Type: Part-time, Permanent (24 hours per week over 3 days) Location: London, Hybrid (1 day office-based, 2 days home-based) About the Role: Seeking an exceptional Personal Executive Assistant for a unique opportunity...

  • Personal / Executive Assistant

    1 month ago

    London, United Kingdom Success Recruit Ltd Full time

    Success Recruit are currently working with a startup business that have substantial international backing from industry leaders within their sector and are looking to recruit a Personal / Executive Assistant. Supporting the CEO and senior management team,this position will suit someone who has a confident ability with managing their own time and building...

  • Personal Trainer

    2 weeks ago

    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs in London; individualin style, bound by a common philosophy: to provide outstanding fitness spacesthat members feel are their own. Our people are the creators that bring thespace to life. We’re a team of motivators, inventors, and coaches; alwaysstriving to grow and evolve. It’s not just a job, it’s a...

  • Executive Personal Assistant

    18 hours ago

    London Area, United Kingdom VPA London Full time

    Relocation to Saudi Arabia Required.Our global client, based in Saudi Arabia, is currently hiring for several Executive Assistants to join their growing team.The role is based onsite in Saudi Arabia and is single status only.Key Responsibilities:· Diary and inbox management· Organising travel itineraries, visa applications and expenses management· Ad-hoc...

  • Executive Personal Assistant

    18 hours ago

    London Area, United Kingdom VPA London Full time

    Relocation to Saudi Arabia Required. Our global client, based in Saudi Arabia, is currently hiring for several Executive Assistants to join their growing team. The role is based onsite in Saudi Arabia and is single status only. Key Responsibilities: · Diary and inbox management · Organising travel itineraries, visa applications and expenses management...

  • Executive Personal Assistant

    1 month ago

    London, United Kingdom Brook Street Full time

    Brook Street are looking forward to recruiting an **Executive Personal Assistant (PA)** to join our Public Sector client. This is a **full-time, temporary** role until the end of **May 2023** with the possibility of extension. This is mostly a **remote** role, although you will be required to attend the **South-West London** office for events or conferences...

  • Executive/personal Assistant to The CEO

    1 month ago

    London, United Kingdom Allegra Group Full time

    Job Title: Executive/Personal Assistant to the CEO **Job Summary**: We are looking for a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to the CEO. This is a high-profile role for an exceptional individual who can maintain confidentiality, exercise sound judgement, and multitask in a fast-paced...

  • Executive Personal Assistant to The Chief Executive

    4 weeks ago

    London, United Kingdom Your World Healthcare Full time

    **Executive Personal Assistant to the Chief Executive Office** **Location**: Denmark Hill **Parking**:Not Specified **Job Type**: Temporary **Duration of booking**: This is a temporary booking with no end date given at this stage **Proposed start date**: ASAP **Sector**: Healthcare **Base**:Health Centre **Band**: 5 **Pay Rates**:£15.20 - £18.70...

  • Executive Assistant

    2 days ago

    London Area, United Kingdom Victoria Lindfield Associates Full time

    Executive Assistant to Founder - Boutique Property firm- Marylebone. £40k- 50k. 9:30-6pm. 1 day WFH We are working with a super personable Founder of a small boutique property firm who is seeking a motivated, confident and proactive Executive Assistant and Office Manager to run their small but busy and fast paced office.This is a hugely hands on but super...

  • Executive Assistant

    4 days ago

    London Area, United Kingdom Victoria Lindfield Associates Full time

    Executive Assistant to Founder - Boutique Property firm- Marylebone. £40k- 50k. 9:30-6pm. 1 day WFH We are working with a super personable Founder of a small boutique property firm who is seeking a motivated, confident and proactive Executive Assistant and Office Manager to run their small but busy and fast paced office.This is a hugely hands on but super...

  • Executive Assistant

    3 days ago

    London Area, United Kingdom Victoria Lindfield Associates Full time

    Executive Assistant to Founder - Boutique Property firm- Marylebone. £40k- 50k. 9:30-6pm. 1 day WFH We are working with a super personable Founder of a small boutique property firm who is seeking a motivated, confident and proactive Executive Assistant and Office Manager to run their small but busy and fast paced office. This is a hugely hands on but...

  • Executive Assistant

    1 month ago

    London, United Kingdom Osborn Executive Recruitment Full time

    **Title**:Executive Assistant - West End **Salary**:£40-48K, flexible working, benefits - We are looking for an Executive Assistant with experience of working in both the commercial real estate and not-for-profit sectors to provide high-quality administrativeand clerical assistance to the Chairman and other high-level executives. The rolerequires strong...

  • Executive Personal Assistant

    4 weeks ago

    London, United Kingdom HPRtalent Full time

    Personal Assistant to Chief Human Resources OfficerLocation: Hybrid (3 days a week London 2 days from home)Salary: £40-55,000 + benefitsThe Executive Assistant to the Chief Human Resources Officer (CHRO) is a critical role to support both the CHRO and the HR Team of this global retail organisation. This role focuses on managing schedules, coordinating...