General Administrator

3 months ago

Grampian Region, United Kingdom Scottish Prison Service Full time

The postholder will be responsible for administrative duties within HMP & YOI Grampian working within the Finance & Administration Department.

(Working hours 0800 to 1630 Monday to Thursday, 0800 to 1600 Friday)
- ResponsibilitiesEnsure the accurare recording of all prisoner details in relation to in-cell telephone usage, checking relevant sheets and conducting security checks, prior to inputting details to the Prisoner Records System (PR2) Also conducting monthly checks ensuring details are correct and up to date.
- Process prisoner visitor's sheets by ensuring all names/addresses are correct, and conducting the relevant security checks, prior to inputting to the Prisoner Record System (PR2).- Input all the relevant details to the prisoner record system (PR2) of Governor's Awards and do so in a timely manner.Carry out any other relevant administrative details which could include minute taking and helping with in-house preparation and distribution of prisoner retail items (Canteen) involving the movement of physical stock.

Represent the establishment in a professional manner through daily contact with SPS staff and outside agencies.

**Person Specification**- Qualification RequirementsMinimum of two National 5 (or equivalent) qualifications, including English and Mathematics/Arithmetic or relevant experience gained in a similar role an/or environment.
- Knowledge, Skills and Experience Requirements- Demonstrate good communication skills, evidencing what type and how used. (Essential)Ability of prioritising workloads and attention to detail, whilst working to departmental deadlines. Outlining examples. (Essential)
- Competent in the use of MS Office Packages (Including Microsoft Outlook, Word and Excel) (Essential)Awareness of GDPR and the requirement for confidentiality in line with SPS guidelines. (Desirable)
- Behaviour Requirements- Listen & Communicate- Relationships & Collaboration- Plan & Organise- Selection method 1- Interview

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