Office Administrator/pa

3 months ago


Cheltenham, United Kingdom Miller Health Management Full time

Location: Rural Office, within 10 miles of Cirencester/5 miles of Burford (A40)

**Salary**: £22,000 - £25,000 (Pro-rated to 30 hours per week)

Miller Health are a strategic occupational health consultancy and have an exciting opportunity for a part-time Office Administrator/PA to join their team in an occupational health setting, to provide support to the Managing Partners, one of whom is also a consultant occupational health physician.

**Key Responsibilities**
- **Office Administration**_
- Diary management (Outlook) and arranging appointments (telephone, zoom, Teams)
- Preparing and maintaining patient files
- General office administration (post, ordering office supplies, answering phone etc.)
- **Clinical**_
- Distributing clinical reports and correspondence
- Closing clinical files on completion and retain in line with MHM retention policy
- Managing incoming referrals and pre-placement health questionnaires
- **IT**_
- Resolving IT issues and liaise with external support where necessary
- Uploading pre-agreed blogs to the company’s website
- Organising website updates as required
- **Financial**_
- Maintaining records of chargeable activity in Excel
- Raising monthly sales invoices in Sage 50
- Reconciling incoming payments in Sage 50
- **Personal Assistance to Managing Partners**_
- Manage diaries (Outlook) and organise meetings and appointments
- Keep track and remind partners of important tasks and deadlines
- Type, compile and prepare reports and presentations (PowerPoint)
- Support with professional appraisal and revalidation process
- Collate expenses

**Experience, skills and attributes**
- Experience of working in an office environment
- Excellent IT skills with experience of Microsoft Office
- Highly organised and a good multitasker
- High standard of verbal and written communication
- Conscientious with excellent attention to detail
- Discretion and the ability to maintain confidentiality
- Enthusiastic, motivated, adaptable and people friendly
- Able to manage own workload proactively and to deal with ad hoc requirements as they arise

**Benefits**
- Free onsite parking
- Company pension scheme
- A friendly work environment centred around wellbeing and inclusion

**Job Type**: Part-time
Part-time hours: 30 per week

**Salary**: £22,000.00-£25,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Cheltenham, GL54: reliably commute or plan to relocate before starting work (required)

Work Location: In person


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