Executive Assistant

2 weeks ago

Nottingham, United Kingdom Calyx Full time

We’re on a mission to change the future of

clinical research. At Calyx, we help the

biopharmaceutical industry bring medical

treatments to the market, faster.

Our mission is to change the world

but to do this, we need people like you.

What can we offer you?

Apart from job satisfaction, we can offer you:
YOURSELF
- 25 days’ holiday (with the option to buy more)

HEALTH
- Simplyhealth Health Cash Plan
- Optional private health and dental insurance, and

health screens
- Cycle to work scheme

WEALTH
- Generous pension scheme with up to 10%

employer contribution
- Life assurance
- Season ticket loan

About the role

Job Purpose:
As Executive Assistant you will be responsible for providing effective, proactive, and timely personal administrative support and assistance to the Leadership team in line with business strategic goals. This will include multiple members of the Executive Leadership team across multiple time zones, extensive diary management, travel booking and visa support.

**Skills**:

- Previous experience as an Executive Assistant for stakeholders across multiple time zones
- Excellent interpersonal, verbal, and written communication skills
- Proven experience in all Microsoft Office packages
- Clear and effective interpersonal, verbal and written communication skills at all levels
- Highly organized with the ability to prioritise workload and manage multiple conflicting deadlines with attention to detail and within agreed timelines
- High attention to detail
- Effective team player
- Proven influencing skills
- A flexible attitude with respect to work assignments and new learning
- Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
- Must have the ability to work methodically in a fast-paced, time-sensitive environment
- Shows initiative and self-confidence, is adaptable and can cope with changing and evolving priorities
- Ability to identify and implement process improvements
- A self-starter and able to work under own initiative
- Ability to operate collaboratively within a global team environment
- Takes ownership and responsibility

Knowledge and Experience:

- Professional experience in the same or very similar role
- Knowledge of working in a fast-paced matrix organization
- Experience of working within teams across various countries and cultures
- Experience of planning complex travel and associated travel visas.
- Experience of organising, supporting, and delivering events and projects e.g. workshops, governance boards and other events involving external stakeholders.
- Experience of co-ordinating complex requirements and multiple demands, liaising with a range of internal colleagues and external stakeholders.

Come as you are.

We're proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, colour, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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