Construction Project Administrator

2 weeks ago

Leeds, United Kingdom Torsion Construction Limited Full time

**About Us**

As a developer of purpose built student accommodation (PBSA), we have a reputation for high quality and on-time delivery, which is particularly important ahead of the start of the academic year.

We have operated in this sector since 2015.

Read on if you are an experienced Construction Site Administrator.

**Role Purpose**

Support and administer the registration and distribution of documentation between construction project team members, designers, supply chain and clients etc.

Support and administer building maintenance emergencies as required within agreed customer service levels.

Provide administrative support to the wider project delivery teams.

**Scope**

**Administration and Support**
Provide administrative guidance and support to the Operational site team, including. but not limited to the following:
- **SharePoint -**
- Setting up new contract folders and adding the folder structure
- Keeping SharePoint folders up-to date i.e. Ensuring filing structure is followed, documents are items not saved on peoples desktops & scanning of hardcopy documents
- Helping with SharePoint issues/queries - getting TORSION staff SharePoint access if they don’t already have it, sync issues, creating new folders etc.

**FieldView -**
- Setting up new sites on the FieldView System
- Setting up new site tablets and devices that will be used on sites.
- Adding staff as Business Users
- Setting up site structure/ floors and Calibrating drawings to suit
- Adding Packages of work/Sub-Contractors/consultants to the sys-tem and maintaining their information
- Monitor documentation close out for forms and tasks weekly
- Assist the whole site team including subcontractor with any technical issues.

**Viewpoint 4P -**
- Assist the Design Manager with Drawing commenting & voting
- Printing out drawings
- Accessing drawings for use in Fieldview
- Ensure 4P registration request is completed & sent to Design Administrator

**SmartWaste -**
- Assign sub-contractors/waste management contractors/materials suppliers and project users to the system.
- Add and Edit project data including meter readings (Gas, Electric, Water), Waste figures, fuel use etc
- Assist site team with SWMP, BREEAM and reporting.
- Managing and QA checking the information that is uploaded.

**General Site Set up -**
- Making the “Site Starter Pack” to help the new sites.
- Assist in setting up hard copy files and folders.
- Supplying sites with print-out of any updated legislation, H&S infor-mation etc so they have a physical copy.

**General Site Assistance -**
- Printing and laminating (either in the office if using the plotter or on site if needed)
- Getting things ready for audits and inspections and making sure all displayed information is correct and up to date.
- Maintaining stock of stationery and consumables and placing an order.
- Assisting with general admin when needed (scanning, photocopy-ing, distributing incoming and outgoing post, filing, meeting/report preparation etc)
- Booking/arranging meeting rooms
- Greeting visitors & ensure sign in protocol is followed.
- Assist with turnstile access set-up & monitoring of card (CSCS etc) expiry dates

**Customer Service**
- Ensure excellent customer service is given in all communication with internal and external customers.
- Show flexibility and enthusiasm to provide any support that may be required in the office/site team to ensure that there is little disruption to customers. This may include providing reception cover.
- Ensure telephone calls are answered efficiently and professionally. Handle first hand queries within the scope of the role or take detailed messages and pass onto the relevant person.
- Facilitate the smooth running of meetings by ensuring refreshments are provided in time for meetings and replenished throughout.
- Keep the reception area tidy and welcoming, free from personal items in view of visitors.
- Greet visitors in a professional, friendly manner ensuring all signing in procedures are adhered to.
- Maintain accurate signing in/out system of staff and visitors to ensure records are correct at all times.
- Manage meeting room diaries in Microsoft Outlook.

**Continuous Improvement**
- Ensure compliance and adherence with all Company Management Systems policies, procedures, processes and tools applicable to role.
- Seek feedback and regularly review all administrative processes, to ensure ways of working are meeting or exceeding customer expectations.
- Challenge current processes and practices to ensure efficiency and professional standards are kept to the highest standards at all times.

**Postholder**
**Educational Background / Qualifications**
- Ideally two years’ experience in a similar role with a fast-paced environment
- Excellent IT Skills, MS Office knowledge - Word, Excel, PowerPoint. Viewpoint 4P and Fieldview.
- Accurate typing and keyboard skills

**Training & Certification**
- Viewpoint 4Projects Training
- Fieldview

**Key Competencies**
- Ac

  • Senior Construction Project Manager Consultancy

    3 weeks ago

    Leeds, United Kingdom Association for Project Management Full time

    A highly respected Project Management consultancy, acclaimed for its commitment to delivering outstanding projects across the Industrial, Logistics, Education, and Healthcare sectors, is seeking a seasoned Senior Construction Project Manager to enhance their Leeds office. This firm is celebrated for its dedication to excellence and pioneering solutions in...

  • Project Administrator

    3 weeks ago

    Leeds, United Kingdom The Geeky Peeps Ltd. Full time

    We are working with an industry-leading company who are now seeking a Project Administrator/Personal Assistant to join their team on a permanent basis. **What you'll be doing**: - Attend Meetings and take minutes, produce action points, circulate and follow up accordingly. - Deal with issues as and when the arise and have the ability to report, address and...

  • Construction Site Administrator

    4 days ago

    Leeds, United Kingdom Torsion Construction Limited Full time

    **About Us** As a developer of purpose built student accommodation (PBSA), we have a reputation for high quality and on-time delivery, which is particularly important ahead of the start of the academic year. We have operated in this sector since 2015. Read on if you are an experienced Construction Site Administrator looking for a part time opportunity in...

  • Construction Administrator

    2 months ago

    Leeds, United Kingdom Trade Team Recruitment Full time

    Multi Trades are seeking a motivated and experienced Construction Administrator to assist our client's Head Builder in managing domestic build projects across Yorkshire. As a Construction Administrator, you will be responsible for overseeing the procurement and delivery aspects of the project, as well as managing Building Control and other administrative...

  • Construction Site Administrator

    2 days ago

    Leeds, Leeds, United Kingdom Torsion Construction Limited Full time

    About UsAs a developer of purpose built student accommodation (PBSA), we have a reputation for high quality and on-time delivery, which is particularly important ahead of the start of the academic year.We have operated in this sector since 2015.Read on if you are an experienced Construction Site Administrator looking for a part time opportunity in...

  • Construction Project Manager

    3 days ago

    Leeds, United Kingdom Inspiring Community Homes Full time

    Construction Project ManagerLocation: Sheffield, Leeds or LondonSalary: Competitive, DOEContract: Full time, permanent. 37.5 hour working week; Monday to Friday.Inspiring Community Homes is a dynamic and innovative residential construction and development company dedicated to delivering housing solutions to the very highest standards.We are committed to...

  • Construction Administrator

    3 weeks ago

    Leeds, United Kingdom J & G Group Full time

    **We are a small, independent, fast growing construction business based in Leeds.** We have an exciting **opportunity to join our team **working closely with our senior leadership team to a**ssist with the seamless delivery of our Construction Projects**. **Duties include**: - Co-ordinate internal resource, suppliers and accounts - Processing orders for...

  • Project Manager Construction Consultancy

    4 weeks ago

    Leeds, United Kingdom Brandon James Ltd Full time

    A respectable Building Consultancy with offices throughout the UK is now looking for an experienced Senior Project Manager to join their team in Leeds. **The Senior Project Manager's Role** As the successful Senior Project Manager, you will have an extensive background of work within the Public Sector, ideally having worked on projects in the Healthcare,...

  • Project Administrator

    2 months ago

    Leeds, United Kingdom Construction Marine Limited Full time

    We have an opportunity at Head Office for a Project Administrator to provide administrative support to the commercial team, as well as coordinate information effectively across other departments, identifying and actioning new business opportunities. **Your Responsibilities**: Within this role, you can expect to be identifying new business opportunities by...

  • Project Manager Construction Consultancy

    4 weeks ago

    Leeds, United Kingdom Brandon James Ltd Full time

    A medium-sized and well-established Construction Consultancy is now looking for a motivated Project Manager to join their team in Leeds. **The Project Manager's Role** As Project Manager, you will be involved in the delivery of projects across a variety of build sectors, most predominantly Affordable Housing, but also Regeneration, Education, Commercial,...

  • Construction Administrator

    2 weeks ago

    Leeds, United Kingdom Northern Property Partners Full time

    **Construction Administrator** Northern Property Partners are investment experts that help our clients invest in the UK property market with ease. Our end-to-end investment strategy utilises our in-house services so that every stage of a client's investment journey is planned and delivered. With a focus on property in the North of England, we service...

  • Construction Administrator

    6 days ago

    Leeds, United Kingdom Northern Property Partners Full time

    **Construction Administrator** Northern Property Partners are investment experts that help our clients invest in the UK property market with ease. Our end-to-end investment strategy utilises our in-house services so that every stage of a client's investment journey is planned and delivered. With a focus on property in the North of England, we service...

  • Project Manager Construction Consultancy

    3 weeks ago

    Leeds, United Kingdom Brandon James Ltd Full time

    A medium sized consultancy based in Leeds has had a recent growth in project pipeline, and now requires a capable Senior Project Manager to support with the delivery of these projects. **The Senior Project Manager's Role** This role will the successful Senior Project Manager take lead on the delivery of a range of interesting projects, ranging in scale and...

  • ENGLISH Construction Project

    4 weeks ago

    Leeds, United Kingdom Brandon James Full time

    A collaborative and innovative Consultancy based in Leeds is actively seeking a skilled Construction Project Manager to enhance their team. This role is pivotal for someone who has a robust background in managing diverse construction projects, particularly within Healthcare, Retail, or Public Sector environments. The Construction Project Manager Role ...

  • Construction Project Coordinator

    2 weeks ago

    Leeds, United Kingdom RTS Infrastructure Service Ltd Full time

    **Construction Coordinator** The Construction Project Coordinator will be responsible for providing support to the rail construction project team. They will work closely with the project manager, engineers, contractors, and other stakeholders to ensure that project documentation is accurately maintained, project schedules are updated, and project...

  • Project Manager Construction Consultancy

    2 weeks ago

    Leeds, United Kingdom Brandon James Ltd Full time

    A large consultancy with offices throughout the UK, as well as international presence, is looking for a competent Project Manager to join their Leeds office. **The Project Manager's Role** In this role, the Project Manager will engage in the delivery of projects in a variety of build sectors, including Commercial, Healthcare, Leisure and Residential, to...

  • Project Manager Construction Consultancy

    3 weeks ago

    Leeds, United Kingdom Brandon James Ltd Full time

    A medium sized Project Management building consultancy with multiple offices throughout the UK is now actively seeking a Project Manager, due to a strong pipeline of projects, to be based in Leeds. **The Project Manager's Role** This consultancy's work primarily consists of residential-based projects, and more specifically in the Northwest, housebuilding,...

  • Project Manager Construction Consultancy

    3 weeks ago

    Leeds, United Kingdom Brandon James Ltd Full time

    A large, award-winning Construction Consultancy is looking for a meticulous Project Manager to join their team in Leeds. **The Project Manager's Role** In this role, the Project Manager will be supporting a wider team with the delivery of a large-scale, multi-million residential project, with it's first stage scheduled to begin early summer. As Project...

  • Senior Project Manager Construction Consultancy

    6 days ago

    Leeds, United Kingdom Brandon James Ltd Full time

    An independent Project Management construction consultancy is looking for a highly dependable, results-driven Senior Project Manager to join their growing Project Management team in the Leeds. **The Senior Project Manager's Role** The successful Senior Project Manager will hit the ground running with Education-focused projects, dealing with clients at a...

  • Project Manager Construction Consultancy

    3 weeks ago

    Leeds, United Kingdom Brandon James Ltd Full time

    A small, established Project Management Building Consultancy is looking for a Project Manager with an Employer's Agent background to join their growing team in Leeds. **The Project Manager's Role** As above, the Project Manager will predominantly be carrying out Employer's Agent duties, working alongside the client to deliver projects in the Residential...