Business Support Assistant

4 days ago


New Haw, United Kingdom Brook Street Full time

Brook Street are proud to advertise a position for a dedicated Business Support Assistant, temporary assignment within an UK Central Government Department (AO Grade)
- Take responsibility for diary and travel arrangements for Directors.
- Ensure all required paperwork and information for meetings is provided to the Director prior to attending.
- Answer telephone calls, take clear messages where appropriate and respond to any queries raised, either immediately or in a timely manner, after further investigation.

**To provide full Secretariat support for Corporate & Senior Manager meetings & events**:

- Liaise with the meeting Chair/event organisers to agree the agenda and delegate list.
- Identify and arrange venues relevant to the meetings/events.
- Invite delegates and provide with relevant information prior to events, arranging visitor/security passes as required.
- Prepare minutes and/or action points at meetings as a record for participants, for audit purposes, and for circulation to others.
- Provide support to any visitors required to attend meetings/events with the Directors.
- Ensure a safe working environment in the office and when setting up meeting rooms.

**To assist with the provision of effective communications & correspondence**:

- Assist in the preparation of letters, presentations and meeting papers.
- Assist in the preparation of briefings for critical meetings and Ministerial approval.

**To assist with the provision of accurate management information**:

- Administration of expense claims, ready for approval by the Director
- Log Directors' annual and sick leave appropriately
- To provide full support in an emergency situation:

- Be familiar with tasks to be carried out in the event of an animal disease outbreak
- Be flexible and willing to adapt to changing situations within the ESCMU office when responding to emergencies.

**Typical qualifications and experience**:

- Good user of office software, e.g. Teams, Excel, PowerPoint & Word
- Ability to filter information and assess priorities, looking to bring additional value to the team.
- Ability to work and communicate effectively within a team and enjoy being a team player
- Good organisation skills; ability to multi-task and organise
- Competent at prioritising & planning
- Excellent communication and interpersonal skills

Exact location: Weybourne Building, Woodham Lane, Addlestone, KT15 3NB

Pay rate:12.62 / hour - up to 37.30 hours per week, Monday to Friday, this role is hybrid work/ home based, your attendance one site will be requested for meetings only

Length of assignment: temporary on going, 2 months, extension possibility

Interview: on TEAMS


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