Executive Support to Apha Directors

4 days ago

New Haw, United Kingdom Animal and Plant Health Agency Full time

**Details**:
**Reference number**:

- 308930**Salary**:

- £29,082 - £30,402- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- Directors Office**Type of role**:

- Administration / Corporate Support
- Science**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- New Haw, South East England, KT15 3NBAbout the job

**Job summary**:
The Animal and Plant Health Agency (APHA) is an executive agency of the Department for Environment, Food & Rural Affairs, and works on behalf of the Scottish Government and Welsh Government. Our diverse teams of over 2,500 skilled and committed professionals come together to provide research, advice and support to UK Government for safeguarding animal, public and plant health for benefit of the environment and economy.

We have an exciting opportunity to provide professional support and secretarial service to an APHA Science Director. We are looking for enthused and motivated person with a commitment to learn and develop. You will have a positive approach, be detail focused and enjoy the challenge of working at pace with a good level of personal responsibility and ability to focus on the top priorities.

You will work directly to the Executive Office Manager and provide administrative support directly to one APHA Science Director. The post holder must be prepared to be flexible in their approach and provide cover when required across the Executive Support team to ensure a robustness of service for the Directors. The Executive Support team looks after 8 Directors across the APHA network.

We are looking for a full-time team member who is caring, can demonstrate integrity, work well as part of a team and always aim for excellence in everything they do.

**Job description**:

- To provide full Secretariat support for Corporate, Senior leader, or science meetings and events. Working within a pressured office environment, there is a need for excellent organisational skills.
- Arranging meetings and collating feedback or researching and analysing information. You will need to have an ability to manage conflicting demands whilst maintaining focus and being able to re prioritise to ensure delivery is not impacted.
- To assist with the provision of accurate management information and ability to collate financial information for budgets and ongoing monthly forecasts, raising issues as appropriate.
- To assist with recruitment campaigns as appropriate.
- To provide full support in an emergency or incident response situation. Be flexible and willing to adjust to changing situations within the Executive office when responding to emergencies.

**Person specification**:

- Excellent IT literacy and SharePoint experience
- Experience working in a fast-moving environment.
- Resilient to change
- Copes well in pressured environments
- Exceptional organisational skills and attention to detail.
- Previous experience of diary management
- Previous experience of drafting minutes, letters, briefings.
- Experience of relationship building and collaborative working
- Excellent communication skills.
- Experience of relationship building and collaborative working.
- Experience or familiarity with scientific/medical language

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Delivering at Pace
- Making Effective Decisions
- Seeing the Big Picture
- Communicating and Influencing
- Delivering at Pace

**Benefits**:

- Alongside your salary of £29,082, Animal and Plant Health Agency contributes £7,852 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- In return for your dedication, we will support your ongoing personal development through appropriate training. Inclusion, support, and the development of our people matter to us. We aim to support the career and personal well being of everyone in APHA. Our benefits include generous annual leave, flexible working, a contributory pension, staff bonuses and recognition, salary sacrifice benefit options, and an employee discount scheme.Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.**Application Process**

**Sift**

**Interview**

**Location**

**Reserve List**

A reserve list may be held for a period of 12 months from which further appointments can be made.

**Salary**

**Visa Sponsorship Statement**

Please take note that Defra does not hold a UK Visa & Immigration (UKVI) Skilled Worker License sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.

**Reasonable Adjustment**

If a person with disabilities is put at a substantial disadvantage

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