Dio - Personal and Administrative Assistant

3 weeks ago

Andover, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 262686**Salary**:

- £22,220- + Civil Service Pension with an average employer contribution of 27% and additional benefits**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Defence Infrastructure Organisation - COO (Major Programmes & Projects) - Army**Type of role**:

- Administration / Corporate Support
- Business Management and Improvement
- Secretarial**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Marlborough Lines, Andover SP11 8HJAbout the job

**Job summary**:
Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind. From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe

**Job description**:
This is an interesting opportunity for an individual with experience to join our team as a Personal Assistant to the Major Projects and Programmes (MPP) Director.

The role involves demonstrating strong communication skills (both written and verbal) with the ability to work in an organised way, effectively managing the workload to enable the provision of effective administrative support.

**About DIO**

View our YouTube video to see more about our work

**Person specification**:
**A Personal and Administrative Assistant at DIO will**:

- Undertake the provision of secretarial and administrative service including minute taking, management of actions, distribution of papers and drafting communications at all levels.
- Hold the management of the Director's mailbox, ensuring that communication is prioritised and brought to the attention of the director at the earliest opportunity.
- Have day to day management of a busy and complex diary including telephone liaison, such as prioritising, scheduling and cancelling appointments as necessary and making sure it is up to date at all times.
- Discuss any diary conflicts and delegation opportunities with director.
- Arrange and facilitate meetings as required, ensuring key stakeholders are available, carrying out all administrative functions of booking attendees onto site, arranging passes and collection of individuals as required.
- Arrange all travel and accommodation as required, drafting itineraries where Director is travelling to other offices or sites.
- Ensure stakeholders and customers encounter a professional office, supporting line manager and team in maintaining information and contacts.
- Support webinars and facilitating wider team event requirements.

**Desirable Experience & Skills**
- Proven experience of working in an office environment, supporting senior staff.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Communicating and Influencing
- Managing a Quality Service
- Delivering at Pace

**Benefits**:

- Highly competitive Pension Scheme with an average employer contribution of 27%.
- Alternative working practices such as working from home.
- Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer.
- 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
- Enhanced Parental Leave.
- Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens.

**Allowances**

This post does not offer any assistance with relocation allowances.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

**Employment Hours**

The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees. Flexible working patterns will be considered.

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours and Experience.**Experience**:

- CV including Job History
- Personal Statement

Detailing in no more than 500 words details of experience with the following:
1. Explain key tasks you have undertaken, and the challenges and requirements needed, detailing how your past experience will help you in this role.

At **interview **you will be assessed against the above** PLUS **the following:
**Behaviours**:

- Leadership
- Communicating and Influencing
- Managing a Quality Service
- Delivering at Pace

Application sifting is scheduled to take place on week commencing: 5th February 2023.

Interviews are currently taking place either remotely or face to face and will be conducted week commencing: 13th February 2023.

Feedback will only be provided if you attend an interview or assessment.**Security*

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