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Dio - Business Coordination Officer

3 months ago

Andover, Hampshire, United Kingdom Ministry of Defence Full time

Details:

Reference number:

Salary:

- £27,080- + Civil Service Pension with an average employer contribution of 27% and additional benefits
Job grade:

  • Executive Officer
    Contract type:
  • Permanent
    Business area:
  • MOD
  • Defence Infrastructure Organisation
  • COO
  • Regional Delivery (South East & Private Finance Initiative)
  • South East Region
    Type of role:
  • Administration / Corporate Support
  • Strategy
    Working pattern:
  • Flexible working, Fulltime
    Number of jobs available:
  • 1Contents
Location

About the job

Benefits:

Things you need to know

Location

  • Marlborough Lines, Andover, SP11 8HJAbout the job

Job summary:


Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind.

From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe

Job description:


Are you familiar with a Secretariat role? Do you like working across multiple departments? We have a post that would interest you The Business Coordination Officer (BCO) provides a vital support function to the Regional Head through coordination of key business deliverables to support priorities and regional outputs.

The BCO works collaboratively with the Regional Head, engaging on their behalf with colleagues across the SE Region and wider DIO to facilitate a joined-up team focused on a high-quality approach to delivery.

The BCO is empowered to act on behalf of the Regional Head and is required to be self-motivated and proactive.


The role requires utilisation of MS Office, strong communication skills, secretariat functions and the ability to compile, distribute and monitor a variety of reports including programmes, KPIs and meeting records.

The role is varied, fast paced and supports vital Regional business.

It will lead on organisational actions such as workshops, engagement events and communications with DIO, Customer, Industry Partners, and other stakeholders.

The role benefits from Hybrid working.

However, it is expected that there will be a significant need to engage directly, visit sites and prioritise attendance across the SE Region.


About DIO
View our YouTube video to see more about our work

Person specification:

Main responsibilities will include:

  • Support team and line manager in delivering departmental goals.
  • Management of Regional Group Mailbox. Triage incoming requests to ensure that deadlines are met and business deliverables are achieved.
  • Inform Regional Head on issues, actions and matters arising including escalation of atrisk deliverables.
  • Coordination of trackers, milestone deliverables and reporting governance for regional outputs. Supporting the 5 key departments with management of submissions.
  • Maintenance and regular update of supporting documentation to ensure accurate monitoring and progression of issues and tasks; support senior leaders' progression of regional delivery activities.
  • Provide secretariat support to Senior SERP meetings (including production of presentations, minutes and actions).
  • Promote a positive, collaborative and proactive working environment within the team, and with other teams across DIO, MOD and external stakeholders.
  • Be responsible for the planning, coordination, and delivery of an engagement programme which includes visits for the senior leadership and subsequent visit tracker.
  • Manage the planning and delivery of annual 1* SERP events, workshops and other engagements.

Desirable Experience & Skills

  • Experience or understanding of the role of secretariat support.
  • Experience of managing and monitoring work via trackers.

Behaviours:

We'll assess you against these behaviours during the selection process:

  • Leadership
  • Making Effective Decisions
  • Working Together
  • Leadership

Benefits:

  • Highly competitive Pension Scheme with an average employer contribution of 27%.
  • Alternative working practices such as working from home.
  • Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer.
  • 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years' service.
  • Enhanced Parental Leave.
  • Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens.

Allowances
This post does not offer any assistance with relocation allowances.


Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.


Employment Hours


The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees.

Flexible working patterns will be considered.

Things you need to know

**Selection pro