Executive Assistant to Coo

5 months ago

Westhill, United Kingdom Rovco Full time

**Job Title: Executive Assistant to Chief Operating Officer**

**Location**:Aberdeen**

**Salary: £40,000 - £50,000**

**About **Us**

Rovco’s is an industry 4.0 business, and global provider of technology-enabled services to the offshore renewable energy and oil field decommissioning sectors.

Rovco’s mission is to automate offshore wind services. The company works with cutting edge research, focusing on the use of novel perception, data and autonomy technology to bring the offshore industry into the 21st century, and help further the growth of marine generated renewable energy.

Take a look at one of our products in action SubSLAM X2 - Unlocking the Future of Marine Robotics - YouTube

Founded in 2015 we’ve announced funding of more than £15 million, been voted one of the most innovative and sustainable companies working towards net zero and won awards for Best use of AI and Best technology innovation.

Discover your place in a hybrid team of 120+ people that’s growing rapidly and celebrates diversity knowing that every perspective is a valuable part of our success and that empowers you to achieve a fulfilling work-life balance.

**The Opportunity**:
The Executive Assistant will also act as the Office Manager, co-ordinating local administrative and facility functions, ensuring their local site is an, inviting, professional and exciting place to work.

**Main Responsibilities**
- Work directly with the Chief Operating Officer to support all aspects of their daily work routine.
- Maintain the Chief Operating Officer calendar, including scheduling meetings, appointments, travel (may include domestic and international), arranging dinners, social events, and any public appearances.
- Manage expenses for the Chief Operating Officer and their team.
- Organise and attend meetings, take minutes, capture action items, and ensure follow through.
- Support the Chief Operating Officer and wider team with general administrative duties, such as preparing memos, letters, presentation decks, and other documents.
- Manage phone calls, taking messages, and supporting external visitors or guests.
Deal with highly sensitive and confidential information appropriately, demonstrating a high level of emotional intelligence.
- Ownership of ad-hoc projects and activities from conception to completion
Maintain an organised office environment, managing office and kitchen supplies, and replenishing as necessary, ensuring the office is set up to welcome staff and visitors alike.
- Act as the primary point of contact for the office, greeting visitors professionally and handling phone calls and messages.
- Manage supplier and facilities contracts.
- Liaise with QHSE to ensure a safe working environment.
- Assist with travel booking and general admin for the local teams.

**Essential**:

- Proactive approach to supporting the Executive with strong problem-solving and decision-making capabilities.
- Exceptional organisational skills with the ability to plan and prioritise accordingly to meet deadlines.
- Growth mindset and emotional intelligence.
- Strong interpersonal skills, with a positive and kind attitude.
- Able to work in a fast-moving environment whilst being adaptable in a rapidly growing company.
- Excellent communication skills, both verbal and written.
- Experience using the full Microsoft Office Suite.
- Ability to represent their Executive, acting as an extension of that person and always ensuring discretion and confidentiality.
- Flexible and adaptable, with an understanding of the demands of supporting a busy Executive.

**Benefits**:
People join Rovco because they are excited by the possibility of leaving their own mark on the world and developing solutions that solve real world problems. Although we share the same vision, we value varied perspectives, and we adapt to fit different people from all walks of life. Not only does that make for a genuinely awesome team of colleagues, but it also makes day-to-day life more interesting, and it’s how we keep evolving and getting better at what we do.

What’s in it for you? You’ll get to work with a passionate, smart and highly driven team with an incredible range of skills. Other benefits include:

- Flexible working options including compressed hours.
- 33 Days Annual Leave
- Private medical insurance, including Dental & Optical.
- Career and learning development through paid courses, conferences and events.
- Curiosity fund - up to £500 to spend on learning which is not role related
- Up to 10% company bonus.
- Pension up to 6% company contribution
- Life assurance paid at 4X salary
- Volunteering day, to give back to your local community.
- Cycle to work scheme.
- We value the diversity of our teams and are committed to supporting and welcoming individuals from all backgrounds, knowing that every perspective is a valuable part of our success. Should you require any reasonable adjustment throughout the recruitment process, please do not hesitate to let a member

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