Sda Executive Assistant

7 months ago

London, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 342770**Salary**:

- £27,800 - £29,900- per annum (pro rata), plus generous benefits and an average 27% employer pension contribution. Existing civil servants should refer to the Further Information document for salary details.- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Other- Senior Technical Specialist II**Contract type**:

- Permanent**Business area**:

- MOD - Submarine Delivery Agency - Corporate Services Group**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Ministry of Defence, Main Building, Whitehall, London, SW1A 2HBAbout the job

**Job summary**:
The Submarine Delivery Agency (SDA) is a part of the Ministry of Defence responsible for the procurement, in-service support, and disposal of the UK’s nuclear submarines. Our work is of unparalleled strategic importance nationally and internationally, ensuring the security of the UK’s continuous at-sea nuclear deterrent, and delivering some of the most technically complex programmes in defence.

Here you’ll find a community to belong to - whether that’s alongside project teams with a shared vision or as part of an employee network of like-minded individuals. We believe that, by celebrating different backgrounds and perspectives, together we’ll achieve the extraordinary.

Discover more about our work:
We offer 25+ days’ holiday, flexible and hybrid working, enhanced parental leave schemes, shopping discounts, and an exceptional employer pension contribution of around 27%, to help work work for you.

For security reasons this role is open to sole UK nationals only. A ‘sole UK national’ refers to an individual who holds citizenship solely in the UK, without dual citizenship or nationality from another country. We’re unable to offer visa sponsorship.

This role requires you to have lived in the UK for the last 5 years and obtain Security Check (SC) security clearance. Clearance must be obtained without any caveats that prevent you from carrying out the role you have been recruited for. If it isn’t obtained, or is obtained but with caveats that prevent you from carrying out the role, any conditional offer made to you will be withdrawn. Obtaining SC security clearance can be a lengthy process, and we reserve the right to withdraw any conditional offer made if the necessary security clearance isn’t obtained within 12 months.

**Job description**:
We have an exciting opportunity available within the Submarine Delivery Agency as an Executive Assistant. As an Executive Assistant, you will provide effective high-quality secretarial support, office management and administration to ensure that Senior Civil servants conduct their business as efficiently as possible.

This role will stretch your communication skills, ability to manage multiple priorities at pace, problem solving ability, decision making and management of resources whilst working autonomously. Being an Executive Assistant requires confidence, the ability to manage relationships, including working with a range of stakeholders to the SDA, the wider Ministry of Defence (MOD) and external customers and companies.

Please note, due to nature of the role, it will be based on site full-time.

On top of the salary, this position also offers an Inner London Weighting Allowance of £1,500 and a Recruitment and Retention Allowance of £1,750 - a combined £3,250 annually.

**What you’ll be doing**
- Manage the principal’s diary in an effective and confidential manner. Organise meetings, book and set up venues including checking security clearance of visitors. In addition, if necessary, organising refreshments and equipment.
- Produce and prepare accurate meeting materials on time; including RHS briefs, LTT, as well as agendas, printing and flagging briefing packs and presentations.
- Acting as an advisor in their area of responsibility for the principal delegating where necessary, dealing with routine correspondence and drafting letters for the principal.
- Managing the 'Bring Forward system' and tracking delegated work by prioritising incoming mail, keeping track of the principal’s tasks, actions and deadlines, delegating actions and tasks where necessary.
- Manage the logistics of meetings and visits, including travel, accommodation and where necessary producing agendas and itineraries.
- Conduct accurate and efficient information management tasks such as filing, expenses and time recording.
- Where appropriate attend meetings with the principal to record minutes and actions.
- Manage other administrative tasks, such as drafting Business Cases to procure office equipment and other material as directed.
- Anticipate and execute tasks as required by the principal.
- Establish and maintain stakeholder networks a

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