Finance Legal Pa

3 weeks ago

London, United Kingdom Douglas Scott Legal Recruitment Full time

Finance Legal PA

Central London

Hybrid

£34,000-£39,000

A top 50 Leading UK law firm are currently looking for a Finance Legal PA to join their team in Central London. The role will be to provide skilled administrative and secretarial support to senior fee earners.

The role will involve:
Managing and maintaining diary planning a for allocated fee earners, making appointments and co-ordinating internal and external client meetings and travel management,

Coordinating business development and client liaison initiatives for fee earners, including updating database information and assisting with marketing initiatives and events (including occasional support at events e.g. registration desk).

Dealing professionally and promptly with client (internal and external) telephone calls and communications, including calls diverted to the team.

Monitoring fee earners' mailboxes

Preparing bills, including resolving queries and dealing with outstanding fees, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering correspondence for partner approval. Assisting fee earners by liaising with the billing team, and following up with debt recovery as requested.

Providing secretarial assistance to assigned fee-earners, which includes audio typing, copy typing, formatting documents, creating correspondence, pitches and presentations.

Delegating complex and lengthy documents to the Document Production Team, ensuring requirements and timescales are clearly set out.

Coordinating the opening of new client matters and assisting with Anti-Money Laundering processes, undertaking as much research as possible before passing over to the Partner for approval.

Organising client documents (delegating scanning, formatting, photocopying and collating of information where necessary) for client meetings or hearings and carrying out research as required.

Management and delegation of client filing and regular updating of client relationship management systems, archiving historic files or closed matters.

Working closely within the team to provide general support to the Group across rotas or core hours, including assisting during periods of high demand or helping other practice areas when required.

Attending and participating in Legal PA team meetings.

Proactively mentoring, coaching and assisting Junior Legal PAs and Team Admin Assistants to reach their full potential.

2-3 years’ previous experience in a secretarial role in a finance department within a professional services environment is required.

Excellent knowledge of Outlook, Word, PowerPoint and Excel.

Clear and professional in both written and verbal communication.

Highly organised and able to assist others with the management of their practices.

Accurate with a high level of attention to detail.

Ability to take personal responsibility, ownership and behave responsibly.

A team player who works in a flexible manner to assist the Group, collaborating with others in sharing work and knowledge.

Pro-active and flexible attitude for any other ad-hoc tasks.

Ability to maintain tact and diplomacy, trust and confidentiality.

Excellent client service.

Willingness to broaden skills to meet evolving requirements.

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